Agenda Item
i. ITB 22-80 District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., Contract Extension Ratification and Approval, Year 3 of 4 (Not to exceed $4,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of contract 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2024 to March 13, 2025, not to exceed the amount of $4,000,000.
Why: To provide the DeKalb County School District with a pool of qualified FF&E vendors to purchase select furniture and equipment supporting all schools and facilities within the district. DCSD furniture purchases will fall into one of three categories: line-item purchases and catalog discounts.
Details: Furniture vendors provide furniture as needed for various schools, facilities, and summer portable projects. District staff anticipates these expenditures not to exceed $4,000,000. A district-wide furniture, fixtures, and equipment bid was formally solicited to provide the best possible price for these services over a year from multiple vendors.
An Invitation to Bid (ITB) was issued on December 2, 2021; a pre-proposal conference was held on December 14, 2022. Electronic notifications were sent to 68 vendors from the DCSD Vendor Bid List, 616 through the State of GA: procurement Registry, and 115 through IonWave. The District Purchasing Department reviewed five (5) bids, and five (5) were deemed responsive and responsible to the solicitation requirements. See attached Sourcing Efforts Memorandum).
This recommendation is the (3) extension of four (4) and runs from March 14, 2024 to March 14, 2025.
Board Policy DJE requires the Board of Education to approve the purchases or contracts if the total estimated cost of the goods and services to the school system exceeds $100,000.
Financial impact: The Operations Division is anticipating that the cost for these services will not exceed $4,0000,000 this fiscal year and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1475
Keith Singleton, Director of Business Services, Division of Operations, 678-676-1422
Effective: Upon Board Approval
Status: Approved by General Counsel
November 13, 2023
VIA EMAIL: BIDNOTICES@SCHOOLSPECIALTY.COM
School Specialty, LLC
100 Paragon Parkway
Mansfield, OH 44903
ATTN: Leonard Adkins, Assistant Secretary
Reference: Bid No. 22-80, District Wide Furniture, Fixtures and Equipment
Dear Mr. Adkins:
As a result of the excellent service provided by School Specialty, LLC, the DeKalb County School District (“DCSD”)
desires to renew the award of the items listed below on Bid No. 22-80, District Wide Furniture, Fixtures and
Equipment for one (1) year on the same terms, conditions and pricing as stated in the bid on the items listed below.
The purpose of this letter is to obtain School Specialty, LLC’s acceptance of DCSD’s offer to renew the award of Bid
No. 22-80.
Item No.: Category 1 – C5, T4 & M2 only; Category 3 – Amtab, Classroom Select, Global,
Oklahoma Sound, Smith System & Waddell only.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
March 14, 2024, through March 14, 2025. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates School Specialty, LLC’s consideration of this offer to renew the award of Bid No. 22-80.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
lakesia_watkins@dekalbschoolsga.org, no later than Monday, November 20, 2023. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/smg
c: Mr. Erick Hofstetter
Mr. Keith Singleton
ACKNOWLEDGMENT
School Specialty, LLC hereby accepts DeKalb County School District’s offer to renew the award of Bid No. 22-80,
District Wide Furniture, Fixtures and Equipment at the same prices, terms, and conditions as the original award,
until March 14, 2025. School Specialty, LLC understands that this acceptance is subject to the approval of the DeKalb
County Board of Education.
___________________________________ 11.20.2023
________________________
Authorized Signatory Date
Leonard Adkins
___________________________________ Assistant Secretary
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
BID Send Orders & Correspondence to:
SSI Bid Number: Q-407753 Customer Care Ph. 888-388-3224
Email Orders: orders@schoolspecialty.com
Currency: USD
Bid Team: bidnotices@schoolspecialty.com
Customer Bid Number: 22-80 DISTRICT WIDE FURNITURE, FIXTURES &
EQUIPMENT RENEWAL Lift Gate Truck Required:
Due Date: 11-20-2023, 12:00 PM Inside Delivery:
Expiration Date: 02-07-2024 Notes:
Customer Number: 134569
Requestor Name:
Bill To: DEKALB COUNTY BOARD OF EDUCATION
1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN, GA 30083-1027
Customer SSI Item Alt Image Item Description Pack Item Your Price Extended Price
Item # Item Size Qty
C5 1441272 CHAIR - CLASSROOM SELECT - CONTEMPORARY MUSIC CHAIR - 18 IN - SPECIFY SEAT Each 1 $84.45 $84.45
AND BACK COLOR - BLACK - SPECIFY GLIDE TYPE
T4 676050 FOLDING TABLE - NPS BT3000 SERIES HEAVY DUTY FOLDING TABLE 30 X 72 IN - Each 1 $211.28 $211.28
SPECKLED GRAY
M2 5000336 LECTERN - OKLAHOMA SOUND - ARISTOCRAT SOUND LECTERN - RECHARGEABLE Each 1 $1,626.66 $1,626.66
BATTERY - SPECIFY SIZE - SPECIFY COLOR - SPECIFY MICROPHONE TYPE
M2 1134413 LIGHT - BRASS READING NOT FACTORY INSTALLED Each 1 $81.69 $81.69
M2 675599 LECTERN ACCESSORY OSC HAND-HELD WIRELESS MICROPHONE Each 1 $257.06 $257.06
Subtotal $2,261.14
Estimated Taxes
Total $2,261.14
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