Agenda Item
iii. RFP 24-551 Painting Services Contract Award Approval (Not to exceed $2,500,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the Board of Education approve the award of RFP 24-551 Painting Services to the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, not to exceed the collective amount of $2,500,000.
Why: To approve the services contract award for Painting Services required for the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Painting services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Painting Contractor Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/ solicitations/.
Painting contractors provide Painting services on an as needed basis for the Facilities/Maintenance Department and the SPLOST Program. Every year these expenditures exceed $100,000. In an effort to provide the best possible price for these services over the course of a year from multiple vendors, a painting contractor bid was formally solicited. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on July 27, 2023. Four (4) bids for painting services were received on August 29, 2023. Based on the review and evaluation of the bids received, the following contractors will be responsible for providing painting contractor services as outlined in the Request for Proposal document to A & D Painting, Inc., Intercontinental Commercial Services Inc., Ideas Painting LLC, and Brad Construction Company II, LLC .
Financial impact: It is anticipated that the cost for these services may exceed $2,500,000 within a fiscal year and will be allocated from various General Funds and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, 678.676.1478
Status: Approved by General Counsel
October 2, 2023
RE: Sourcing Efforts Letter – RFP 24-551 Painting Services
On behalf of Mr. Byron Schueneman, CFO, because the procurement process is constantly evolving and
improving, the Procurement Department has developed a new customer service feature. The
Procurement Department is now providing a summary of sourcing efforts to the internal client for RFP 24-
551 Painting Services.
The Purchasing Department’s efforts include the following:
1) RFP 24-551 was posted to the DCSD IonWave website on July 27, 2023.
2) RFP 24-551 was posted to the Georgia Procurement Registry on July 27, 2023.
3) RFP 24-551 was advertised in the Champion Newspaper on July 27, 2023, and August 3, 2023.
4) Electronic notification sent to 77 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 807 vendors from the Georgia Procurement Registry Vendor Bid
List.
6) Electronic notification sent to 208 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Four (4) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at (678) 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\sma
c: Mr. Bobby Moncrief
Weyman F. Christopher
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org