Agenda Item
v. Tree Cutting and Trimming Services, ITB No. 21752-010 Renewal Approval – Year 3 of 4 (Casey Tree Experts, Richmond Tree Experts and Total Outdoor, LLC for an additional year (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of ITB 21-752-010 for tree cutting and trimming services district-wide to Casey Tree Experts, Richmond Tree Experts, and Total Outdoor, LLC for an additional year, March 1, 2024 - February 28, 2025, in the amount not to exceed $1,500,000.
Why: This request is a contract renewal for Casey Tree Experts, Richmond Tree Experts, and Total Outdoor, LLC, to provide tree-cutting and trimming services at various locations throughout the district on an as-needed basis in a timely and cost-effective manner. This request extends the agreement for another year through February 28, 2025.
Details: On January 11, 2021, the Board of Education approved Casey Tree Experts, Richmond Tree Experts, Inc., and Total Outdoor, LLC as the most responsive and responsible offeror for tree cutting and trimming services. The request extends the agreement for Casey Tree Experts, Richmond Tree Experts, and Total Outdoor, LLC for an additional year, March 1, 2024 - February 28, 2025.
This recommendation is the third year of the four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Deferred Maintenance, (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on January 11, 2021, the Board of Education approved the award of ITB
21-752-010 to Casey Tree Experts, Richmond Tree Experts, Inc and Total Outdoor, LLC as the most
responsive and responsible bidders to provide district wide tree cutting and trimming services on
an as needed basis, for an initial one-year with four (4) one-year options to renew subject to
Board approval on a year-to-year basis.
At its business meeting on Monday, February 14, 2022, the DeKalb Board of Education approved the
first one-year renewal period from March 1, 2022 through February 28, 2023.
At its business meeting on Monday, January 9, 2023, the DeKalb Board of Education approved the
second one-year renewal period from March 1, 2023 through February 29, 2024.
This agenda item seeks the Board of Education approval for the third of four one-year (1-year) contract
renewal options for Casey Tree Experts, Richmond Tree Experts and Total Outdoor, LLC.