Agenda Item
b. Lightspeed Content Filtering Solution Renewal (Not to exceed $896,040)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of the Lightspeed Content Filter platform from CDW-G at a cost not to exceed $896,040.
Why: To purchase content filtering to protect all student Chromebooks and maintain the District's Child Internet Protection Act (CIPA) compliance, AUP adherence, and network security. This renewal will also incorporate an analytics platform to provide more visibility for stakeholders.
Details: Lightspeed system is a scalable content filter solution that ensures compliance, student safety, flexible policies, reporting, and access to valuable web resources-without over-blocking resources and 21st-century learning environments for our students and teachers. This system moves the control from administration to the classroom teacher while providing visibility to parents on their student's web activity. In addition, principals and teachers will now have the ability to unblock resources as needed to suit their educational needs.
Financial impact: $896,040.00
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: June 2024
Status: Approved by General Counsel
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals, be factual and do not include unsubstantiated opinions.
Contractor Name: Contract Title and Number:
Lightspeed Systems: Relay Web Filter
Contract Term: Contract Period: From: July 1, 2023 To: June 30, 2024
1 year
Contract Value: Department:
Information Technology
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractor contractual requirements, Not Applicable
appear or were satisfactory. and recovery is not likely There is not sufficient
in a timely manner. The information to rate
. contractor’s corrective performance.
actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
Lightspeed Systems has always responded in a timely
Satisfactory manner for all the support needs of Information
Unsatisfactory Technology.
Work performed in compliance with contract
N/A
terms
Insufficient info. to rate
Lightspeed Systems has supported DCSD, and its content
Satisfactory filtering needs to maintain CIPA Compliance
Materials, supplies, and equipment provided Unsatisfactory
as required N/A
Insufficient info. to rate
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Satisfactory Lightspeed Systems has always been available via
Unsatisfactory conference call or onsite with DCSD when needed.
Staff availability N/A
Insufficient info. to rate
Company goes above and beyond to get the job
Satisfactory completed in a timely manner. Company even works in
Unsatisfactory emergency installations as needed.
Timeliness of work N/A
Insufficient info. to rate
Always professional and punctual to meetings.
Satisfactory
Unsatisfactory
Staff professionalism N/A
Insufficient info. to rate
Excellent Customer Service! Always able to
accommodate DCSD needs.
X Satisfactory
Unsatisfactory
N/A
Customer service
Insufficient info. to rate
High quality of work and engages manufacturers when
Satisfactory needed.
Quality of work Unsatisfactory
N/A
Insufficient info. to rate
Always kept departments informed as to what was going
Satisfactory on especially with renewals, updates, and implementation.
Unsatisfactory
Communication and Accessibility N/A
Insufficient info. to rate
Can an accommodate the need for change in DCSD’s
Satisfactory schedules.
Unsatisfactory
Prompt and effective correction of situations N/A
and conditions Insufficient info. to rate
Required paperwork was always submitted in a timely
Documentation records, receipts, invoices, Satisfactory manner.
and computer-generated reports received in a Unsatisfactory
timely manner and in compliance with N/A
contract specifications Insufficient info. to rate
I would recommend working with this company again.
X Yes No
Would you recommend using this firm again?
(Explain)
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OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Lightspeed Systems has been very effective with the filtering, management, monitoring, and protection of DCSD mobile and networked
devices.
Name of Evaluator: Jeff Miller, IT Manager
Signature: Jeffrey S. Miller
Date: 04/10/2024
FISCAL INFORMATION:
Original Contract Value $_________________________
Dollar amount of increase (decrease) $___________
Percent of increase (decrease) ____________ %
Reason for increase (decrease) ________________________________________________________________________
_________________________________________________________________________________________________
Project Scope (FY 2023 – 2024) Timeline
Relay Web Filter: Manage, Monitor, Protect, and Analyze
mobile and networked devices. Will provide analytics and
Parent portal, so parents can monitor students web activity
Executive Director of Infrastructure and Support Review Date__4/10/24_______________
Name (Print) _Monika Davis___________ Signature _Monika Davis_________
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