Agenda Item
iii. RFP 24-551 Painting Services Contract Award Approval (Not to exceed $2,500,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the Board of Education approve the award of RFP 24-551 Painting Services to the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, not to exceed the collective amount of $2,500,000.
Why: To approve the services contract award for Painting Services required for the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Painting services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Painting Contractor Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/ solicitations/.
Painting contractors provide Painting services on an as needed basis for the Facilities/Maintenance Department and the SPLOST Program. Every year these expenditures exceed $100,000. In an effort to provide the best possible price for these services over the course of a year from multiple vendors, a painting contractor bid was formally solicited. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on July 27, 2023. Four (4) bids for painting services were received on August 29, 2023. Based on the review and evaluation of the bids received, the following contractors will be responsible for providing painting contractor services as outlined in the Request for Proposal document to A & D Painting, Inc., Intercontinental Commercial Services Inc., Ideas Painting LLC, and Brad Construction Company II, LLC .
Financial impact: It is anticipated that the cost for these services may exceed $2,500,000 within a fiscal year and will be allocated from various General Funds and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, 678.676.1478
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
The solicitation RFP 24-551 for Painting Services was posted on July 27, 2023. Four (4) bids for
painting services were received on August 29, 2023. Based on the review and evaluation of the
bids received, the bid was awarded to four (4) Painting contractors who met all the requirements
outlined in the Request for Proposal documents.
This approval establishes a qualified pool of contractors that will provide painting services
throughout the District on an as-needed basis for both the Facilities Maintenance Department
and the District’s E-SPLOST Capital Improvement Program.