Agenda Item
x. E-SPLOST V Project: RFQu No. 24-752-011 Livsey Elementary School and Toney Elementary School HVAC Replacement and Renovations Project Award Approval (Ajax Building Company, LLC-Pre-Construction Phase Fee ( Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu No. 24-752-011 for construction management services for the Livsey Elementary School and Toney Elementary School to Ajax Building Company, LLC the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it requested that the Board of Education approve a not-to-exceed amount of $100,000.00, for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:
Early release package will be presented in Spring 2024
Final Guaranteed Maximum Price (GMP) will be presented in Summer 2024.
Additional sub packages may be presented to the Board of Education for approval as needed.
Why: To approve the award of the construction management contract for Livsey Elementary School and Toney Elementary School project in accordance with the District’s voter-approved E-SPLOST V program.
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on October 19, 2023 and notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor list and 225 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Four (4) people attended the mandatory pre-submittal conference on November 2, 2023, representing four (4) construction managers. Three (3) statements of qualifications were received on November 30, 2023, for Livsey Elementary School and Toney Elementary School HVAC Systems Replacement and Renovations project. All three (3) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Ajax Building Company, LLC will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Ajax Building Company, LLC is located at 1360 Bluegrass Lakes Parkway, Suite 200, Alpharetta, Georgia 30004.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract agreement for Livsey Elementary School and Toney Elementary School HVAC Systems Replacement and Renovations project will be allocated from cost codes (SP5FACCON.35935.GENCONTR and SP5FACCON.35235.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb voters, the Board
approved an E-SPLOST V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovations and classroom addition projects throughout the District. On April 18, 2022, the
Board approved an E-SPLOST V Major Program Adjustment which included the HVAC Systems
Replacement and Renovations at Livsey Elementary School and Toney Elementary School.
A formal Request for Qualifications was issued on October 19, 2023, for the HVAC Systems Replacement
and Renovations at Livsey Elementary School and Toney Elementary School Project. Qualifications were
received from three (3) firms. All three (3) firms were deemed responsive. This recommendation is based
on the review and evaluation of the responsive submittals.
This request is to authorize DCSD to contract with Ajax Building Company, LLC to provide CM at Risk
services for the HVAC Systems Replacement and Renovations at Livsey Elementary School and Toney
Elementary School.