Agenda Item
vii. Modification to a Previously Approved (October) Board Agenda Item and Budget Reallocation for the Modular Classroom Installation at Redan Middle School (Not to exceed $1,631,221.84)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve a modification to the October Agenda Item, “Modular Classroom Building Lease Approval for Redan Middle School (Mobile Modular Management Corporation in a not to exceed amount of $677,177.76)” to incorporate the total dollar amount for the lease of the portable classroom units in the amount of $433,080 for 12 months.
Also, it is requested that the Board of Education approve a Change Order in the amount of $141,662.24 that is necessary due to the extended installation height of the portable classroom units. The location of the classroom units is such that a portion of the units are mounted on higher than normal supports due to the natural grade of the area. The total additional cost of $141,662.24 is composed of $92,462.24 for additional installation materials and labor, and $49,200 for additional monthly lease costs for the additional ramp length needed for the increased height.
The total amount of the October Agenda Item will be modified to include an increased cost of $769,640 to install and remove the mobile classroom units and the above cost to lease the units for 12 months, $433,080, for a total cost to Mobile Modular of $1,202,720.
Additionally, it is requested that the Board approve a budget reallocation from Program Contingency to the necessary project cost code (SP5FACCON.32235.PRECONST) in the amount of $1,631,221.84. The reallocation will allow funds to be placed in the ESPLOST project budget to pay Mobile Modular for the installation and removal of the portable classroom units and the monthly lease payments. The reallocation will also allow funds to be available to pay the District’s electrical, plumbing, carpentry, IT and moving vendors, which are typical and necessary for the complete installation of the portable classroom units.
Why: To approve the modification of the October 2023 Agenda Item to include a total amount for the month-to-month lease of the portable classroom units, approve a change order for $141,662.24 due to the extended installation height of the portable classroom units, and approve a budget reallocation from Program Contingency to the necessary project cost code (SP5FACCON.32235.PRECONST).
Details: The proposed modular buildings are to accommodate temporary classroom needs at Redan Middle School during the E-SPLOST V Major Building System Replacement project. It is anticipated that the portable classroom units will need to be on-site for approximately 12 months. The reallocated funds will cover the expenses for installing and removing the units, monthly lease payments, and payments to the District’s electrical, plumbing, carpentry, IT, and moving vendors, which are typical and necessary for the complete installation of the portable classroom units.
Modular Classroom Installation at Redan Middle School ($1,631,221.84)
Redan MS
Mobile Modular Costs
October BAI
This BAI
Delivery and Installation Fee
$489,589.84
$576,800.00
**
Cleaning and Removal Fee
$187,587.92
$192,840.00
**
Total One-Time Costs (*this amount previously approved)
$677,177.76
*
$769,640.00
Total Lease Payments for 12 Months
$383,880.00
$433,080.00
**
Total Budget for Mobile Modular
$1,061,057.76
$1,202,720.00
**These costs increased due to extended installation height.
Other Vendor Costs
Electrical Contractor Budget
$0.00
$98,468.32
Plumbing Contractor Budget
$0.00
$96,500.00
DCSD Technology Vendor Budget
$0.00
$44,158.52
Sidewalks and Concrete Pads Budget
$0.00
$124,375.00
Moving Services Vendor Budget
$0.00
$65,000.00
$428,501.84
Budget Reallocation from Program Contingency:
$1,631,221.84
***
***Budget Reallocation amount reduced due to reduced cost to install sprinklers for these units.
Financial impact: The total budget reallocation of $1,631,221.84 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON.32235.PRECONST) under the voter-approved E-SPLOST V program for the Redan Middle School Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1475
Mr. Richard Boyd, Director of Design and Construction, Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
Mobile Modular Management Corporation submitted a quotation for the lease and
installation of (2) 8-classroom modular buildings to accommodate temporary classroom
needs in support of the E-SPLOST V construction project at Fairington Elementary
School.
At its business meeting on Monday, October 16, 2023, the DeKalb Board of Education
approved the installation of the units at Fairington Elementary School. However, the
Board Agenda Item did not include the sum of the monthly lease payments in the total
amount approved nor did it include a necessary budget reallocation from Program
Contingency to fund the installation of the portable classroom units.
This agenda item seeks Board of Education approval of the modification to the October
2023 Agenda Item to include a total amount for the month-to-month lease of the portable
classroom units, approval of a change order due to the extended installation height of the
portable classroom units, and approval of a budget reallocation from Program
Contingency to the E-SPLOST V construction project at Fairington Elementary School.