Agenda Item
v. Replacement Parts Company (Grainger) State of Georgia Maintenance, Repair, and Operation Contract No. 99999-001-SPD000 0181-001 (Not to exceed $3,500,000) ~ Updated 4.30.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education authorize the district to use the IBS Contract between DeKalb County School District and Replacement Parts Company (Grainger) for services in accordance with State of Georgia Contract SWC 99999-001-SPD0000181 not to exceed $3,500,000.
Why: The purpose of the contract is for Grainger to provide an on-site storefront, including but not limited to parts, personnel, services, and vehicles to directly support the repair, maintenance, and service of DeKalb County School District facilities, buildings and structures. By utilizing this agreement, DCSD will increase parts availability, reduce customer wait time, and utilize the vast knowledge and logistics of a national company.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economics of scale.
The initial contract term is May 1, 2024 through April 30, 2025. The contract has two (2) one (1) year optional renewals. Renewal #1 effective date is April 30, 2025 with an expiration date of March 31, 2026. The agreement between DeKalb County School District and Repair Parts Company (Grainger) is effective from May 1, 2024 through April 1, 2027.
Financial impact: The goods and services provided will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures. Annual spend is not to exceed $3,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by General Counsel
Statewide Contract Information Sheet
Statewide Contract Number 99999-001-SPD0000181
Name of
MAINTENANCE REPAIR AND OPERATIONS
Contract
Effective Date APRIL 1, 2021 Expiration Date MARCH 31, 2024
Contract Table of Contents
Suppliers Contract
NINE (9) Convenience
Awarded Information:
Contract Information for Supplier Page Number
Supplier Information Sheet: Grainger 2
Additional Contract Information
Contract Renewals/ Extensions/ Changes 3
Comprehensive NIGP List “NIGPCODESMROv2.pdf” 4
DOAS Contact Information 4
Revised 07/13/11 SPD-CP032
Vendor Information Sheet
Contract Information
Statewide Contract Number 99999-001-SPD0000181-0001
PeopleSoft Vendor Number 0000008245
Vendor Name & Address
GRAINGER
1721 Marietta Blvd. NW
Atlanta, GA 30318
AWARDED CATEGORY: ALL 8 CATEGORIES
Contract Administrator:
Melissa Turner
melissa.turner@grainger.com
(850)261-6288
Contact Details
Orders may be placed via Team Georgia Marketplace.
Ordering Information Select the Supplier APP on the TGM Home Page. See
additional ordering instructions below.
REMIT TO ADDRESS
Grainger
Remitting Information Department 800302515
Palatine, IL 60038
Electrical 19% (Motors & Accessories 23%, Batteries &
Flashlights 15%) HVAC -18% (Air Filters 15%, Plumbing
21%)
Material Handing - 19%
Hardware 12%, (Lubricants & Adhesives 12%, All Other
Discounts Hardware Related Items 5%,)
Outdoor Garden & Supplies – 13%
Safety - 21%, Security 20%
Tools - (Pneumatic 15%, Hand Tools 22%, Power Tools
20%, Welding & Soldering 13%)
Cleaning – Chemical 25% and Non- Chemical 25%.
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Vendor will accept Purchase Orders and Purchasing
Acceptable payment method Cards under this statewide contract as permitted by
current policies governing the Purchasing Card
program.
A
Revised 07/13/11 SPD-CP032
ChangesI RenewalsI Extensions
Base Term: April 1, 2021 thru March 31, 2023
Renewal#1 Contract Amendment #1 April 1, 2023 thru March 31, 2024
Extension #2
Contract has been extended through
Extension #3
Contract has been extended through
Extension #4
Contract has been extended through
Revised 07/13/11 SPD-CP032
Comprehensive NIGP List
A comprehensive list of NIGP Codes has been uploaded to the contract
in TGM as a separate document. Please refer to the document named
“NIGPCODESMROv2.pdf”
DOAS Contact Information
Donnie Treadway
Contract Management Specialist
donnie.treadway@doas.ga.gov
(404) 463-0824
For Team Georgia Marketplace questions
Procurement Help Desk
(404) 657-6000
procurementhelp@doas.ga.gov
Additional Ordering Instructions
Items listed on the supplier's website grainger.com may be ordered as long as
they fall into the awarded categories above. Orders may be submitted via email to
customersupport@grainger.com or to kendra.morman@grainger.com or via fax
at 319-363-3982
Revised 07/13/11 SPD-CP032