Agenda Item
i. Extension (Renewal) Single Source for Administration Software and Support for $95,911 with Additional Cost for Cloud Migration Services in the amount of $21,402 (Renewal Year 3) to Cybersoft Technologies, Inc. for SY 24-25 (Total not to exceed $124,813)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of Single Source and the purchase of administrative software and support services to Cybersoft Technologies, Inc. in the amount of $95,911 with additional cost for cloud migration services in the amount of $21,402 with the total amount not to exceed $124,813 for SY 24-25. This request extends the agreement with Cybersoft Technologies, Inc. for an additional year from July 1, 2024, through June 30, 2025. This is the third Contract Renewal option after single source approval for SY21-22.
Why: The extension renewal of Single Source to Cybersoft Technologies, Inc. will enhance DeKalb County School Nutrition Services (SNS) meal service accountability, nutritional analysis, real-time monitoring, and the benchmarking amount of $95,911 for SY24-25.
Additional Cost: Cloud Migration and Cloud support services for $21,402 is requested for SY24-25. This addition will eliminate the need for the SNS’s hardware server. Cybersoft Technologies, Inc. will manage all software updates, infrastructure, security, and data backup, which will minimize DCSD IT staff workload. The benefits of cloud hosting are trusted security, ensuring business continuity, low maintenance, great access, and faster communication. Total to Cybersoft Technologies, Inc. in the amount not to exceed $124,813.
School Nutrition Managers and Central Office personnel are provided with an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to the good level of service provided by Cybersoft Technologies, Inc., School Nutrition Services (SNS) requests to extend Single Source for an additional year with added cloud migration services and the same terms and conditions as the current term contract from July 1, 2023,, through June 30, 2024. This is the third Contract Renewal option after Single Source approval for SY21-22.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1475
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 1/3/2024
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CONTACT
PRODUCER
NAME: Courtney Rodrick
Arthur J. Gallagher Risk Management Services, LLC PHONE FAX
1900 West Loop South (A/C, No, Ext): 281-320-2010 (A/C, No): 281-320-0098
E-MAIL
Suite 1600 ADDRESS: Courtney_Rodrick@ajg.com
Houston TX 77027 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Hartford Lloyd's Insurance Company 38253
INSURED INSURER B : Travelers Casualty and Surety Co of America 31194
Cybersoft Technologies Inc
INSURER C : ACE American Insurance Company 22667
4422 Cypress Creek Pkwy Ste 400
Houston TX 77068-3417 INSURER D : Hartford Accident and Indemnity Company 22357
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1800189452 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y 61SBABR8399 6/21/2023 6/21/2024 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000
OTHER: $
A Y Y COMBINED SINGLE LIMIT $ 2,000,000
AUTOMOBILE LIABILITY 61SBABR8399 6/21/2023 6/21/2024 (Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
NON-OWNED
X HIRED
AUTOS ONLY
X AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
A UMBRELLA LIAB X OCCUR Y Y 61SBABR8399 6/21/2023 6/21/2024 EACH OCCURRENCE $ 3,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 3,000,000
X RETENTION $ $
DED 10,000
PER OTH-
D WORKERS COMPENSATION Y 61WBCAS9231 5/8/2023 5/8/2024 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
B Crime - Fidelity Bond Y Y 106409189 5/8/2023 5/8/2026 3rd Party Crime 1,000,000
C Technology E&O incl Cyber Y Y F14937961005 9/7/2023 9/7/2024 Professional PerClaim 5,000,000
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Dekalb County School District
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Stone Mountain, GA 30083
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