Agenda Item
i. RFP 24-557 Supplemental Custodial Services Contract Award Approval (Not to exceed $9,000,000) ~ Updated 5.6.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 24-55 Supplemental Custodial Services to, KleanPro Facility Services, LLC, Pinnacle Maintenance Services Inc., Building Maintenance Services, Inc., and American Facility Services, Inc., the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, for a not to exceed amount collectively of $9,000,000.
Why: To approve the services contract award for Supplemental Custodial Services required by the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Supplemental Custodial Services throughout the District on an as-needed basis for both the Facilities Maintenance Department and the District’s ESPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Supplemental Custodial Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
Supplemental Custodial Services contractors provide Supplemental Custodial services on an as needed basis for the Facilities/Maintenance Department and the SPLOST Program. Every year, these expenditures exceed $100,000. A Custodial Services contractor bid was formally solicited from multiple vendors to provide the best possible price for these services over a year. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on February 8, 2024. The notification of the upcoming bid was emailed to 57 vendors from the DCSD vendor list, 1331 vendors through the State of GA Procurement Registry, and 207 vendors through IonWave. Eight (8) bids for Supplemental Custodial Services were received on March 14, 2024, and deemed responsive to the solicitation requirements.
Based on the review and evaluation of the bids received, the following contractors will provide Supplemental Custodial contractor services as outlined in the Request for Proposal document to KleanPro Facility Services, LLC, Building Maintenance Services, Inc., Pinnacle Maintenance Service, Inc., and American Facility Services, Inc.
Financial impact: The total contract amount for these services per fiscal year in the amount not to exceed $9,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon BOE approval.
Status: Approved by General Counsel
Supplemental Custodial Services
Final Evaluation Form - RFP No. 24-557
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
Supplemental Custodial Services
RFP 24-557
APPLICANTS POINTS AVAILABLE 100 150 125 50 75 500
A-Action Inc. Score 84 126 45 30 40 325 6th
American Facility Services, Inc. Score 92 138 120 14 48 412 4th
Building Maintenance Services, Inc. Score 100 138 110 14 58 420 3rd
Disinfectant Solutions of Atlanta, LLC Score 100 108 80 30 21 339 5th
Georgia Event Staffing LLC Score 72 42 35 10 21 180 7th
KleanPro Facility Services LLC Score 100 132 110 50 67 459 1st
Pinnacle Maintenance Services, Inc. Score 96 135 110 50 34 425 2nd
Precision Commercial LLC Score 28 30 25 10 3 96 8th