Agenda Item
d. Catalog Discount – Career Technical & Agricultural Materials, Equipment & Supplies Bid 20 – 519 Extension Approval (Year 5 of 5) (Not to exceed $1,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the contract extension for Bid 20 -519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Pocket Nurse, Midwest Technology Products, NASCO Education LLC, Blick Art Materials LLC., William J. Redmond & Son, Incorporated, PC Specialists Incorporated, Troxell Communications Incorporated, School Outfitters, Howard Technology Solutions, Learning Labs, Incorporated, Nisewonger Audio Visual Center, Incorporated, Amitrace Computer System, MSC Industrial Supply Company, Goodheart-Wilcox Company, Incorporated, MATCO Tool Corporation, and PITSCO Education for an additional year in the amount not to exceed $1,000,000.
Why: This request is a contract extension from the identified vendors who provide efficient service and quality products while reducing costs. The request extends the agreement for an additional year through December 31, 2024.
Details: The extension of Bid 20-519 will provide access to a broad spectrum of Career Technical & Agricultural materials, equipment & supplies that may be purchased at discounted prices from multiple vendors.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on August 29, 2019, through the DCSD Purchasing Department. The solicitation was posted on the school district’s website. An electronic notification was sent to 118 vendors from the DCSD Vendor Bid List and 1286 vendors through the State of GA Procurement Registry. Responses to the solicitation were received on September 24, 2019 from eighteen (18) vendors. Sixteen (16) were deemed responsive to the solicitation requirements.
An evaluation of the sixteen responsive vendors was conducted by a team of Career and Technical Education professionals. The review concluded that sixteen (16) of the eighteen (18) vendors met the acceptable range of the award criteria. The sixteen (16) recommended award vendors were: Pocket Nurse, Midwest Technology Products, NASCO Education LLC, Blick Art Materials LLC, William J. Redmon & Son, Incorporated, PC Specialists, Incorporated, Troxell Communication Incorporated, School Outfitters, Howard Technology Solution, Learning Labs, Incorporated, Nisewonger Audio Visual Center, Incorporated, Amitrace Computer System, MSC Industrial Supply Company, Goodheart-Wilcox Company, Inc., MATCO Tool Corporation, and PITSCO Education. This is the fifth contract renewal request of four (4) one-year (1-year) contract renewal options.
*PC Specialists, Incorporated did not respond to the bid extension request and has been dropped from the final bid extension.
Financial impact: The total financial impact is not to exceed $1,000,000.00.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2024
406.1000.561000.38321.7940.3324.8010.035.2024
406.1000.561100.38321.7940.3324.8010.035.2024
406.1000.561500.38321.7940.3324.8010.035.2024
406.1000.561600.38321.7940.3324.8010.035.2024
406.1000.573000.38321.7940.3324.8010.035.2024
406.2230.561000.38321.7940.3324.8010.035.2024
406.2300.530000.38321.7940.3324.8010.035.2024
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Mr. Eric Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1483
Dr. Lenisera Barnes-Bodison, Executive Director, Department of Curriculum and Instruction, 678-676-0137
Mrs. Doryiane Gunter, Director, Career Technical and Agricultural Education, 678-676-0451
Effective: February 16, 2024 - February 15, 2025
Status: Attorney Approval Not Required