Agenda Item
b. EqualLevel License and Implementation (from January 17, 2024 through January 16, 2025 (Not to exceed $97,600) Updated 2.12.2024
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the entry into a contract with EqualLevel to provide an eMarketplace for procurement for a period of one year effective from January 17, 2024 through January 16, 2025 for an amount not to exceed $97,600.
Why: This request will establish an eProcurement Marketplace wherein all district vendors will be listed as available for use. Users within the district will be able to choose from this menu of services, request services, and each request will link to a new requisition within the district’s already established Munis requisition process.
Details: Pursuant to Board Policy DJE C3(b), Exceptions to Competitive Selection, the use of competitive selections measures are not required if the required goods or services are available from only one source and the appropriate information has been obtained to determine the vendor’s single source status.
Financial impact: The contract amount of $97,600.00 will be paid from the general fund GL Code: 100.2500.530000.7200.9990.8010.00.0000 and Capital Outlay fund GL Code: 300.4000.530000.7520.9990.8013.050.0000
$21,000 to be paid for implementation services.
$76,600 to be paid for the annual subscription fee.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Status: Approved by General Counsel
DeKalb County School
Order Form
9054325682_OF_2023.11.28
ORDER FORM
Client: Dekalb County School District
Order #: 9054325682_OF_2023.11.28
Order Date: 11/28/2023
Referenced MSA: EQL_MSA_2023.1.1
Referenced SOW: 9054325682_SOW_2023.11.28
Submitted by: EqualLevel Inc.
Cooperative Contract: TIPS Contract #230105
Subscription Information Billing Information
Subscription Term Start Date: 01/17/2024 Name: Carla Smith
Subscription Term End Date: 01/16/2025 Title: Executive Director of Vendor Services
Scope of Access: Client employees Address: 1701 Mountain Industrial Boulevard
Billing Frequency: Annual Stone Mountain, GA 30083
Payment Terms: Net 30 Email address: carla_l_smith@dekalbschoolsga.org
Currency: USD Phone number: 678.676.0120
EqualLevel Applications Quantity
eProcurement Marketplace (unlimited client users / unlimited supplier connections) 1
ELSA 1
Buyside cXML Punchout Connection (to Tyler Munis) 1
Annual Subscription Fee $76,600.00
Terms and Conditions. The initial annual Subscription Fees shall be invoiced sixty days after the Subscription Term Start
Date and shall be due each anniversary thereafter during the Subscription Term (See Special Terms and Conditions for any
nonstandard payment terms). This Order Form incorporates by reference the Master Subscription Agreement, which may be
viewed at www.equallevel.com/msa and all amendments and addenda thereto (“the Agreement”). Upon signature by Client,
this Order Form shall become legally binding, unless this Order Form is rejected by EqualLevel. EqualLevel may reject this
Order Form if changes have been made to this Order Form. EqualLevel’s Pricing is EqualLevel Confidential and is provided to
Client solely to enable Client to evaluate and conduct business with EqualLevel.
Special Terms and Conditions. The following terms applicable to this Order Form (“Special Terms and Conditions”) amend
and supersede those portions of any section of this Order Form that deal with the subject matter as provided for below. In
addition, in the event of a conflict between these Special Terms and Conditions and the terms contained in a prior order form,
addendum or other document mutually signed by the parties, these Special Terms and Conditions shall control:
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Client: Dekalb County School District
Order #: 9054325682_OF_2023.11.28
Client agrees to a press release, subject to Client’s prior written approval. Client agrees to use of Client’s name in a customer
list. Client agrees to use of Client’s logo in a customer list. Client agrees to participate in an EqualLevel-hosted webinar,
according to details to be mutually agreed upon by Client and EqualLevel. Client agrees to participate in reference calls, as
reasonably requested by EqualLevel.
Dekalb County School District EqualLevel Inc.
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
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