Agenda Item
i. ITB 22-80 District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., Contract Extension Ratification and Approval, Year 3 of 4 (Not to exceed $4,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of contract 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2024 to March 13, 2025, not to exceed the amount of $4,000,000.
Why: To provide the DeKalb County School District with a pool of qualified FF&E vendors to purchase select furniture and equipment supporting all schools and facilities within the district. DCSD furniture purchases will fall into one of three categories: line-item purchases and catalog discounts.
Details: Furniture vendors provide furniture as needed for various schools, facilities, and summer portable projects. District staff anticipates these expenditures not to exceed $4,000,000. A district-wide furniture, fixtures, and equipment bid was formally solicited to provide the best possible price for these services over a year from multiple vendors.
An Invitation to Bid (ITB) was issued on December 2, 2021; a pre-proposal conference was held on December 14, 2022. Electronic notifications were sent to 68 vendors from the DCSD Vendor Bid List, 616 through the State of GA: procurement Registry, and 115 through IonWave. The District Purchasing Department reviewed five (5) bids, and five (5) were deemed responsive and responsible to the solicitation requirements. See attached Sourcing Efforts Memorandum).
This recommendation is the (3) extension of four (4) and runs from March 14, 2024 to March 14, 2025.
Board Policy DJE requires the Board of Education to approve the purchases or contracts if the total estimated cost of the goods and services to the school system exceeds $100,000.
Financial impact: The Operations Division is anticipating that the cost for these services will not exceed $4,0000,000 this fiscal year and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1475
Keith Singleton, Director of Business Services, Division of Operations, 678-676-1422
Effective: Upon Board Approval
Status: Approved by General Counsel
Ernie Morris Enterprises, Inc. Quote #: AB1122023
P O Box 818
Bushnell FL 33513 RFP # 20-80
www.erniemorris.com
Date: 11/2/2023
This quote prepared for:
QUOTATION
DELIVERED & INSTALLED
DeKalb County School District Quoted by: Adin Burchfield
Bid # 22-80
1780 Montreal Road 404-822-6958
Tucker GA 30084 aburchfield@erniemorris.com
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY ONE ITEM C1
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $308.88 $308.88
.Y0 Simple Synchro-Tilt Control
.N Armless
.H Hard Caster
$(1) Gr 1 UPH
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $308.88
CATEGORY ONE ITEM C2
ACB D10D Discover, 4L Chair, 12", C/D Shell 1 $45.00 $45.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $45.00
CATEGORY ONE ITEM C2A
ACB D10C Discover, 4L Chair, 14", C/D Shell 1 $45.00 $45.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $45.00
AB10272023 EXTENSION PRICING VALID THROUGH 3.14.2025.sp4 Page 1 of 8 11/2/2023
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY ONE ITEM C2B
ACB D10B Discover, 4L Chair, 16", A/B Shell 1 $57.00 $57.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $57.00
CATEGORY ONE ITEM C2C
ACB D10A Discover, 4L Chair, 18", A/B Shell 1 $57.00 $57.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $57.00
CATEGORY ONE ITEM C6
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $348.04 $348.04
.Y0 Simple Synchro-Tilt Control
.A Height and Width Adj. Arm
.H Hard Caster
$(1) Gr 1 UPH
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $348.04
CATEGORY ONE ITEM D1
HON H38291R 38000 30D x 66W - 2R w/Lock Single Ped 1 $1,001.88 $1,001.88
Desk
$(L1STD) Grd L1 Standard Laminates
~ Undecided LAMINATE Option
$(P1) P1 Paint Opts
~ Undecided PAINT Option
Subtotal: $1,001.88
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MFGR Part Number Description Qty Sell Ext Sell
CATEGORY ONE ITEM D3
ACB DA0DS Disc Open Front, REC1824, Solid Plastic 1 $121.00 $121.00
F Felt
5 Chrome
M Navy Indigo
D Sugar Maple (Solid Plastic)
Subtotal: $121.00
CATEGORY ONE ITEM F2
HON H682 Brigade 600 Series Lateral File 36W 1 $492.36 $492.36
2-Drawer
.L Standard Random Key Lock
$(P1) P1 Paint Opts
.Q Light Gray
Subtotal: $492.36
CATEGORY ONE ITEM T5
ACB 1280F Activity Table, Round, 48", Flat Edge 1 $247.00 $247.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $247.00
CATEGORY ONE ITEM T6
ACB 1260F Activity Table, Round, 60", Flat Edge 1 $278.00 $278.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $278.00
CATEGORY TWO ITEM C1
AB10272023 EXTENSION PRICING VALID THROUGH 3.14.2025.sp4 Page 3 of 8 11/2/2023
MFGR Part Number Description Qty Sell Ext Sell
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $299.00 $299.00
.Y0 Simple Synchro-Tilt Control
.N Armless
.H Hard Caster
$(1) Gr 1 UPH
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $299.00
CATEGORY TWO ITEM C2
ACB D10D Discover, 4L Chair, 12", C/D Shell 1 $42.00 $42.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $42.00
CATEGORY TWO ITEM C2A
ACB D10C Discover, 4L Chair, 14", C/D Shell 1 $42.00 $42.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $42.00
CATEGORY TWO ITEM C2B
ACB D10B Discover, 4L Chair, 16", A/B Shell 1 $53.00 $53.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $53.00
CATEGORY TWO ITEM C2C
AB10272023 EXTENSION PRICING VALID THROUGH 3.14.2025.sp4 Page 4 of 8 11/2/2023
MFGR Part Number Description Qty Sell Ext Sell
ACB D10A Discover, 4L Chair, 18", A/B Shell 1 $53.00 $53.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $53.00
CATEGORY TWO ITEM C6
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $338.00 $338.00
.Y0 Simple Synchro-Tilt Control
.A Height and Width Adj. Arm
.H Hard Caster
$(1) Gr 1 UPH
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $338.00
CATEGORY TWO ITEM D1
HON H38291R 38000 30D x 66W - 2R w/Lock Single Ped 1 $971.00 $971.00
Desk
$(L1STD) Grd L1 Standard Laminates
~ Undecided LAMINATE Option
$(P1) P1 Paint Opts
~ Undecided PAINT Option
Subtotal: $971.00
CATEGORY TWO ITEM D2
ACB D85XS D800, 18", A+ Shell, BR, Solid Plastic 1 $295.50 $295.50
X None
5 Chrome
M Navy Indigo
D Sugar Maple (Solid Plastic)
Subtotal: $295.50
AB10272023 EXTENSION PRICING VALID THROUGH 3.14.2025.sp4 Page 5 of 8 11/2/2023
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY TWO ITEM D3
ACB DA0DS Disc Open Front, REC1824, Solid Plastic 1 $117.00 $117.00
F Felt
5 Chrome
M Navy Indigo
D Sugar Maple (Solid Plastic)
Subtotal: $117.00
CATEGORY TWO ITEM F2
HON H682 Brigade 600 Series Lateral File 36W 1 $472.00 $472.00
2-Drawer
.L Standard Random Key Lock
$(P1) P1 Paint Opts
.Q Light Gray
Subtotal: $472.00
CATEGORY TWO ITEM T3
ACB 1230F Activity Table, Rectangle, 30x60, Flat Edge 1 $224.00 $224.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $224.00
CATEGORY TWO ITEM T4
ACB 1250F Activity Table, Rectangle, 30x72, Flat Edge 1 $256.00 $256.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $256.00
CATEGORY TWO ITEM T6
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MFGR Part Number Description Qty Sell Ext Sell
ACB 1260F Activity Table, Round, 60", Flat Edge 1 $261.00 $261.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $261.00
CATEGORY TWO ITEM T7
ACB 1275F Activity Table, Kidney, 48x72, Flat Edge 1 $440.00 $440.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $440.00
WAREHOUSE PART NUMBER F00113
HON H514 510 Series Vertical File 4 Drawer Letter 55 $394.24 $21,683.20
w/Lock
.P Standard Random Key Lock
$(P1) P1 Paint Opts
.Q Light Gray
Subtotal: $21,683.20
Total including Delivery and Installation: $28,547.86
Sales Tax, if applicable, will be added to your invoice.
Approved By: _____________________________________________ Date:_______________
Name
_____________________________________________ PO:________________
Title
AB10272023 EXTENSION PRICING VALID THROUGH 3.14.2025.sp4 Page 7 of 8 11/2/2023
MFGR Part Number Description Qty Sell Ext Sell
Ø Prices of items with fabric may change if different fabrics are selected. If no fabric is selected, the price is based on the standard fabric for that item, usually
grade II or III.
Ø Furniture is made to order and is not returnable.
Ø Drawings must be checked by customer for accuracy of dimensions, location of doors, windows, built-ins, power and data receptacles.
Ø Quote number must be referenced on purchase order.
Ø Manufacturer warranties apply.
Ø Order changes must be in writing.
Ø All designs, plans, layouts, drawings and specifications are the property of EMEI and may not be used, reproduced or distributed, in whole or part, without
prior written consent.
Ø All dimensions in this quote are nominal.
Ø We are pleased to provide these drawings and quotes in response to your request. The documents are provided to you without charge by Ernie Morris
Enterprises, Inc. (EMEI) for marketing purposes only. They identify and depict office furniture products that could become freestanding, non-structural
elements to be placed within the end users building. These documents are not intended to contain any specification, plan or depiction by EMEI of, or
otherwise reflect any opinion, direction or proposal by EMEI with respect to any non-structural elements of the end user's building. To the extent the
documents contain any depiction of any structural or non-structural elements of the end user's building; they are for reference purposes only.
AB10272023 EXTENSION PRICING VALID THROUGH 3.14.2025.sp4 Page 8 of 8 11/2/2023