1701 MOUNTAIN INDUSTRIAL BOULEVARD, STONE MOUNTAIN, GA 30083
https://dekalbschoolsga.ionwave.net/Login.aspx
INVITATION TO BID
BID NO. 24-548 DATE: 04-20-2023
FOR: ASPHALT, PAVING, STRIPING & OVERLAY
ALL PRICES TO BE F.O.B. DESTINATION WITH FREIGHT PREPAID TO:
Various DeKalb County School District Locations
BID RESPONSES MUST BE RECEIVED VIA IONWAVE:
VIRTUAL SESSION: 10:00 AM, Wednesday, May 3, 2023
BID SUBMISSION DEADLINE TIME 2:00 PM, Tuesday, May 23, 2023
VIRTUAL PUBLIC BID OPENING 3:00 PM, Tuesday, May 23, 2023
BIDS TO BE OPENED VIRTUALLY: Beginning 3:00 PM, Tuesday, May 23, 2023
Via Microsoft Teams
DeKalb County School District – Vendor Services
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083-1027
BIDS RECEIVED AFTER THE DEADLINE SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED
DeKalb County School District Bid Contact Person:
Carla Smith, Vendor Services Executive Director
(678) 676- 0120 and/or email at solicitationquestions@dekalbschoolsga.org
_______________________________________________________________________________________
THE PERSON SIGNING THIS BID MUST BE LEGALLY AUTHORIZED TO BIND THE COMPANY.
COMPANY NAME ______________________________________________ _________________________________________________________
PRINT CERTIFYING COMPANY OFFICIAL’S NAME
ADDRESS ____________________________________________________
_________________________________________________________
_____________________________________________________________ CERTIFYING COMPANY OFFICIAL’S SIGNATURE
_____________________________________________________________ _________________________________________________________
TITLE OF CERTIFYING COMPANY OFFICIAL
_____________________________________________________________
AREA CODE, TELEPHONE NO., AND EXTENSION _____ _____ - _____ _____ ____ ____ ____ ____ ____
COMPANY FEDERAL I.D. NUMBER
_____________________________________________________________
COMPANY FAX NUMBER DATE ____________________________________________________
COMPANY OFFICIAL’S E-MAIL ADDRESS__________________________ COMPANY WEB PAGE URL________________________________
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 2
DeKalb County School District (“DCSD”) extends this offer to submit a bid for the possible purchase or lease of
goods and/or services conforming to the following designated specifications, terms, and conditions. This solicitation
will require DCSD Board of Education approval.
Bid submittals to this solicitation will be received electronically on the DeKalb County School District website
at https://dekalbschoolsga.ionwave.net/Login.aspx .
All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net/Login.aspx .
Time is of the Essence
Award criteria includes the most accommodating delivery dates as determined by DCSD. Specify your earliest
__________ and latest __________ delivery or service commencement delivery dates after receipt of the purchase
order.
Virtual Session
The DeKalb County School District Vendor Services department is hosting a virtual session on how to register and
submit an electronic bid via IonWave. The virtual session will be held through Microsoft Teams on Wednesday,
May 3, 2023, at 11:00AM EST. Those who would like to attend the virtual session, please register no later than
Tuesday, May 2, 2023, by 4:00PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org. Please
enter “VIRTUAL SESSION – ITB 24-548, Asphalt, Paving, Striping & Overlay” in the subject line of your email. An
invitation will be sent to those participants no later than Wednesday, May 3, 2023 by 10:00AM EST. Attendance is
not mandatory.
Virtual Public Bid Opening
The public bid opening will be held virtually through Microsoft Teams on Tuesday, May 23, 2023 at 3:00PM EST.
Those who would like to attend the acknowledgement, please register no later than Monday, May 22, 2023 by
4:00PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org . Please enter “Public Bid
Opening – Bid No. 24-548, “Asphalt, Paving, Striping & Overlay” in the subject line of your email. An invitation
will be sent to those participants no later than Tuesday, May 23, 2023 by 10:00AM EST.
Bid Prices
Upload this documentation under the Response Attachment tab via IonWave titled “BID PRICES”
I hereby certify that the cost(s) included in this bid are accurate and binding for ninety (90) days from the Invitation to
Bid opening date. If an award is not made within ninety (90) days, it shall be incumbent upon the bidder to notify
DCSD in writing if it does not want its bid submittal considered further. Failure to notify the DCSD shall mean that the
bid submitted remains valid until award, even if beyond ninety (90) days.
I further certify that the proposed cost(s) are accurate and reflect any applicable discounts and that the company
which I represent shall deliver the goods and/or services for this amount. I also agree that no extra cost or payments
to any entity, including bidder, will be allowed for any miscalculation, deficiency or difference later discovered.
Bidder must sign below acknowledging the above statement.
Signature of Engaging Official: ______________________________________________ Date: _____________
(Company Name / Certifying Official Signature)
Price Provision
This is a term contract from August 1, 2023, through June 30, 2024, with a price escalation/de-escalation provision
at renewal/extension time. Bid prices will be firm from August 1, 2023, through June 30, 2024.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 3
Actual price(s) bid must be based on current manufacturer's price to the bidder plus bidder mark-up and consistent
with market indices. Price changes (up or down) by the supplier will be allowed only at the renewal anniversary
and shall be based on the percentage change of the manufacturer’s cost to the supplier. Only one (1) price change
will be allowed during any 12-month period and at the renewal anniversary, commencing with July 1, 2024 (the
renewal date), on any individual product or service included in this bid.
The bidder must supply the Purchasing Department of the DCSD with written proof from the manufacturer when and
if price changes occur. The written notification from the manufacturer (for DCSD) shall specify actual dollar changes
or shall specify the price changes as a percentage.
The bidder shall provide the Purchasing Department of the DCSD a minimum of thirty (30) day notice before price
changes take effect.
DCSD is not obligated to accept price escalations/de-escalations and reserves the right to negotiate with the next
lowest bidder.
Renewal Options
DCSD reserves the right to extend this bid contract prior to the bid contract end date of June 30, 2024 for up to four
(4) years through June 30, 2028.
Compliance with Specifications
Bidder must indicate below whether or not this bid is in complete compliance with the stated specifications. If there
are any deviations from the specifications, the bidder must indicate in writing what the deviations are and must submit
with the bid a complete descriptive literature on the actual items bid. Attach and label additional sheets if necessary.
___ Bid is in complete compliance with bid specifications.
___ Bid deviates from stated specifications as follows:
_____________________________________________________________________________________
_____________________________________________________________________________________
Proposed Alternatives/Comparables/Equivalents
If bidding an alternate/comparable/equivalent, specify below the product being bid, and attach fully descriptive
literature. FAILURE TO PROVIDE THIS INFORMATION WITH THE BID RESPONSE WILL CAUSE THIS BID TO
BE NON-RESPONSIVE AND REJECTED. DCSD reserves the right to have an onsite viewing and demonstration
of any alternates. DCSD will determine whether an alternate is acceptable, and the decision of DCSD will be final.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
References
Bidder shall provide a minimum of two (2) client references, which are comparable to DCSD, and for whom the bidder
has fulfilled a project of similar scope and complexity as this Invitation to Bid, Bidder shall include the following
information with the client references: company name, contact person, company address, telephone number, and
email address. Submit references using the form provided on page 28. References must be uploaded via the
Response Attachments tab on IonWave. Upload this documentation under the Response Attachment tab via
IonWave titled “REFERENCES.”
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 4
Brochures, Catalogs, Manuals, Websites, Literature
In addition to the formal response to this bid, all bidders are encouraged to submit brochures, catalogs, manuals,
website materials, industry literature, DVDs and any other marketing and informational media which will support and
enhance their submission value. Upload this documentation under the Response Attachment tab via IonWave
titled “LITERATURE”.
Added Value
Bidders are encouraged to describe in detail all added value or additional services or benefits available and offered
at no cost to DCSD in their bid responses. Upload this documentation under the Response Attachment tab via
IonWave titled “ADDED VALUE.”
Illegal Immigration Reform and Enforcement Act of 2011
Upload this documentation under the Response Attachment tab via IonWave titled “IMMIGRATION
SECURITY DOCUMENTATION.”
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all DeKalb County
School District solicitations for physical performance of services (i.e., public works contracts). The Illegal
Immigration Reform and Enforcement Act of 2011 does not apply to solicitations for items, commodities and
products.
Bidders must complete and/or have their subcontractors complete the following forms:
1) Immigration and Security Certification
2) Bidder E-Verify Affidavit
3) Contractor Affidavit (Contractor Only)
4) Subcontractor Affidavit (Subcontractor Only)
5) Sub-Subcontractor Affidavit (Sub-Subcontractor Only)
The Immigration and Security Certification, the Bidder E-Verify Affidavit, the Contractor Affidavit, the Subcontractor
Affidavit and the Sub-Subcontractor Affidavit are found on pages 26-31 of this solicitation document. The Immigration
and Security Certification, the Bidder E-Verify Affidavit, the Contractor Affidavit, Subcontractor Affidavit and the Sub-
Subcontractor Affidavit must be completed, notarized and submitted with your bid response.
I acknowledge the Illegal Immigration Reform and Enforcement Act of 2011 requirements for service providers and
confirm by my signature below that the Immigration and Security Certification, the Contractor Affidavit, the
Subcontractor Affidavit and the Sub-Subcontractor Affidavit are each completed, notarized and made a part of this
solicitation response package. I also acknowledge that all items or services furnished to DCSD must comply with
applicable federal and state immigration laws, and regulation.
______Please check here if the Illegal Immigration and Reform Act of 2011 does not apply to your solicitation,
because it is one for items, commodities, or products. If this does not apply to any portion of the solicitation, then the
bidder is not required to complete the Contractor Affidavit, the Subcontractor Affidavit and the Sub-Subcontractor
Affidavit found on pages 29-31. Please be advised that pages 26-29 must still be completed.
Signature of Engaging Official: ________________________________________ Date: _____________
(Company Name / Certifying Official Signature)
Financial Statements/Stability
Bidder shall provide a copy of their company’s annual financial statements for the previous two (2) years – 2021
and 2022. Bidder shall provide a copy of their company’s annual report for the previous two (2) years – 2021
and 2022, if it exists. Upload this documentation under the Response Attachment tab via IonWave titled
“FINANCIAL STATEMENTS.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 5
Business License
Upload this documentation under the Response Attachment tab via IonWave titled “BUSINESS
LICENSE.”
Bidders shall submit with their submission, a copy of their valid company business license. If the bidder is a Georgia
corporation, bidder shall submit a valid county or city business license. If the bidder is not a Georgia corporation,
bidder shall submit a certificate of authority to transact business in the state of Georgia and a copy of their valid
business license issued by their home jurisdiction. If bidder holds a professional certification which is licensed by the
state of Georgia, bidder shall submit a copy of their valid professional license. Any license submitted in response to
this requirement shall be maintained by the bidder for the duration of the contract.
Questions and Inquiries
It is intended that this bid be adequate for any bidder to respond to the DCSD’s requirements. However, should
bidders have questions; all questions shall be submitted electronically via email to
solicitationquestions@dekalbschoolsga.org. Questions submitted to any other mail box, voice mail or e-mail
address will not be considered for response. The deadline for receipt of bidder questions is Tuesday, May 08, 2023
at 12:00 PM. Questions received after the deadline time will not be considered. Questions received by the deadline
time will be answered in writing and posted to the following website no later than Friday, May 12, 2023 at 4:30 PM.
https://dekalbschoolsga.ionwave.net/Login.aspx
Bid Contact
The assigned contact person for this bid is Carla Smith, Vendor Services Executive Director. Carla Smith can
be reached at (678) 676-0120 or by email at solicitationquestions@dekalbschoolsga.org .
Except with the consent of the bid contact person, all bidders, including any persons affiliated with or in any way
related to bidders, are strictly prohibited from contacting DCSD employees or consultants for DCSD on any matter
having to do in any aspect with this bid, other than as provided herein. Any and all contacts with such persons
associated with DCSD shall be in writing, in appropriate circumstances or cases, as directed by the contact person
above. Except as expressly provided in, or permitted by, the bid documents, from the date of issuance of the Invitation
to Bid until final DeKalb County Board of Education approval of contract award, the bidder submitting a bid shall not
initiate any communication or discussion concerning this procurement with any employee, agent, representative, or
member of the DeKalb County Board of Education. Any violation of this restriction may result in the rejection of the
bid response.
Board Member Communication with Prospective Vendors
Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract between
the time a bid is formally released and a recommendation is made by the administration to the Board. If a vendor
violates this prohibition during this timeframe, consideration for the vendor for award shall be invalidated. Board
members shall be notified of possible violations and actions taken.
Merchantability and Quality
Bidder warrants that the goods will be of merchantable quality, free from defects in materials and workmanship, and
will conform to the descriptions and specifications contained in this document and in bidder’s catalogs, product
brochures and other representations, depictions or models of the goods.
Specify your warranty/guarantee beyond that stated above in definite terms. Add additional literature/sheets if
necessary. Provide a clear description of warranty/guaranty service offered, duration of service, and all stipulations
(i.e., service provided on-site, call tag return required, vendor on-site pick-up, parts and labor included parts only,
number of years from purchase date warranty is valid, etc.):
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 6
_______________________________________________________________________________________
_______________________________________________________________________________________
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F.O.B. Destination
All prices are to be F.O.B. Destination with freight prepaid by the bidder. Bid prices must include all charges for
delivery and unloading as directed by the building authorities.
Conformity with Laws and Regulations
All items or services furnished must comply with applicable federal, state, and local laws, codes, and regulations.
Exclusion of Trade Usages
This document contains all the terms, conditions and obligations to which DCSD and the successful bidder have
agreed, and shall not be modified, controlled, explained, supplemented or affected in any way by any usage of trade
not expressly included in this agreement.
Conformity with UCC
Unless the context requires otherwise, all terms used in this document and which are defined in the Uniform
Commercial Code (“UCC”) as adopted by the State of Georgia shall have the same definition set forth in the UCC on
the date of this agreement.
Approval by the DeKalb County Board of Education
Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be
construed to be formed without the advance official approval of the DeKalb County Board of Education.
Cancellation
Awards, contracts, and extensions may be cancelled for convenience by the DeKalb County School District (DCSD)
at any time. Any Cancellation by Owner will be effective three (3) business days after receipt of the written notice
from the Owner to the Service Contractor. In the event of termination of this contract by DCSD, the DCSD will be
responsible only for those items and or services that have been delivered and accepted according to the bid
requirements.
Conditional Bids
Bids that are conditional (e.g., "Prices Subject To Change," “Prices F.O.B. Shipping Point," etc.) will not be
considered. Bids which in any way qualify or vary the terms of these instructions, conditions, and specifications shall
be considered non-responsive and rejected.
No Obligation/No Order(s) Guaranteed/Cost to Bid
The contract will be awarded to the lowest responsive and responsible bidder meeting the specifications within this
Invitation to Bid if the appropriate funds are available and the contract is approved by the DeKalb County Board of
Education. The acquisition of any program, product, or element by bidders to satisfy any requirements of this
Invitation to Bid is the sole responsibility of bidders. There is no guarantee that any bidder will receive an order as a
result of a bid or request for quotation. Any/all costs incurred, including sample submission (if required) by the bidder
in preparation and submission of this bid, including catalog mailing, are the sole responsibility of the bidder. Expenses
incurred by the bidder will not be reimbursed by DCSD or become a reason for placing an order with the bidder.
Bidder must sign below acknowledging the above statement.
Signature of Engaging Official: ______________________________________________ Date: _____________
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 7
(Company Name / Certifying Official Signature)
Bidder Internal Coordination
DCSD will look to the bidder as having “one corporate face” and will expect the bidder to coordinate, bid and deliver
those products and services best able to meet the identified needs of DCSD without DCSD’s involvement in
subcontractor arrangements. The terms and provisions in this bid and any subsequent contract shall bind the bidder.
Nothing contained herein shall create any contractual relationship between any subcontractor and DCSD. The
primary bidder will be responsible for the supervision and conduct of any subcontractors assigned to this project.
Purchase order(s) will be issued to the successful bidder only.
Funding Provisions
No purchase will be made if funding is not approved by the DeKalb County Board of Education.
Fiscal Year Funding Implications
The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain
renewal and extension options. This solicitation, any resulting contract(s), and renewal and extension options are
subject to approval and funding by the DeKalb County Board of Education. This solicitation, any resulting contract(s),
and renewal and extension options shall terminate absolutely without further obligation on the part of DCSD at the
end of the fiscal year following the date of the solicitation and at each June 30 renewal anniversary date thereafter
unless the successful bidder is notified otherwise and agrees in writing to the exercise of renewal and extension
options.
Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption Certificate
will be furnished upon request.
News Release
Any news release or publicity pertaining to any phase of this project must be cleared through the DCSD Executive
Director of Communications.
Non-Discrimination
DCSD does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or
expression, genetic information, national origin, age or disability in any of its employment practices, education
programs, services, or activities.
DCSD supports an open, fair, and impartial free-market DCSD which maximizes competition and seeks to include all
responsible businesses and to provide ample opportunities for business growth and development. Minority
businesses are encouraged and given the opportunity to bid on various projects; however, all responses will be
evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or impede competition, nor to
increase the cost of the work.
Drug-free Workplace
By submission of a response to this bid, the bidder certifies that he/she and his/her employees shall not engage in
the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substances or drugs on
DCSD property during the performance of the contract.
Smoke-free Workplace
By submission of a response to this bid, the bidder certifies that he/she and his/her employees shall not use tobacco
products on DCSD property at any time during the performance of this contract.
Rights Reserved
Award will be made to the lowest responsive and responsible bidder meeting the specifications within appropriated
funds available. DCSD reserves the right to accept or reject any and/or all parts of any bid response(s) submitted,
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 8
to accept the entire bid from a single bidder, to accept portions of bids from multiple bidders, and/or to reject all bids
submitted. This right is reserved to award items on this bid by any logical group combination or by individual item,
whichever is in the best interest of DCSD. DCSD reserves the right to waive any technicalities or minor irregularities
in responses received. The decision of DCSD shall be final.
Addenda
It is the responsibility of bidders to frequently check for any addenda posted on the DCSD website - Purchasing
Bulletin Board at the web address below. All posted addenda must be printed, signed by the Certifying Company
Official, and included with the bidder’s bid submission. Failure on the part of bidder's to make themselves aware of,
and to comply with, all addenda requirements will not relieve them of this obligation. Click on the following link to the
Purchasing Bulletin Board.
https://dekalbschoolsga.ionwave.net/Login.aspx
Suspension and Debarment
Upload this documentation under the Response Attachment tab via IonWave titled “SUSPENSION &
DEBARMENT.”
By submitting this bid, the bidder certifies that the bidding company and/or its principals have not been suspended,
excluded, disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction by any federal or state department or agency and that the bidder complies with all
applicable orders, rules and regulations related thereto.
Further, by submitting this bid, the bidder certifies that all lower tier participating individuals and/or company(ies) and
all respective principals of lower tier participants have not been suspended, excluded, disqualified, debarred,
proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction by any federal
or state department or agency and that the bidder complies with all applicable orders, rules and regulations related
thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as bid
submissions are evaluated and any transaction is entered into. If it is later determined that the prospective bidder
has knowingly rendered an erroneous certification, DCSD may pursue all available remedies including, but not limited
to, suspension and/or debarment.
The bidder shall provide immediate written notice to the Purchasing Department of DCSD if at any time the
prospective bidder learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
The bidder agrees by submitting this form that, should the proposed transaction be entered into, the prospective
bidder shall not knowingly enter into any lower tier transaction with a person or entity that is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this transaction.
By signing and submitting this form, the bidder is providing the certification set out above.
Signature of Engaging Official: ______________________________________________ Date: _____________
(Company Name / Certifying Official Signature)
Further, the Purchasing Department of DCSD will check the SAMS website at https://www.sam.gov/SAM/ to
determine if the bidder is listed.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 9
Bidder Performance
The successful bidder is required to perform and fulfill all the undertakings, covenants, terms, conditions, and
agreements of this Invitation to Bid. Specifications contained herein and in the successful response will become
contractual obligations, if an award ensues. Failure of the bidder to fully perform these obligations may result in
cancellation of the award and contract.
Bidder Failure
In the event that a product, property, or service to be furnished by the successful bidder should for any reason fail to
conform to the specifications contained herein, DCSD reserves the right to reject the product, property, or service
and may terminate the contract for default.
Failure of the successful bidder to perform on delivery of goods or services as specified may also result in the removal
of that bidder from doing business with DCSD for a period of not less than one (1) year.
Georgia Open Records Act
All bids proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records Act
which permits any citizen of this state to inspect and/or copy any documents prepared and maintained or received in
the course of the operation of a public office or agency.
Non-Collusion
Bidders shall fully certify that they, as an individual or as an engaging official of a formal business entity, have not
entered into any agreement, participated in collusion, or otherwise taken any action in restraint of free and competitive
responses to this bid. Further, bidders guarantee that their response are not made in conjunction with or on behalf
of another party and that they have not been directly or indirectly induced in any manner or taken any action to result
in a restriction of trade or in an unfair advantage.
Bidder must sign below acknowledging the above statement.
Signature of Company Representative: _______________________________________ Date: _____________
(Company Name/Certifying Official Signature)
Conflict of Interest
Bidder shall use its best efforts to disclose with their proposal the name of any officer, director, or agent who also is
a DCSD employee, agent, representative, contractor, immediate family member (spouse, child, sibling, or parent or
the spouse of a child, sibling or parent) or DeKalb County Board of Education member. Bidders shall also disclose
the name of any DCSD employee, agent, representative, contractor, immediate family member or board member
who owns, directly or indirectly, an interest in five percent or more in the Bidder’s company or any of its branches.
In the event the Bidder was aware of a conflict of interest prior to the award of the contract and did not disclose the
conflict DCSD may, at its discretion, terminate the contract for default. The Bidder further agrees that, if after
award, a conflict of interest is discovered, an immediate and full disclosure in writing must be made to the DCSD
Purchasing Department which must include a description of the action which the Bidder has taken or proposes to
take to avoid or mitigate such conflicts. If a conflict of interest is determined to exist, DCSD may, at its discretion,
cancel the contract. Bidders shall certify that their response to this Bid is impartial, at arms-length, and free of any
conflict of interest at this time, unfair advantage, or personal benefit to any DCSD official.
Bidder must sign below acknowledging the above statement.
Signature of Company Representative: _______________________________________ Date: _____________
(Company Name/Certifying Official Signature)
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 10
Applicable Laws
This bid is subject to the laws of the State of Georgia. Bidder shall comply with all federal, state and local laws and
applicable regulations and shall be in possession of all licenses and permits necessary for the delivery of products
or services described herein.
PERMITS AND APPLICABLE LAWS
Bidders shall at their own expense obtain all required local, state, and federal laws, permits, certifications, and
licenses and shall comply with the most stringent provisions of local, state, and federal laws, ordinances, rules, and
regulations necessary to the full execution of the requirements stated herein. Bidders shall maintain all such permits,
licenses, certifications, and compliances in a current status throughout the course of the contract. Bidders shall submit
copies of permits, licenses, and certifications evidencing proof of the aforementioned immediately upon request of
DCSD. Bidders shall be in compliance with registration with the Georgia Secretary of State’s office as applicable.
2 CFR 200.322(a)
§ 200.322 Domestic preferences for procurements.
(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent
practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods
products, or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, or other manufactured products).
Entirety of Agreement/Additional Terms
In the event an award is made to a bidder, this bid document represents the entire agreement between DCSD and
the successful bidder. DCSD shall not be bound to additional terms and conditions and/or extraneous language
added to this document by bidders/proponents.
Payment Options
Payment will be made by electronic transactions or paper check. Electronic payments in the form of ACH (Paymode)
or issued loadable credit cards (e-Payables) are the DCSD preferred methods of payment. Bidders will be issued
paper checks only under special circumstances.
Assignment of Award
Solicitation awards may not be assigned to another party without the expressed written permission of DCSD.
Ownership Rights
DCSD shall retain ownership rights to the contents of all documents, supporting literature and data submitted by
bidders in relation to this bid.
Infringement
Bidders shall fully indemnify Indemnitees against any claims of infringement or any patent, copyright, trade secret,
trademark, or other intellectual property rights related to the bidder’s response to this bid or upon contract award.
Bidder’s obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination of bidder’s
agreed-upon contract.
Confidentiality and Non-Disclosure
Information made available to bidders by DCSD shall be used only for purposes related to responding to
this bid and shall not be used for any other purpose without the express written permission of DCSD.
Bidders to this bid unequivocally agree to assume responsibility for protecting and safeguarding the
confidentiality of DCSD records that are not public information. Such information may include, but is not limited to,
student and human resource file contents.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 11
Indemnification
1) The successful bidder shall indemnify, defend, and hold harmless the DeKalb County School Board, the DeKalb
County School District, DCSD, and their officials, officers, employees, agents, volunteers, and assigns (all of whom
may collectively be referred to as "Indemnitees" throughout this Bid), from any and all claims, demands, suits,
actions, legal or administrative proceedings, losses, liabilities, costs, interest, and damages of every kind and
description, including any attorneys’ fees and/or litigation and investigative expenses, for bodily injury, personal injury,
(including but not limited to bidder’s employees), or loss or destruction of property (including loss of use, damage or
destruction of DCSD owned property) to the extent that any such claim or suit was caused by, arose out of, or
contributed to, in whole or in part, by reason of any act, omission, professional error, fault, mistake, or negligence
whether active, passive or imputed, of the bidder its employees, agents, representatives, or their employees, agents,
or representatives in connection with or incidental to bidder’s performance of the agreed-upon services regardless of
whether such liability, claim, damage, loss, cost or expense is caused in part by an Indemnitee.
2) The successful bidder shall also indemnify, defend, and hold harmless the Indemnitees from any and all costs,
expenses, claims, demands, rights, liabilities and causes of action inuring to bidder from events over which the
Indemnitees exercise no control, such as Acts of God, strikes or government restrictions.
• Bidder's obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination of
bidder’s agreed-upon services for any reason.
Background Checks
A criminal background check must be performed on all contractors, consultants, subcontractors, volunteers and
vendors (hereinafter jointly referred to as "Individuals") who provide services on DCSD premises, supervise services
on DCSD premises, or has contact with students. These Individuals shall undergo the same criminal background
check, within the last 365 days, as required by DCSD employees. Such background checks will be performed by
DCSD at the expense of the Individual at a cost of $45.00 per individual. Additionally, any charges against the
Individual, may be deemed unacceptable in DCSD’s sole discretion regardless of whether dismissed, expunged,
sealed, removed from the record, treated as a “first offender” or dead docketed. Upon receipt and evaluation of
DCSD’s background check results, DCSD may demand that the Individual have no contact with DCSD students or
parents, or provide services to DCSD premises. Any failure of the contractor to obtain a criminal records background
check through DCSD, as stated herein, may result in termination of any resulting contract between contractor and
DCSD.
Bid Security
As security, the bid must be accompanied by a BID BOND, on the form required by DCSD for an amount not less
than five percent (5%) of the bid if the bid is $100,000 or more (including the base bid plus any possible combination
of alternates that could result in an award of $100,000 or more). A Bid Bond submitted using an AIA document is
unacceptable and shall result in your bid being deemed non-responsive. The attorney-in-fact who executes the Bid
Bond on behalf of the surety shall affix to the Bid Bond a certified and current power of attorney. The surety must be
satisfactory to the Owner and must be licensed to do business in Georgia as approved by the State Insurance
Commissioner’s Office. No other form of bid security will be accepted.
Performance And Payment Bonds
Performance and Payment Bonds from a surety satisfactory to DCSD must be furnished by the bidder awarded the
contract in an amount not less than 100 percent (100%) of the contract price if the contract price is $100,000 or more.
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Rights Of Way And Easements
All rights of way and easements anticipated for the Project, if any, have been obtained.
Certificate of Insurance
Certificate of Insurance and/or ACORD Form is required with solicitation submittal.
Upload this documentation under the Response Attachment tab via IonWave titled “Certificate of Insurance.”
Insurance
The DCSD Risk Management Unit sets insurance and indemnification requirements for each solicitation.
Certificate of Insurance and/or ACORD Form is required with solicitation submittal. Provision of Certificate of
Insurance is a mandatory requirement. Proposals submitted with Certificates of Insurance will be considered
conditionally responsive to the insurance and indemnification requirement. Final award of this bid will be contingent
upon receipt within ten (10) business days of request for insurance documentation complete with the following
requirements and fully acceptable to the DCSD Risk Management Unit. No work will commence and no purchases
will be made without the written statement of approval of insurance coverage from the DCSD Risk Management Unit.
In the event the awarded bidder cannot produce insurance coverage acceptable to the DCSD Risk M anagement Unit
within the time provided, DCSD reserves the right to award this solicitation to the first runner-up.
1) Bidder shall procure and maintain throughout the term of this agreement a policy or policies of insurance providing
coverage as set forth below. The foregoing policies shall be obtained from insurance companies approved to do
business in the State of Georgia and companies acceptable to DCSD. Bidder shall procure the insurance policy or
policies at the bidder’s own expense and shall furnish to DCSD a certificate(s) of insurance containing the following
information:
(a) Name and address of agent/broker;
(b) Name and address of insured;
(c) Name of insurance company, underwriting syndicate, or other insuring entity;
(d) Description of coverage in standard terminology;
(e) Policy period;
(f) Policy number;
(g) Limits of liability;
(h) Name and address of certificate holder;
(i) Acknowledgment to the DCSD of notice requirements of material adverse change;
(j) Signature of authorized agent/broker;
(k) Telephone number of authorized agent/broker; and
(l) Details of policy exclusions applicable to this agreement in comments section of the certificate of insurance.
All certificates evidencing primary and excess layers shall be renewed and kept current and up to date on an
annual basis.
(2) Bidder is required to maintain the following insurance coverage during the term of this
agreement:
(a) Workers Compensation Insurance in the amounts of the statutory limits established by
the General Assembly of the State of Georgia. Bidder shall have the ability to self-insure its required
workers compensation coverage if bidder is an approved self-insurer in the State of Georgia.
(b) Comprehensive General Liability Policy, or equivalent coverage, to include products
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and completed operations liability and contractual liability. The Comprehensive General Liability
Policy shall have dollar limits sufficient to insure that there is no gap in coverage between this policy
and any excess or Commercial Umbrella Policy described below.
(c) Comprehensive Auto Policy to include but not be limited to liability coverage on any
owned, non-owned and hired vehicle used by bidder or bidder’s personnel in the performance of this
agreement. The Comprehensive Automobile Policy shall have dollar limits sufficient to insure that
there is no gap in coverage between this policy and the excess or Commercial Umbrella Policy
required under this agreement.
(d) Commercial Umbrella or Excess Liability Policy, which must provide the same or
broader coverage than those provided for in the above Comprehensive General Liability and Business
Auto Policies. Policy limits for the Commercial Umbrella or Excess Liability Policy shall have an
annual aggregate limit not less than $2,000,000.
(e) Under all coverage and certificates required hereunder, policies shall or be endorsed to include the
following terms and conditions:
(i) All policies and coverage shall be on an “occurrence” not “claims made” basis.
(ii) The foregoing policies shall contain a provision that coverage afforded under the
policies will not be canceled, or not renewed, allowed to lapse for any reason until at
least sixty (60) days prior written notice has been given to DCSD.
(iii) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I of this
RFP) for losses arising out of this agreement.
(iv) A severability of interest or cross liability clause or endorsement applies to commercial general
liability and excess liability policies.
(v) Certificates of Insurance showing such coverage to be in force shall be filed with
DCSD prior to commencement or continuation of any work under this agreement.
(vi) All such coverage shall remain in full force and effect during the term and any
renewal or extension thereof.
(f) Under coverage and certificates required under Sections 2(a), 2(b), (c), and (d) above,
policies shall be endorsed to include the following terms and conditions:
Minimum limits of $1,000,000 per occurrence $2,000,000 in the annual aggregate.
Primary limits of coverage in the amount of $1,000,000 per occurrence must be with insurers
approved to conduct business in the State of Georgia. Excess or umbrella liability insurance may
be placed with any insurer submitted by bidder, including captive or self-insured programs, with the
prior written approval of DCSD.
(ii) Contractual liability coverage, specifically referencing this agreement and its
Indemnity, applies to liability assumed by the named insured.
(iii) Shall include Indemnitees as additional insured.
(iv) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I of this
RFP) for losses arising out of this agreement.
(v) A severability of interest or cross liability clause or endorsement applies to commercial general
liability and excess liability policies.
(vi) Shall be primary and not excess to any other coverage provided by or available to the Indemnitees
(as defined in Part II, Section H of this RFP).
(g) Bidder shall require any and all subbidders performing work under this agreement to carry insurance of
the types and with limits of liability as bidder shall deem appropriate and adequate for the work being
performed. However, the obligations of the bidder to the Indemnitees assumed in Sections of
Indemnification, and Insurance shall not be reduced or diminished by the standards set for the
subbidders. Further, bidder agrees that their obligations to indemnify and insure the Indemnitees shall
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pertain to all losses arising out of the subbidder’s acts or negligence in the same manner and to the
same extent as if committed by the bidder. Bidder shall obtain and make available for inspection by
DCSD, current certificates of insurance evidencing insurance coverage
by such subbidders.
Protest Process
This section describes the mandatory administrative procedure whereby Offerors submitting sealed competitive
bids/proposals (hereinafter referred to as “bidders”) to DCSD for proposals worth $100,000 or more may challenge
the solicitation process, and whereby bidders/Offerors on sealed competitive bids directly related to Vendor
Services for proposals worth $100,000 or more, may challenge contract awards.
1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable procurem ent
procedures subject to the bidder’s compliance with the provisions outlined below. Any such written protest
will be resolved in accordance with these provisions:
a. appropriate identification of the solicitation;
b. a statement of reasons for the protest;
c. supporting exhibits, evidence, or documents to substantiate any claims unless not available
within the filing time (in which case the Offeror must proceed to file the protest during the
filing period identified below but state the expected availability of the material); and
d. the desired remedy.
2. Types of Challenges. Any bidder interested in and capable of responding to a competitive solicitation may
file a protest with respect to the competitive solicitation process including, but not limited to, a challenge to
specifications or any events or facts arising during the solicitation process. Any bidder submitting a timely
bid/proposal in response to a competitive solicitation may file a protest with respect to DCSD’s intended or
actual contract award including, but not limited to, events or facts arising during the evaluation and/or
negotiation process.
3. Form of protest. At a minimum, the written protest must include the following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any claims unless not available
within the filing time (in which case the Offeror must proceed to file the protest during the
filing period identified below but state the expected availability of the material); and
e. the desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial protest as waived with prejudice by the
protesting Offeror.
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4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a company officer
authorized to sign contracts on behalf of the Offeror, and is received by the Vendor Services. The protest may
be sent by any of the following means:
MAIL: Attention: Carla Smith
Executive Director
DeKalb County School District
Vendor Services
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
Email: solicitationquestions@dekalbschoolsga.org
The Offeror must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Solicitation Two (2) business days prior to the closing
Process date and time of the solicitation as identified
on the Invitation to Bid.
Challenge to an Intended or Actual In the event DCSD posts a Notice of Intent to
Contract Award Award (“NOIA”), the protest must be filed
within ten (10) calendar days of the date the
NOIA is posted.
In the event DCSD does not post a NOIA,
the protest must be filed within ten (10)
calendar days of the date the Notice of
Award (“NOA”) is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a waiver with
prejudice of any grounds the bidder may have for protest.
5. Stay of procurement during protest review. When a protest challenging the competitive solicitation
process has been timely filed at least two (2) business days prior to the closing date and time, the solicitation
shall not close until a final decision resolving the protest has been issued, unless the facilities management
department makes a written determination that the closing of the solicitation without delay is necessary to
protect the interests of DCSD.
When a protest challenging an intended contract award has been timely filed, DCSD shall not proceed to
actual contract award unless the Vendor Services Department makes a written determination that the
issuance of a contract or performance of the contract without delay is necessary to protect the interests of
DCSD. If it is determined that it is necessary to proceed with contract performance without delay, the
bidder/Offeror with this contingent contract may proceed with performance and receive payment for work
performed in strict accordance with the terms of the contract. The provisions of this paragraph are not
applicable to a protest pertaining to events or facts arising during the solicitation process.
6. Protest Resolution. The Vendor Services Department shall review and issue a written decision on
the protest within seven (7) business days. This decision shall be deemed final. Available remedies for
sustained protests are as follows:
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• If a protest is sustained prior to the closing date and time of the solicitation, available remedies
may include, but are not limited to, the following: modification of the solicitation document
including, but not limited to, specifications and terms and conditions; extension of the
solicitation closing date and time (as appropriate); and cancellation of the solicitation.
• If a protest of the intended/actual contract award is sustained, available remedies may include
but are not limited to, the following: revision or cancellation of the NOIA/NOA, re-evaluation
and re-award, or re-solicitation with appropriate changes to the new solicitation.
7. Costs. In no event shall a bidder be entitled to recover any costs incurred in connection with the solicitation
or protest process, including, but not limited to, the costs of preparing a bid/proposal, the costs of participating
in the protest process, or any attorney fees.
ALL BIDS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE CHAMPION NEWSPAPER,
(404) 373-7779, POSTED ON THE DCSD WEBSITE AND POSTED IN THE TEAM GEORGIA MARKETPLACE’S
GEORGIA PROCUREMENT REGISTRY. Bidders are solely responsible to review and make themselves aware
of DCSD bids posted on the following website:
https://dekalbschoolsga.ionwave.net/Login.aspx
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SCOPE OF WORK / SPECIFICATIONS
1. PURPOSE
The DeKalb County School District (DCSD) is seeking bids from qualified vendors to provide Asphalt
Paving, Striping & Overlay Services on an as needed basis for Facilities/Maintenance Department and
CIP SPLOST Program. This shall include, but not be limited to, those listed in the scope of work and
specifications. The specification and scope of work listed and described in the body of this Invitation to
Bid (ITB) establishes the minimum requirements for the Paving Contractor. It is the intent of the District
to award this contract to multiple vendors.
2. GENERAL OVERVIEW/SCOPE OF WORK
A. Asphalt Paving- Contractor shall thoroughly clean and remove grass from the pavement prior to
resurfacing, but shall be required to repair broken or loose pavement. Contractor shall then apply the
prime coat and asphaltic surface.
B. Tack Coat & Prime Coat- Materials and method of application shall conform to the requirements as
specified in the Georgia Department of Transportation (GDOT) specifications, latest edition. Rate of
application shall be 0.10 gallons per square yard. Cost for this item shall be included in the price of
the asphaltic surface course. During the distribution of the tack coat and resurfacing operations,
precaution shall be taken to prevent the dragging and spreading of asphaltic material on surrounding
streets, sidewalks, driveways, and curbing. All new base materials shall have a prime coat per GDOT
specifications.
C. Asphaltic Concrete Surface Course- Type S-3, No. 3 hot-mix asphalt shall be in accordance with
GDOT standards and specifications. Minimum allowable thickness shall not be less than one (1) inch.
D. Rolling/Compacting- Rolling of asphalt materials shall be accomplished with at least a 5-ton roller
with a minimum of 5 passes, or until material is satisfactorily compacted and finished smooth. Finished
material strength shall have a minimum compression strength of 1500 PSI.
E. Pitch & Drainage- Extra preparation for pitch and drainage shall be 6’ in width and swale/earthwork
as needed, per project in compliance with GDOT specifications. (i.e. road & bridge sod/earthwork).
F. Line Striping; Line Striping Paint- Paint shall be GDOT and VOC approved, Set Fast Quick Dry
Latex Traffic Paint that complies with current Federal Specifications and Requirements: TT-P-1952b
(non-lead) latex type, or equivalent. Paint shall not cause asphaltic concrete surface to crack or bleed.
Colors to be used are white, yellow, and blue. Standard parking space size shall be 9’ x 18’, unless
otherwise directed or reserved for handicapped space. All handicapped parking areas shall comply
with ADA and be 9’ x 18’ minimum with an additional, adjacent access aisle of 5’ x 18’ minimum.
G. Other Striping/Painting- The contractor shall use lead free paint or striping material to also include
the following:
• Phrase lettering at a height no less than 2’.
• Directional arrows at a size of no less than 3’ from arrow base to point.
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• ADA approved handicap symbols at a size no less than 3’, the preferred is 6’, from
bottom to top of symbol.
• All curbs shall be painted the same color unless directed otherwise by DCSD.
• All car stops shall be painted the same color unless directed otherwise by DCSD.
• Numbers and letter shall be painted in black, unless directed otherwise by DCSD, and
shall be a minimum of 3’ in height.
H. Pavement Seal Coating- The contractor shall provide all material, equipment, labor and
transportation necessary for the seal coating of the existing bituminous paving surfaces including
sealing of all cracks and crevices as required and specified herein, on as needed basis. This work
will consist of: 1. Seal Coating the existing bituminous pavement with two (2) coats, 2. Sealing
all pavement cracks ¼’ wide and wider, 3. Testing all work as required.
I. Running Tracks Surfaces- The following establishes minimum requirements for running tracks
surfaces. For other field events, the contractor shall refer to DGM 02881-Outdoor Athletic Courts &
Fields.
• High schools are to receive a standard 400-hundred-meter, Double Bend Track with eight (8)
lanes, with all event markings in accordance with USTC & TBA standards.
• Middle Schools are to receive a standard 400-meter, Double Bend Track with six (6) lanes.
The two (2) interior lanes are to be removed, with all event markings in accordance with USTC
& TBA standards.
• It is the preference of DCSD that the double bend track is provided in every case. However,
in extreme cases where space may not allow the double bend track, the International Standard
Track will be acceptable upon approval of DCSD.
• Hot mix asphalt pavement should be placed with a self -propelled asphalt paver. The screed
width should be adjustable to no less than eight feet (8’). Only hydraulic screed and auger
extensions to achieve widths greater than that of the main screed are acceptable.
• Compaction equipment should consist of steel drum asphalt rollers of sufficient size and width
to properly compact the hot mix asphalt to the required compaction, while providing a smooth
surface free from marks, bumps, creases and indentations at seams.
• Contractor shall furnish and maintain at the site, in good working condition, one 10’
straightedge for each paver.
• Hot-mix asphalt courses should only be place on specified base, free from contamination and
no free water on the surface.
• Temperature ranges for mixtures to be dumped into paver should be in compliance with GDOT
specifications and should never be cooler than 225 degrees F.
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• Paving operations shall provide a mat that is smooth, dense, and of the proper thickness, slope
and planarity as per GDOT specifications.
J. Miscellaneous- When a project requires asphalt to be replaced, the area must be milled to a depth
to prepare for soil cement base & asphalt if rock base is not in place.
• Install & Compact at least 2” of asphalt binder.
• Install & Compact at least 1” of finishing asphalt (Type F).
K. Safety Standards- All current OSHA safety standards shall be enforced with the inclusion of the
following rules:
• Contractor shall ensure that employees are equipped with proper safety items such as glasses,
gloves, etc.
• All heavy vehicles (trucks, etc.) shall have backup alarms that meet OSHA standards.
• All OSHA and Federal required safety equipment should be installed and functioning on all
equipment.
• All incidents on campus involving district property or personnel shall be reported to the
designated school contact immediately upon occurrence.
• All debris (papers, trash, etc.) shall be removed by the Contractor.
• The Contractor shall place and maintain a temporary protective 4’ orange fence barrier around
the entire work area. When heavy equipment is used or excavation is performed then two
barriers spaced 10’ are required.
L. Material Testing- Testing shall be performed by a qualified independent testing laboratory selected
by DCSD. Testing shall be performed on all seal mix to be applied by the Contractor included under
Pavement Seal Work. All expenses for this testing shall be borne by the Contractor. Testing reports
shall be submitted from each job to the owner as directed. Testing of seal mix shall not normally be
required for each job but is specified herein as a reserved right and option of DCSD.
M. Material Certificate- Contractor shall provide Material Certificates within forty-eight (48) business
hours of request signed by the material producer and the subcontractor, certifying that each material
item complies with or exceeds the specified requirements, and meets the requirement of Federal
Specification R0P-355. However, the water content shall not exceed fifty (50) percent. The certificate
shall be delivered to DCSD prior to the beginning of work. The manufacturer’s certification shall be
interpreted as a basis for final acceptance. Any certifications received shall be subject to verification
by testing samples received for the project.
N. Quality Assurance- Contractor shall be knowledgeable with regard to rules of track and field as they
relate to facilities, variations between the governing bodies, orientation, site layout, drainage, soil
issues, and surface requirements.
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• Calculations for track dimensions shall be made by a certified track-computing statistician.
• Running Track calculations shall be in meters.
• Calculations shall be guaranteed accurate.
• Hot-mix asphalt shall meet the GDOT requirements for Type S-3 asphalt.
• Contractor shall provide written verification that all High School & Middle School running tracks
are certified.
Contractor shall provide written verification that all High School & Middle School running tracks are
calibrated correctly.
3. SPECIFICATIONS
Contractor shall visit each project site and become familiar with all conditions that may affect the work. A
written estimate and proposed schedule must be provided with drawings if applicable for approval by
appropriate DCSD personnel before project begins. Contractor is required to furnish all materials and
labor. All work must be performed in accordance with the DCSD’s Guide Specifications.
1. The contract may be awarded to one or more contractors. Individual jobs may be quoted by the
awarded contractors at the discretion of the district.
2. The contractor agrees to provide the following items for the project and to perform in accordance
with the contract conditions of this ITB:
1. All labor, materials, equipment and services required to complete the work.
2. All supervision and coordination of each work project.
3. Provide an estimate of total project costs as a guaranteed maximum amount prior to
commencing work on the project.
4. All required insurance and certificates.
5. All permits, licenses, inspection fees, etc.
6. All administration, financial and safety aspects.
7. All work completed by the agreed upon completion date. A completion schedule shall be
submitted showing all tasks and durations and completion dates by the date required.
8. All required completion close-out documents (e.g. warranties, lien waivers, completion
certificates, governing inspection certificates, etc.).
9. In the event an awarded contractor cannot address/meet the DCSD’s needs within 10
working days from work request; DCSD reserves the right to consider the next highest
responsive proposer.
3. BASIC GUIDELINES FOR CONTRACT
1. Basis for the agreement between DCSD and contractor/vendor will be a negotiated lump sum price
per project, based on awarded unit prices and other provisions of this ITB.
2. The total amount of work performed under the contract by the Contractor on all projects,
collectively, may exceed $100,000.00 in any given year.
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4. SUB-CONTRACTORS
1. All sub-contractors shall be bound by the Contractor and all of the requirements of this ITB. Sub-
contractor mark-up must include all taxes, insurance, overhead, profit and all other mark-ups for their
own work. Awarded contractor is responsible for ensuring that sub-contractors adhere to all DCSD
policies, terms and requirements.
2. The contractor will be responsible to provide all sub-contractors and/or suppliers any information and
contract proposal documents pertaining to completion of the pricing.
5. LICENSES
Contractor must submit with proposal a current State of Georgia General Contractor’s License.
6. PERMITS
The contractor shall be responsible for the procurement and payment of all permits required by any and all
agencies having jurisdiction over the project.
7. WORK START
The contractor shall start work on each project after:
1. DCSD has issued the contractor a written Work Authorization Form.
2. The start date shall be no later than ten (10) working days once job is approved. If material is
delayed, DCSD is to be notified immediately.
3. The contractor has coordinated the proposed work schedule and other project items with the
DCSD Maintenance Supervisor, SPLOST Construction Manager, the school Principal, and
any other designated DCSD personnel involved with the individual project.
8. WORK TIMES
i. All work on site shall be accomplished during normal business hours which are
8:00 A.M. to 5:00 P.M. unless otherwise agreed upon with DCSD.
ii. All work that cannot be performed during normal business will have to be complete
on nights and weekends.
9. PROPERTY PROTECTION
i. Contractor shall protect all existing furniture, equipment, structures, trees,
shrubbery, landscaping and grass from damage.
ii. Contractor shall be responsible for satisfactory replacement or repair of any damage
that occurs as a result of this contracted work.
iii. Contractor shall clean up all work debris and legally dispose of all debris off site and
must “broom clean” at the end of each workday. Accumulation of debris will not be
permitted. Disposal in a DCSD dumpster/Construction dumpster will not be
permitted.
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10. SECURITY
1. All employees of the Contractor shall be required to wear (so as to prominently display) an
identification badge issued by the DCSD Public Safety Department while on DCSD property.
2. All employees of the Contractor will sign-in (date & time) at the front desk on DCSD property,
notifying appropriate personnel. Upon leaving the project, all employees must sign-out (date
& time).
11. SAFETY
1. Contractor is solely responsible for the safety of all workmen, DCSD personnel and students
present during the execution of the work.
2. Extreme caution shall be exercised by all workmen to ensure that all possible precautions are
taken to prevent injury to DCSD staff and students.
3. Contractor shall not leave equipment unattended.
4. Contractor shall prevent school children from entering the work area while work is in
progress.
12. WORKMANSHIP
1. All work shall be performed in a professional manner. Work must be in compliance with all
governing Federal, State, County, City, electrical, plumbing, HVAC, including fire Safety
Codes. All work requiring licensed mechanics by code or regulation shall be done only by the
employees having such licenses.
2. Unless otherwise specified, all work will be in compliance with DCSD Design Standards and
Guide Specifications.
13. HAZARDOUS MATERIAL
1. All materials which are scheduled to be incorporated into the work under this agreement shall
first either be certified by the manufacturer to be asbestos free or to be inspected by
accredited parties and certified to be free of asbestos content in accordance with EPA,
AHERA and 1982 School Rules.
2. Prior to starting work, contractor shall obtain a statement from DCSD regarding the status of
any existing hazardous materials known to be present in the areas affected by the work.
DCSD will perform necessary abatement to hazardous materials prior to the contractor
performing the work in those work areas.
3. If the contractor suspects that hazardous materials may exist in areas of work not previously
discovered by the DCSD, the contractor shall cease work immediately in the area of the
suspect materials and contact the DCSD for confirmation testing and if necessary prompt
abatement action so as not to hinder the progress of the work. The contractor shall not
disturb any suspect materials.
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4. If the contractor will be using hazardous materials, contractor shall provide MSDS sheets for
each material and the contractor shall provide all necessary cleaning, such as removal of
spillage, and remove all irregularities to ensure all hazardous materials will not affect the
DCSD.
14. INSPECTIONS
1. Contractor is responsible for furnishing all materials, labor and services for all work in
accordance with the contract documents.
2. Any inspection of the work by any representative of the DCSD shall in no way affect these
responsibilities and undertakings of the contractor.
3. The failure of any representative of the DCSD to discover or bring to the attention of the
Contractor for existence of any work obligation of the contractor does not relieve the
contractor from fulfilling his responsibilities under the contract documents.
4. A contractor’s representative shall attend the final inspection. A walk-thru with appropriate
DCSD personnel must occur and be approved for project completion and acceptance.
15. PROJECT COMPLETION TIME
All work for each project shall be completed by the dates identified in the DCSD request to start work.
16. DCSD LIST OF LOCATIONS
Reference Appendix A for list of DCSD locations.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 24
COST SHEET
The undersigned Bidder further agrees to the following Unit Prices as provided for in the contract documents:
Please provide a unit price for the following items:
1. Milling:
Milling 1” $ (Per Square Yard)
Milling 2” $ (Per Square Yard)
Milling 3” $ (Per Square Yard)
Milling 4” $ (Per Square Yard)
2. Install Asphalt:
Install 1” of Asphalt $ (Per Square Yard)
Install 2” of Asphalt $ (Per Square Yard)
Install 3” of Asphalt $ (Per Square Yard)
Install 4” of Asphalt $ (Per Square Yard)
3. Install F-Topping:
Install 1” of F-Topping $ (Per Square Yard)
Install 1.25” of F-Topping $ (Per Square Yard)
Install 1.5” of F-Topping $ (Per Square Yard)
Install 1.75” of F-Topping $ (Per Square Yard)
Install 2” of F-Topping $ (Per Square Yard)
4. Install Permaflex:
Install 1” of Permaflex $ (Per Square Yard)
Install 2” of Permaflex $ (Per Square Yard)
Install 3” of Permaflex $ (Per Square Yard)
Install 4” of Permaflex $ (Per Square Yard)
5. Striping:
Striping width of 4” to 6” $ (Per Linear Foot)
Striping width of 7” or greater $ (Per Linear Foot)
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 25
6. Other Striping/Painting:
Painted Lettering (No less than 2’ in height) $ (Per Phrase)
Directional Arrows (No less than 3’ from base to point) $ (Per Arrow)
Handicap Symbol (Minimum 3’ from bottom to top) $ (Per Symbol)
Painted Curbs $ (Per Linear Foot)
Painted Car Stops $ (Per Car Stop)
Painted Numbers (Minimum 3” in Height) $ (Per Number)
7. Miscellaneous:
Pavement Seal Coating (Two Coats) $ (Per Square Yard)
Clearing all Weeds/Grass from Cracks. $ (Per Square Yard)
Pothole Repair $ (Per Pothole)
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 26
IMMIGRATION & SECURITY CERTIFICATION
If you are providing service, performing work or delivering goods to the DeKalb County Board of
Education/DeKalb County School District including, but not limited to schools, warehouses and central
offices, the applicable Georgia Security and Immigration Compliance documents found here must be
completed, signed, notarized and submitted with your bid/proposal. Failure to provide this document with
your bid/proposal will result in the disqualification of the bid/proposal.
1) Bidder (the "Bidder") shall at all times comply with the Georgia Security and Immigration Compliance Act, as
amended, O.C.G.A. § 13-10-90 et. seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and
the Georgia Security and Immigration Compliance Act, as amended by the Illegal Immigration Reform Act of
2011, O.C.G.A. § 13-10-90 et. seq. (collectively the “Act”), the Bidder MUST INITIAL the statement applicable
to Bidder below:
(a) _______ (Initial here): order to comply with the Act; is authorized to use and uses the federal authorization
program under the federal work authorization user identification number issued on the date of
authorization below; will continue to use the authorization program throughout the contract period; Bidder
further warrants and agrees Bidder shall execute and return any and all affidavits required by the Act and
the rules and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et.
seq. [Bidders who initial (a) must attach and return a signed, notarized Contractor Affidavit and Agreement
with the Contract if awarded];
or
(b) _______ (Initial here): Bidder warrants that he/she does not employ any other persons, and he/she
does not intend to hire any employees or to perform the Contract. [Bidders who initial (b) must attach
and return a signed, notarized Affidavit of Exception with the Contract if awarded];
or
(c) ________ (Initial here): Bidder is an individual who is licensed pursuant to Title 26 or Title 43 or by the
State Bar of Georgia and is in good standing when such contract is for services to be rendered by such
individual and thus does not have to provide an affidavit.
3) _____ (Initial here) Bidder will not employ or contract with any subcontractor in connection with a covered
contract unless the subcontractor is registered, authorized to use, and uses the federal work authorization
program; and provides Bidder with all affidavits required by the Act and the rules and regulations issued by
the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et. seq.
4) _____ (Initial here) Bidder agrees that, if Bidder employs or contracts with any sub-contractor in connection
with the covered contract under the Act and DOL Rules 300-10-1- .01, et seq that Bidder will secure from
each sub -contractor at the time of the contract the sub-contractor’s name and address, the employee-number
applicable to the sub-contractor, the date the authorization to use the federal work authorization program was
granted to sub-contractor; the subcontractor’s attestation of the subcontractor’s compliance with the Act and
Georgia Department of Labor Rule 300-10-1-.01, et seq.; and the subcontractor’s agreement not to contract
with sub-subcontractors unless the sub-subcontractor is registered, authorized to use, and uses the federal
work authorization program; and provides subcontractor with all affidavits required by the Act and the rules
and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-.01 et. seq.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 27
5) ______ (Initial here)Bidder agrees to provide the DeKalb County School District with all affidavits of
compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia Department of Labor Rules 300-10-1-
.01, et seq within five (5) business days of receipt.
_____________________________ ______________________________
Signature Date
_____________________________ ______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
___________________________________________________
Notary Public
My Commission Expires: ___________________________
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 28
DEKALB COUNTY SCHOOL DISTRICT
Bidder E-Verify Affidavit
By executing this affidavit, the undersigned Bidder verifies its compliance with Immigration Reform and Control Act of
1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on
behalf of the DeKalb County School District has registered with, is authorized to use and uses the federal work authorization
program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions
and deadlines established by federal law and regulation. Furthermore, the undersigned Bidder will continue to use the federal
work authorization program throughout the contract period. Bidder hereby attests that its federal work authorization user
identification number and date of authorization are as follows:
Federal Work Authorization User Identification number:
Date of Authorization:
Name of Project:
Solicitation Number (if applicable):
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____, ____, 202__ in ___________________________________, __________
(city) (state)
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.
Notary Public
My Commission Expires:
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 29
DEKALB COUNTY SCHOOL DISTRICT
Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
By executing this af f idavit, the undersigned contractor verif ies its compliance with O.C.G.A. § 13 -10-91, stating af f irmatively that
the individual f irm or corporation which is engaged in the physical perf ormance of services on behalf of t he DeKalb County
School District has registered with, is authorized to use and uses the f ederal work authorization program commonly known as
E-Verif y, or any subsequent replacement program, in accordance with the applicable provisions and deadlines establi shed in
O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the f ederal work authorization program
throughout the contract period and the undersigned contractor will contract f or the physical perf ormance of services in satis f action
of such contract only with subcontractors who present an af f idavit to the contractor with the inf ormation required by O.C.G.A . §
13-10-91(b). Contractor hereby attests that its f ederal work authorization user identif ication number and date of authori zation are
as f ollows:
Federal Work Authorization User Identif ication number:
Date of Authorization:
Name of Subcontractor:
Name of Project:
Solicitation Number (if applicable):
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the f oregoing is true and correct.
Executed on _____, ____, 202__ in ___________________________________, __________
(city) (state)
Signature of Authorized Of f icer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.
Notary Public
My Commission Expires:
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 30
DEKALB COUNTY SCHOOL DISTRICT
Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)
By executing this af f idavit, the undersigned contractor verif ies its compliance with O.C.G.A. § 13 -10-91, stating af f irmatively that
the individual, f irm or corporation which is engaged in the physical perf ormance of services under a contract with
_________________________________________ on behalf of the DeKalb County School District has registered with, is
authorized to use and uses the f ederal work authorization program commonly known as E -Verif y, or any subsequent replacement
program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the
undersigned subcontractor will continue to use the f ederal work authorization program throughout the contract period and the
undersigned subcontractor will contract f or the physical perf ormance of services in satisf action of such contract only with sub -
subcontractors who present an af f idavit to the subcontractor with the inf ormation required by O.C.G.A. § 13 -10-91(b).
Additionally, the undersigned subcontractor will f orward notice of the receipt of an af f idavit f rom a sub -subcontractor to the
contractor within f ive business days of receipt. Subcontractor hereby attests that its f ederal work authorization user identi f ication
number and date of authorization are as f o llows:
Federal Work Authorization User Identif ication number:
Date of Authorization:
Name of Subcontractor:
Name of Project:
Solicitation Number (if applicable):
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the f oregoing is true and correct.
Executed on _____, __________, 202___ in __________________________________, __________
(city) (state)
Signature of Authorized Of f icer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.
Notary Public
My Commission Expires:
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 31
DEKALB COUNTY SCHOOL DISTRICT
Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)
By executing this af f idavit, the undersigned sub -subcontractor verif ies its compliance with O.C.G.A.§ 13-10-91, stating
af f irmatively that the individual, f irm or corporation which is engaged in the physical perf ormance of services under a contr act for
_______________________________________ and ______________________________________ on behalf of the DeKal b
County School District has registered with, is authorized to use and uses the f ederal work authorization program commonly
known as E-Verif y, or any subsequent replacement program, in accordance with the applicable provisions and deadlines
established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub -subcontractor will continue to use the f ederal work
authorization program throughout the contract p eriod and the undersigned sub-subcontractor will contract f or the physical
perf ormance of services in satisf action of such contract only with sub -subcontractors who present an af f idavit to the sub -
subcontractor with inf ormation required by O.C.G.A §13-10-91(b). The undersigned sub-subcontractor shall submit, at the time
of such contract, this af f idavit to ___________________________________________________. Additionally, the undersigned
sub-subcontractor will f orward notice of the receipt of any af f idavit f rom a sub-subcontractor to the contractor within f ive (5)
business days of receipt. Sub-subcontractor hereby attests that its f ederal work authorization user identif ication number and date
of authorization are as f ollows:
Federal Work Authorization User Identif ication Number:
Date of Authorization:
Name of Sub-subcontractor:
Name of Project:
Solicitation Number (if applicable):
Name of Public Employer: DeKalb County School District
I hereby declare under penalty of perjury that the f oregoing is true and correct.
Executed on ____, __________, 202___ in ___________________________________, __________
(city) (state)
Signature of Authorized Of f icer or Agent
Printed Name and Title of Authorized Agent:
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _________ DAY OF _________, 202__.
Notary Public
My Commission Expires:
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 32
CLIENT REFERENCES
(You are required to copy this form and use one form per reference.)
Attach and label “Bidder’s Client References.”
_______________________________
Company Name Providing Reference
_______________________________
Address City/State/Zip
_______________________________
Name of Contact Person
_______________________________
Telephone Number of Contact Person
_______________________________
Email Address of Contact Person
_______________________________
Date of Relationship
Important! This is a vital part of your bid submission. DCSD will verify customer
references. It is advisable that you inform your reference contact person that you have listed
him/her for reference.
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 33
REQUIRED SUBMITTALS / DOCUMENT CHECKLIST
IMPORTANT NOTICE: IonWave will not accept a bid submission without the required documents
listed below. Failure to upload the required information and/or documentation required in this
solicitation may cause the submission to be declared non -responsive and rejected. Failure to sign
this document at all signature lines and/or attachments will not be accepted.
https://dekalbschoolsga.ionwave.net/Login.aspx
Attachments (Required):
• Signature on all pages (REQUIRED)
• Addenda – each individual addendum must be printed, signed and inserted immediately following the
solicitation document (UPLOAD REQUIRED, if applicable.)
• Bid Prices (UPLOAD REQUIRED)
• Cost Sheet (UPLOAD REQUIRED)
• Business License (UPLOAD REQUIRED)
• No Obligation / No Order(s) Guaranteed / Cost to Bid (UPLOAD REQUIRED)
• Suspension and Debarment (UPLOAD REQUIRED)
• Non-Collusion (UPLOAD REQUIRED)
• Conflict of Interest (UPLOAD REQUIRED)
• Certificate of Insurance (UPLOAD REQUIRED)
• References (UPLOAD REQUIRED)
• Subcontractor list (UPLOAD REQUIRED, if applicable)
• Georgia Security and Immigration Compliance Act (UPLOAD REQUIRED)
• Audited Financial Statements for 2021 and 2022 (UPLOAD REQUIRED)
Appendices:
Appendix A- DCSD List of Locations
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE
BID NO. 24-548 ASPHALT, PAVING, STRIPING & OVERLAY PAGE 34
END
OF
SOLICITATION
____________________________________________________________
COMPANY NAME/ CERTIFYING OFFICIAL SIGNATURE