Agenda Item
iv. E-SPLOST VI Project: RFQu No. 24-752-010 Idlewood Elementary School and Murphey Candler Elementary School HVAC Replacement and Renovations Project Award Approval (Balfour Beatty Construction, LLC-Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu No. 24-752-010 for construction management services for the Idlewood Elementary School and Murphey Candler Elementary School to Balfour Beatty Construction, LLC the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it requested that the Board of Education approve a not-to-exceed amount of $100,000.00, for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:
Early Release Package will be presented in Spring 2024
Final Guaranteed Maximum Price (GMP) will be presented in Summer 2024.
Additional sub packages may be presented to the Board of Education for approval as needed.
Why: To approve the award of the construction management contract for Idlewood Elementary School and Murphey Candler Elementary School project in accordance with the District’s voter-approved E-SPLOST VI program.
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on October 5, 2023 and notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor list and 225 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Fifteen (15) people attended the mandatory pre-proposal meeting on October 19, 2023, representing eight (8) construction managers. Five (5) statements of qualifications were received on November 9, 2023, for Idlewood Elementary School and Murphey Candler Elementary School HVAC Systems Replacement and Renovations project. All five (5) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Balfour Beatty Construction, LLC will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Balfour Beatty Construction, LLC is located at 300 Galleria Parkway Southeast, Suite 2050, Atlanta, Georgia 30339.
Financial impact: The total amount of $100,000 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Idlewood Elementary School and Murphey Candler Elementary School HVAC Systems Replacement and Renovations Project will be allocated from cost codes (SP6CIP.23336.GENCONTR.1059 and SP6CIP.24736.GENCONTR.4052) under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum by DeKalb voters, the
Board approved an initial E-SPLOST VI list of projects on February 1, 2023, that included HVAC Systems
Replacement and Renovations at Idlewood Elementary School and Murphey Candler Elementary School.
A formal Request for Qualifications was issued on October 5, 2023, for the HVAC Systems Replacement
and Renovations at Idlewood Elementary School and Murphey Candler Elementary School Project.
Qualifications were received from five (5) firms. All five (5) firms were deemed responsive. This
recommendation is based on the review and evaluation of the responsive submittals.
This request is to authorize DCSD to contract with Balfour Beatty Construction, LLC to provide CM at Risk
services for the HVAC Systems Replacement and Renovations at Idlewood Elementary School and
Murphey Candler Elementary School project.