Agenda Item
i. Genuine Parts Company (NAPA Auto Parts) Integrated Business Solution (IBS) Year 3 of 4 (Not to exceed $8,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the Board of Education approve the contract renewal of the use of the IBS Contract between DeKalb County School District and Genuine Parts Company (NAPA) for services in accordance with the Georgia Statewide Contract #SWC 99999-SPD-SWL20201105 for July 1 2024 through December 29, 2024, for a not to exceed amount of $8,000,000.
Why: The purpose of the contract is for NAPA to provide an on-site storefront, including but not limited to parts, personnel, and services to support the DeKalb County School District directly. By utilizing this agreement, DCSD will increase parts availability, bus availability, and a national company's vast knowledge and logistics.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperative, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economics of scale.
By utilizing this agreement DCSD will subsequently be able to retain the current supplier, Genuine Parts Company (NAPA). The initial agreement between DeKalb County School District and Genuine Parts Company (NAPA) was effective from April 1, 2022, through March 31, 2023.
On June 12, 2023, the DeKalb Board of Education ratified and approved the agreement between DeKalb County School District and Genuine Parts Company (NAPA) effective from July 1, 2023, through June 30, 2024.
This agenda item seeks the Board of Education approval renew and continue to use this Georgia Statewide Contract from July 1, 2024 through December 29, 2024. The State of Georgia has one, 1-year renewal option remaining unused. If the State of Georgia utilizes its option to renew, then an additional year will become available to DeKalb County School District.
Financial impact: The total budget of $8,000,000.00 for Genuine Parts Company (NAPA) goods and services will be allocated from General Fund charge code 100.2700.561500.00011.7190.1320.8013.040.0000 and
100.2700.561000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Cedric A. Burse, Director, Fleet Services Department, Division of Operations, 678.676.1330
Effective: The date cannot occur before BOE approval.
Status: Approved by General Counsel
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
4. Rollover of Current I8S Agreements: With the customers consent, NAPA may rollover the current NAPA
IBS agreements from the previous Statewide Contract number 99999-SPD-G20150610 (Sourcewell
GPC061015) to the current and Statewide Contract 99999-SPD-SWL20201105 (Sourcewell Contract
#110520-GPC) . This rollover shall be documented with a cover page over the existing agreement that
states:
a. "NAPA and (Customer) agree to rollover the terms and conditions of this Statewide Contract
number 99999-SPD-G20150610 (Sourcewell GPC061015) to the terms and conditions of the
current Sourcewell Agreement Number-#110520-GPC/Georgia Statewide Contract Number 99999-
SPD-SWL20201105. The term of such rollover shall expire on the expiration or termination of the
Statewide Contract.
In the event of termination or expiration of the S rcewell Master Agreement, this Statewide
Contract and all executed I8S Agreements s continue in effect pursuant to its terms.
SAMPLE SAMPLE
Customer Signature Date
5. 18S Agreements Not Under State of Georgia Contract: Any State of Georgia authorized entity, that
is not currently under the State of Georgia IBS contract, as reflected in the immediate prior section of
this document, may qualify for the program in accordance with the terms of the Sourcewell Master
Agreement and the State of Georgia Contract 99999-SPD-SWL20201105. Acceptance is determined
by the entity's willingness to participate in the IBS program and the determination of the entity's
"qualified status" by NAPA This determination of "qualified for the IBS program" Is based on the results
of a cost-free business analysis conducted by NAPA The analysis will determine whether NAPA can
recover all overhead expenses and yield a return of 7.5% net profit. Potential participating authorized
entities will be required to furnish NAPA certain business metrics, which Include but are not limited to
1) total dollar inventory 2) personnel requirements 3) number and types of vehicles in fleet 4) the percent
of obsolete inventory, and 5) hours of operation.
6. Contract Reviews: NAPA and the State of Georgia DOAS will establish an annual review process to
monitor contract acti"'.ity based on a rolling 12-month sales period.
7. Pricing: Pricing will be in accordance with the pricing terms and conditions set forth in the Customizable
IBS Agreement.
8. Support: NAPA will provide a dedicated account manager to focus on program participation, marketing
and compliance.
9. Marketing: NAPA will market the IBS services in Trade Shows, NAPA IBS enrollments, updates,
communications and other functions needed by the State of Georgia that fall within the scope of this
agreement and contracts cited herein.
10. Customized Reporting: NAPA agrees to submit Quarterly Sales in accordance with the $!ate of
Georgia's Quarterly report format. All other reports will be provided per the State's needs to the extent
reasonably capable of being produced by NAPA
11. Notices: In addition to any other obligations the parties may have regarding notice, all notices or
other communications regarding termination, material breach, modification, or audit of this
Addendum, or a license covered by this Addendum shall be copied to DOAS at the following
address:
Manager, Contracts Management
Department of Administrative Services
State Purchasing Division Georgia
Contracts Management
200 Piedmont Avenue, SE Suite 1308, West Tower Atlanta, GA 30334
5
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
Exhibit 1: State of Georgia
Statewide Standard Contract Form
Solicitation Title Solicitation Number Contract Number
Customized Fleet Supply Chain & Parts Inventory Sourcewell 11110520-GPC 99999-SPD-SWL20201105
Management (Integrated Business Solutlons)
1. This Contract Is entered Into between the Agency and the Contractor named below:
Agency's Name
. Department of Administrative Services
(hereafter called Agency)
Contractor's Name
Genuine Parts Company d.b.a. NAPA Integrated Business Solutions (IBS) (hereafter called Contractor)
2. Contract lo Begin: Date of Completion: Renewals:
03/01/2022 12/29/2024 Extension and Rollover Clauses available:
SeeSection B.2 below
3. Performance Bond, if any: Olher Bonds, If any:
N� N�
4. Authorized Person to Receive Contract Notices ror Agency: Aulhorlzed Person lo Receive Contract Notices for Contractor:
Eric Mercier, Erlc.Mercler@doas.ga.gov Peter Purpura, Peter Purpura@genpt.com
5. The parties agree lo comply with the terms and conditions of the following atlachmenls which are by this reference made a part of
the Statewide Contract:
This Participating Addendum with:
Exhibit 1: Statewide Contract for Goods and Ancillary Services
Exhibit 2: Sourcewell Master Agreement
Exhibit 3: Customizable IBS Agreement
IN WITNESS WHEREOF, this Contract has been executed by the parties hereto,
6.
Contractor
Contractor's Name (If other than an individual, slate whether a corporation, partnership, etc.)
Genuine Parts Company d.b.a. NAPA Integrated Business Solutions (IBS)
Date Signed
/� ID - Z.o2.-
p g
A lslon Vice President, Genuine Parts Company
Address
2999 WIidwood Parkway, Atlanta, GA 30339
8.
A enc
Agency Name
Department of Administrative Services
By (Authorized Signature) Dale Signed
2/4/2022
Printed Name and Tille or Person Signing
Jim Barnaby, Deputy Commissioner, State Purchasing Division, Department of Administrative Services
Address
200 Piedmont Avenue, Ste 1308, West Tower, Atlanta GA 30334
10
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
2/4/2022
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4
DocuSign Envelope ID: E96414FB-41E6-4B58-B276-13A8669D1AF4