Agenda Item
iii. E-SPLOST Approval of Control Concepts, Inc. as a Sole Source Vendor for SPLOST VI HVAC Controls Upgrade Projects (Not to exceed $14,415,598)
Summary: Mr. Erick Hoffstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of the SPLOST VI Controls Upgrade Project to Controls Concepts, Inc., as the sole source vendor. The cost of these services will be allocated from multiple SPLOST VI charge codes (See Attachment A).
Why: To approve a lump sum contract award for HVAC Controls upgrades at 52 facilities to Control Concepts, Inc., as a sole source vendor for installing HVAC instrumentation and Controls district-wide. See Attachment A for the facility breakdown.
Details: In 2002, DeKalb County School District standardized Staefa/Talcon, the only allowable control system to be installed in DeKalb County Schools. The original Staefa MS1800 system approved to be installed District-wide is no longer manufactured. The software that executes the Staefa MS1800 system is utilized with the iNTREO product line. Utilizing the iNTREO system will allow the District to maintain compatibility throughout all facilities utilizing the Staefa/Talcon system.
Delta Controls is the exclusive manufacturer of the iNTREO brand of HVAC products nationally. Control Concepts, Inc. is the sole source distributor and installer of the iNTREO system in Georgia. Per the attached supporting documentation, Control Concepts, Inc. is an approved sole source vendor for installing the Staefa/Talcon control system.
The use of a sole source vendor for HVAC Controls will provide 1) Compatibility of Platform and Network Security, 2) Standardization Across Facilities, 3) Enhance Serviceability and Technician Training, and 4) Provide Resilience and System Durability. Further justification is included in Attachment C.
Financial impact: The total contract amount for the SPLOST VI HVAC Controls Upgrade project in the amount of $14,415,598, will be allocated from multiple SPLOST VI cost codes (See Attachment A).
Contact: Mr. Erick Hoffstetter, Chief Operating Officer, Division of Operations, 678-676-1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by General Counsel
ATTACHMENT A
FACILITY, COST CODE AND COST LIST
Facility/Type Cost Code Cost
Elementary Schools
Avondale Elementary School SP6CIP.20436.GENCONTR.5050 $280,000
Brockett Elementary School SP6CIP.20936.GENCONTR.1052 $173,800
Cedar Grove Elementary School SP6CIP.21336.GENCONTR.0275 $199,850
Columbia Elementary School SP6CIP.21636.GENCONTR.1054 $336,900
DeKalb ES of the Arts SP6CIP.30136.GENCONTR.0101 $336,900
Dunaire Elementary School SP6CIP.21936.GENCONTR.3055 $195,385
Evansdale Elementary School SP6CIP.22336.GENCONTR.1056 $154,760
Flat Rock Elementary School SP6CIP.22636.GENCONTR.0107 $358,785
Flat Shoals Elementary School SP6CIP.22736.GENCONTR.3056 $140,250
Jolly Elementary School SP6CIP.23636.GENCONTR.3059 $187,090
McLendon Elementary School SP6CIP.24336.GENCONTR.2061 $149,000
Narvie J. Harris Elementary School SP6CIP.24936.GENCONTR.0100 $273,500
Oak Grove Elementary School SP6CIP.25036.GENCONTR.3063 $159,880
Oak View Elementary School SP6CIP.25136.GENCONTR.0305 $325,700
Oakcliff Theme Elementary School SP6CIP.25236.GENCONTR.4063 $193,120
Princeton Elementary School SP6CIP.25736.GENCONTR.0108 $344,667
Ronald E. McNair Discovery Learning Academy SP6CIP.26336.GENCONTR.0405 $228,150
Rowland Elementary School SP6CIP.26436.GENCONTR.4065 $163,620
Snapfinger Elementary School SP6CIP.26836.GENCONTR.4067 $171,484
Stone Mountain Elementary School SP6CIP.27036.GENCONTR.2068 $173,725
Vanderlyn Elementary School SP6CIP.27336.GENCONTR.0173 $85,350
Woodward Elementary School SP6CIP.27636.GENCONTR.1071 $271,215
Wynbrooke Elementary School SP6CIP.27736.GENCONTR.0102 $269,130
Subtotal Elementary Schools $5,172,261
Middle Schools
Cedar Grove Middle School SP6CIP.30236.GENCONTR.0200 $271,739
Chamblee Middle School SP6CIP.30336.GENCONTR.0406 $343,500
Freedom Middle School SP6CIP.30836.GENCONTR.0201 $336,900
Lithonia Middle School SP6CIP.31036.GENCONTR.1624 $333,250
Mary McLeod Bethune Middle School SP6CIP.31136.GENCONTR.0401 $336,900
Peachtree Charter Middle School SP6CIP.31336.GENCONTR.0207 $376,627
Stone Mountain Middle School SP6CIP.31836.GENCONTR.0506 $402,904
Subtotal Middle Schools $2,401,820
High Schools
Arabia Mountain High School SP6CIP.40236.GENCONTR.0206 $467,050
Cedar Grove High School SP6CIP.40336.GENCONTR.0172 $336,250
Chamblee High School SP6CIP.40436.GENCONTR.1714 $667,860
DeKalb School of the Arts High School/Avondale HS SP6CIP.40836.GENCONTR.1051 $369,355
Lakeside High School SP6CIP.41136.GENCONTR.3060 $421,955
Lithonia High School SP6CIP.41236.GENCONTR.0202 $495,300
Redan High School SP6CIP.41536.GENCONTR.0176 $514,300
Ronald E. McNair High School SP6CIP.41636.GENCONTR.3070 $363,175
ATTACHMENT A
FACILITY, COST CODE AND COST LIST
Facility/Type Cost Code Cost
Southwest DeKalb High School SP6CIP.41736.GENCONTR.5067 $720,800
Stone Mountain High School SP6CIP.41936.GENCONTR.0276 $482,050
Towers High School SP6CIP.42036.GENCONTR.4069 $376,775
Tucker High School SP6CIP.42136.GENCONTR.0110 $451,290
Subtotal High Schools $5,666,160
Centers
Fernbank Science Center SP6CIP.50636.GENCONTR.1600 $381,697
Margaret Harris Comprehsive SP6CIP.50836.GENCONTR.0177 $105,800
Subtotal Centers $487,497
Admin. Support Facilities
Doraville Administrative SP6CIP.60136.GENCONTR.9006 $21,100
East Campus 1/DeKalb Alternative SP6CIP.50536.GENCONTR.1625 $181,700
East Campus 2/Transportation SP6CIP.60236.GENCONTR.8017 $16,200
Hatton Drive Warehouse SP6CIP.60436.GENCONTR. $8,750
Old Smoke Rise TBD $244,950
Panthersville Administrative SP6CIP.60536.GENCONTR.9730 $19,950
Sam A. Moss Service Center SP6CIP.60636.GENCONTR.8018 $66,750
William Bradely Bryant Center SP6CIP.60836.GENCONTR.0308 $128,460
Subtotal Administrative Support Facilities $687,860
Total $14,415,598