Agenda Item
i. RFP 24-557 Supplemental Custodial Services Contract Award Approval (Not to exceed $9,000,000) ~ Updated 5.6.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 24-55 Supplemental Custodial Services to, KleanPro Facility Services, LLC, Pinnacle Maintenance Services Inc., Building Maintenance Services, Inc., and American Facility Services, Inc., the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, for a not to exceed amount collectively of $9,000,000.
Why: To approve the services contract award for Supplemental Custodial Services required by the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Supplemental Custodial Services throughout the District on an as-needed basis for both the Facilities Maintenance Department and the District’s ESPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Supplemental Custodial Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
Supplemental Custodial Services contractors provide Supplemental Custodial services on an as needed basis for the Facilities/Maintenance Department and the SPLOST Program. Every year, these expenditures exceed $100,000. A Custodial Services contractor bid was formally solicited from multiple vendors to provide the best possible price for these services over a year. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on February 8, 2024. The notification of the upcoming bid was emailed to 57 vendors from the DCSD vendor list, 1331 vendors through the State of GA Procurement Registry, and 207 vendors through IonWave. Eight (8) bids for Supplemental Custodial Services were received on March 14, 2024, and deemed responsive to the solicitation requirements.
Based on the review and evaluation of the bids received, the following contractors will provide Supplemental Custodial contractor services as outlined in the Request for Proposal document to KleanPro Facility Services, LLC, Building Maintenance Services, Inc., Pinnacle Maintenance Service, Inc., and American Facility Services, Inc.
Financial impact: The total contract amount for these services per fiscal year in the amount not to exceed $9,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon BOE approval.
Status: Approved by General Counsel
March 15, 2024
RE: Sourcing Efforts Letter – RFP 24-557 Supplemental Custodial Services
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 24-557 Supplemental Custodial Services.
The Purchasing Department’s efforts include the following:
1) RFP 24-557 was posted to IonWave on February 8, 2024.
2) RFP 24-557 was posted to the Georgia Procurement Registry on February 8, 2024.
3) RFP 24-557 was advertised in the Champion Newspaper on February 8, 2024, and February 15,
2024.
4) Electronic notification sent to 57 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 1331 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 207 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Eight (8) proposals were reviewed and eight (8) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\wfc
c: Mr. Erik Hofstetter
Mr. Bobby Moncrief
Mr. Winward Hines
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org