Agenda Item
iii. RFP 24-551 Painting Services Contract Award Approval (Not to exceed $2,500,000)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the Board of Education approve the award of RFP 24-551 Painting Services to the most responsive, responsible bidders in accordance with the Request for Proposal documents and contract obligations identified therein, not to exceed the collective amount of $2,500,000.
Why: To approve the services contract award for Painting Services required for the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Painting services throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for Painting Contractor Services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/ solicitations/.
Painting contractors provide Painting services on an as needed basis for the Facilities/Maintenance Department and the SPLOST Program. Every year these expenditures exceed $100,000. In an effort to provide the best possible price for these services over the course of a year from multiple vendors, a painting contractor bid was formally solicited. This contract can be renewed annually for up to four (4) years through 2029.
The RFP was issued on July 27, 2023. Four (4) bids for painting services were received on August 29, 2023. Based on the review and evaluation of the bids received, the following contractors will be responsible for providing painting contractor services as outlined in the Request for Proposal document to A & D Painting, Inc., Intercontinental Commercial Services Inc., Ideas Painting LLC, and Brad Construction Company II, LLC .
Financial impact: It is anticipated that the cost for these services may exceed $2,500,000 within a fiscal year and will be allocated from various General Funds and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, 678.676.1478
Status: Approved by General Counsel
Painting Services
Final Evaluation Form - RFP No. 24-551
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
QUALITY AND COMPLETENESS OF PROPOSAL
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
REFERENCES
Painting Services
RFP 24-551
APPLICANTS POINTS AVAILABLE 45 90 90 15 15 45 300
A&D Painting, Inc. Score 45 90 66 15 15 33 264 1st
Brad Construction Company II, LLC Score 39 60 54 15 15 20 203 4th
Ideas Painting LLC Score 42 72 66 11 15 8 214 3rd
Intercontinental Commercial Services
Inc. Score 36 60 54 10 15 45 220 2nd