Agenda Item
a. Renewal of the Naviance College and Career Readiness Platform (Not to exceed $592,594.29)
Summary: Dr. Kishia Towns, Chief of Wrap Around Support and Intervention; (678) 676-1811
Dr. Shannon Crosslin, Counseling Coordinator III; (678) 676-1981
Request: It is requested that the Board of Education approve the contract renewal for RFP No. 19-513 for Naviance Inc. by PowerSchool, for 15 months in an amount not to exceed $592,594.29.
Why: This request is a contract renewal for Naviance Inc. by PowerSchool, for a comprehensive college and career readiness and social-emotional learning solution for twenty-four (24) high schools, twenty (20) middle schools, and eighty-six (86) elementary schools .
This contract renewal extends the agreement for 15 months through June 30, 2025. This contract will streamline the renewal cycle for K-5 and 6-12 Naviance products.
Details: On January 9, 2019, the Board of Education approved Naviance as the most responsive and responsible vendor to provide a comprehensive college and career platform. The platform allows school counselors and post-secondary transition specialists to work directly with students on their post-secondary plan and SEL lessons. This online platform can be accessed anywhere, anytime by staff and students, which has become increasingly important to maintain continuity in service. The platform includes multiple self-discovery assessments, career assessments and exploration, communication features, best fit matching tools for college-bound students, a tracking system for college application submissions, virtual college rep meetings, scholarship search, electronic transcript process, electronic surveys, goal-setting tools, and a work-based learning feature. Additionally, the state-mandated Bridge Law activities, Child Protection Units, and Bullying Lessons are all completed within this platform and the data reports are submitted annually to the GADOE.
This fall, students accessed Naviance over 118,000 times and over 73% logged in at least twice. This time last year there were 88,000 logins. By the end of the school year, it is projected we will have over 160,000 logins. As of December 2023, more than 3,012 seniors applied to college and 2,440 submitted documents using eDocs with their applications.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $50,000 in purchases for the fiscal year.
Financial impact: The total budget of $592,594.29 for the K-5 and 6-12 Naviance platforms will be allocated from Purchased Professional and Technical Services Charge Code: 100.2100.530000.03111.7370.9990.8010.090.0000.
Contact: Dr. Kishia Towns, Chief of Wrap Around Support and Intervention; 678-676-1811
Dr. Shannon Crosslin, Counseling Coordinator III; (678) 676-1981
Status: Pending approval by General Counsel.
Customer Quotes Acceptance
PowerSchool Group, LLC, a Delaware limited liability company with its principal place of business located at 150 Parkshore
Dr., Folsom, CA 95830, (“PowerSchool”) and DeKalb County School District (“Customer”) hereby enter into this Customer
Quote Acceptance document together with all exhibits attached hereto and any addenda, the “Agreement”) as of the date of
the last signature below (the “Effective Date”).
PowerSchool and Customer are each referred to individually as a “Party” and collectively as the “Parties.” All capitalized terms
used but not defined herein shall have the meaning set forth in the Agreement (defined below). For mutual consideration, the
Parties hereby agree as follows:
1. To enter into the Quotes listed below and set forth in Exhibit A attached hereto and incorporated herein by reference
(collectively, the “Cumulative Quotes”).
Sold To: Dekalb County School District Order Date: 12-12-2023
Name: Dena McTyre
Address: 1701 Mountain Industrial Blvd, Contract Start Date: March 14, 2024
Stone Mountain, GA 30083 Contract End Date: June 30, 2025
Email: Dena_McTyre@dekalbschoolsga.org Contract Term (in months): 15.5
Phone: (678) 676-1200 Currency: USD
Naviance ID: 1301740DUS
Purchase Order: Payment
Term: Net 30
Prepared By:
Name: Megan Veverka Quotes: Q-819762-1, Q-881688-2, Q-
Email: megan.veverka@powerschool.com 859592-2, Q-878949-1
Phone: (847) 722-5777
Subscription Quotes Quantity Unit Start Date Term Sub-Total
(Months)
Naviance for Elementary Q-819762-1 41,373 Enrollment 01-Jul-2024 12 $70,334.10
Naviance Consulting Hours (K-5) Q-881688-2 125 Hours 01-Jul-2024 12 $30,000.00
Naviance Remote Training Hours (K-5) Q-881688-2 12 Hours 01-Jul-2024 12 $3,900.00
Naviance On-Site Training Days (K-5) Q-881688-2 4 Days 01-Jul-2024 12 $14,980.00
Naviance Premium Q-859592-2, 50,256 Enrollment 14-Mar-2024 15.5 $310,075.36
Q-878949-1
Naviance Premium: Assessment Q-859592-2, 50,256 Enrollment 14-Mar-2024 15.5 $0.00
Q-878949-1
Naviance Test Prep for SAT Q-859592-2 27,283 Enrollment 14-Mar-2024 15.5 $52,110.08
Q-878949-1
Naviance Test Prep for ACT 27,283 Enrollment 14-Mar-2024 15.5 $53,562.10
Naviance Add on Alumni Tracker Q-878949-1 23 Sites 14-Mar-2024 15.5 $13,582.65
Naviance Consulting Hours (6-12) Q-859592-2 113 Hours 14-Mar-2024 15.5 $27,120.00
Naviance Remote Training Hours (6-12) Q-859592-2 6 Hours 14-Mar-2024 15.5 $1,950.00
Naviance On-Site Training Days (6-12) Q-859592-2 4 Days 14-Mar-2024 15.5 $14,980.00
Total Price: $592,594.29
1
2. PowerSchool has accepted and signed Customer’s letter dated January 10, 2023, affirming its renewal of
PowerSchool services pursuant to the Services Agreement between the parties dated March 14, 2019 (“Services
Agreement”).
3. By signing in the signature block below, the signatory below acknowledges and agrees that: (a) such signatory is
authorized to sign on behalf of and bind Customer, and (b) the Customer hereby accepts and agrees to the terms
and conditions of this Agreement, which is subject to and incorporates the terms of the Services Agreement, as
may be modified by and between the Parties in a signed writing.
4. This Agreement contains the entire understanding of the Parties with respect to the subject matter hereof and
supersedes all prior oral or written communications, agreements or understandings between the Parties with
respect to the subject matter hereof.
5. This Agreement may be executed in two or more counterparts, each of which will be deemed an original, but all of
which, together, will constitute one and the same original document.
Upon execution of this Agreement by their duly authorized representatives, the Parties enter into this Agreement as of the
Effective Date.
POWERSCHOOL GROUP LLC DEKALB COUNTY SCHOOL DISTRICT
By: ________________________________ By: __________________________________
Printed Name: _______________________ Printed Name: _________________________
Title: _______________________________ Title: _________________________________
Date: ______________________________ Date: ________________________________
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