Agenda Item
c. Computer Aid, Inc. Services Approval (ERP Support) (Not to exceed $655,200) ~ Updated 2.9.2024
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the request to utilize the services of Computer Aid, Inc. (CAI) not to exceed $655,200 to provide immediate support necessary to complete ERP project milestones.
Why: The purpose of this request is to utilize the state of Georgia vendor for the acquisition of contracted employees for immediate support with the ERP project.
Details: The ERP project team continues to make progress with transitioning all HR and Payroll functions from the legacy ERP system (CrossPointe) to the new ERP system (Munis). As of October 15, 2023, Payroll, HR, and Benefits for 12-Month Employees has been converted to the new system (Munis). So far, the district has processed 8 bi-monthly payroll cycles for approximately 2000 12-month employees.
The focus has now shifted to transitioning all remaining 11-month, 10-month, and part-time employees (approximately 12,000) to Munis in Spring 2024. The existing project team must increase to ensure a focus on quality control, training, and implementing new processes as we scale implementation. To support these activities, it is necessary to secure additional and immediate assistance in the following areas:
Senior Data Analyst
Change Management Specialist
HCM/Payroll Benefits Specialist
These contractors will augment the existing project implementation team consisting of existing staff through June 30, 2024. This will allow district staff more opportunity to split time between critical project implementation tasks and day-to-day duties and responsibilities.
Financial impact: $655,200
General Funds: 100.2800.530000.00011.7600.9990.0308.070.0000
The monthly invoice amount will depend on the number of hours worked by each contractor.
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board approval
DocuSign Envelope ID: F0076DF8-BB14-4B53-AD08-748A3FC92351
CAE98955-342B-425E-939C-98F23EB82B30
CONTRACT AMENDMENT # 6
EXTENSION # 1
This amendment by and between the Contractor and State Entity defined below shall be effective as of the date
this Amendment is fully executed.
STATE OF GEORGIA CONTRACT
State Entity’s Name: Department of Administrative Services
Contractor’s Full Legal
Name: Computer Aid, Inc.
Contract No.: 99999-001-SPD0000149-001
Solicitation Title/Event
Name: Information Technology Temporary Staffing Services
Contract Award Date: 2/15/2019
Current Contract Term: 3/01/2023 – 2/28/2024
BACKGROUND AND PURPOSE. The Contract is in effect through the Current Term provided above. The
parties hereto now desire to amend the contract to extend for an additional term of twelve months.
For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
do hereby agree as follows:
1. CONTRACT EXTENSION. The parties hereby agree that the contract will be extended for an
additional period of time as follows:
NEW CONTRACT TERM
Beginning Date of New
Contract Term: 2/29/2024
End Date of
New Contract Term: 2/28/2025
The parties agree the contract will expire at midnight on the date defined as the “End Date of the New Contract
Term” unless the parties agree to extend the contract for an additional period of time.
Revised 7/1/15 SPD-CP010
DocuSign Envelope ID: F0076DF8-BB14-4B53-AD08-748A3FC92351
CAE98955-342B-425E-939C-98F23EB82B30
CONTRACT NUMBER: 99999-001-SPD0000149-001
2. SUCCESSORS AND ASSIGNS. This Amendment shall be binding upon and inure to the benefit of
the successors and permitted assigns of the parties hereto.
3. ENTIRE AGREEMENT. Except as expressly modified by this Amendment, the contract shall be and
remain in full force and effect in accordance with its terms and shall constitute the legal, valid, binding,
and enforceable obligations to the parties. This Amendment and the contract (including any written
amendments thereto), collectively, are the complete agreement of the parties and supersede any
prior agreements or representations, whether oral or written, with respect thereto. Should the State
of Georgia (DOAS) enter into a new contract for these products and/or services, during the
term of this Extension, the new contract shall supersede this Extension.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed by their authorized
representatives.
CONTRACTOR
Contractor’s Full Legal Name: Computer Aid, Inc. Abe Hunter EVP
(PLEASE TYPE OR PRINT)
Authorized Signature:
Printed Name and Title of Person Abe Hunter
Signing:
Date: 12/4/2023
Company Address:
1390 Ridgeview Drive,
Allentown, PA 18104
STATE ENTITY
Authorized Signature:
Printed Name and Title of Person Jim Barnaby
Signing: Deputy Commissioner – State Purchasing
Date: 12/7/2023
Company Address:
200 Piedmont Avenue, S.E., Suite 1804, West Tower
Atlanta, Georgia 30334-9010
Revised 7/1/15 SPD-CP010