Agenda Item
vi. RFP 24-550 Floor Covering Installation Services Contract Award Approval (Not to exceed $3,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 24-550 Floor Covering Installation Services to, the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, for a not to exceed amount collectively of $3,500,000.
Why: To approve the services contract award for Floor Covering Installation Services required for the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Floor Covering Installation services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Floor Covering Installation Contractor Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
Floor Covering Installation contractors provide Floor Covering Installation services on an as needed basis for Facilities/Maintenance Department and the SPLOST Program. Every year these expenditures exceed $100,000. In an effort to provide the best possible price for these services over the course of a year from multiple vendors, a Floor Covering Installation contractor bid was formally solicited. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on July 27, 2023. Two (2) bids were received on August 29, 2023 for Floor Covering Installation Services. Based on the review and evaluation of the bids received, the following contractors will be responsible for providing Floor Covering Installation contractor services as outlined in the Request for Proposal document to Brad Construction Company II, LLC and Kidd & Associates Flooring & Contracting LLC.
Financial impact: It is anticipated that the cost for these services may exceed $3,500,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
October 11, 2023
RE: Sourcing Efforts Letter – RFP 24-550 Floor Covering Installation Services
Mr. Erik Hofstetter,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 24-550 Floor Covering Installation Services.
The Purchasing Department’s efforts include the website on July 27, 2023.
1) RFP 24-550 was posted to IonWave on July 27, 2023.
2) RFP 24-550 was advertised in the Champion Newspaper on July 27, 2023, and August 3, 2023.
3) Electronic notification sent to 25 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 72 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 230 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Bobby Moncrief
Mr. Winward Hines
Mr. Demetrius Blount
Mr. Eddetric Morton
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org