Agenda Item
i. E-SPLOST SPLOST VI Project: RFP No. 24-752-016 Design/Build Roof Replacement Services at Hightower Elementary School, Chamblee Middle School and Margaret Harris Comprehensive School Project Award Approval (SRS, Inc.) (Not to exceed $5,492,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the Board of Education approve the award of RFP No. 24-752-016 to SRS, Inc., the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for design/build roof replacement services at Hightower Elementary School, Chamblee Middle School, and Margaret Harris Comprehensive School for a not-to-exceed amount of $5,492,000.
Why: To approve the award of the design/build contract for Hightower Elementary School, Chamblee Middle School, and Margaret Harris Comprehensive School project in accordance with the District’s approved SPLOST VI Project list.
Details: Specific details related to the scope of work for this Request for Proposals can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFP was issued on January 4, 2024, and notification of the upcoming solicitation was sent via email to 180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-nine (29) people attended the mandatory pre-proposal meeting on January 18, 2024, representing eighteen (18) firms. Five (5) proposals were received on February 15, 2024, for Hightower Elementary School, Chamblee Middle School, and Margaret Harris Comprehensive School design/build roof replacement project. One proposal was deemed non-responsive for failure to submit the required information for evaluation. A selection committee evaluated the remaining four (4) responsive proposals. This recommendation is based on the evaluations.
SRS, Inc. will be responsible for the design and construction work services as outlined in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. The award of this contract will allow for the commencement of the design and construction of this project. SRS, Inc. is at 357 O’Dell Road, Griffin, Georgia 30224.
Financial impact: The total contract amount for the Hightower Elementary School Design/Build Roof Replacement project is $1,759,000, and it will be allocated from the construction cost code SP6CIP.23136.GENCONTR.4058 under the voter-approved E-SPLOST VI program.
The total contract amount for the Chamblee Middle School Design/Build Roof Replacement project is $2,318,000, and it will be allocated from the construction cost code SP6CIP.30336.GENCONTR.0406 under the voter-approved E-SPLOST VI program.
The total contract amount for the Margaret Harris Comprehensive School Design/Build Roof Replacement project in the amount of $1,415,000 will be allocated from the construction cost code SP6CIP.50836.GENCONTR.0177 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum by DeKalb voters, the
Board approved an initial E-SPLOST VI list of projects on February 1, 2023, that included Roof Replacement
Services at Hightower Elementary School, Chamblee Middle School and Margaret Harris Comprehensive
School
A formal Request for Proposals was issued on January 4, 2024, for the design/build roof replacement
services at Hightower Elementary School, Chamblee Middle School and Margaret Harris Comprehensive
School Project. Proposals were received from four (4) firms. All four (4) were deemed responsive and
were evaluated by a selection committee. This recommendation is based on the evaluations.
This request is to authorize DCSD to contract with SRS, Inc. to provide design/build roof replacement
services at Hightower Elementary School, Chamblee Middle School and Margaret Harris Comprehensive
School.