Agenda Item
vi. RFP 24-550 Floor Covering Installation Services Contract Award Approval (Not to exceed $3,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP 24-550 Floor Covering Installation Services to, the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, for a not to exceed amount collectively of $3,500,000.
Why: To approve the services contract award for Floor Covering Installation Services required for the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Floor Covering Installation services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Floor Covering Installation Contractor Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
Floor Covering Installation contractors provide Floor Covering Installation services on an as needed basis for Facilities/Maintenance Department and the SPLOST Program. Every year these expenditures exceed $100,000. In an effort to provide the best possible price for these services over the course of a year from multiple vendors, a Floor Covering Installation contractor bid was formally solicited. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on July 27, 2023. Two (2) bids were received on August 29, 2023 for Floor Covering Installation Services. Based on the review and evaluation of the bids received, the following contractors will be responsible for providing Floor Covering Installation contractor services as outlined in the Request for Proposal document to Brad Construction Company II, LLC and Kidd & Associates Flooring & Contracting LLC.
Financial impact: It is anticipated that the cost for these services may exceed $3,500,000 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
The solicitation RFP 24-550 for Floor Covering Installation Services was posted on July 27,
2023. Two (2) bids were received on August 29, 2023 for Floor Covering Installation Services.
Based on the review and evaluation of the bids received, the bid was awarded to two (2) Floor
Covering Installation contractors who met all the requirements outlined in the Request for
Proposal documents
This approval establishes a qualified pool of contractors that will provide Floor Covering
Installation contracting services throughout the District, on an as-needed basis for both the
Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.