Agenda Item
ii. ITB 24-548 Asphalt Paving, Striping and Overlay Services Contract Award Approval ( Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract award of ITB 24-548 Asphalt Paving, Striping & Overlay Services to DAF Concrete, Inc. and Shepco Paving, Inc., the lowest responsive, responsible bidders in accordance with the Invitation to Bid documents and contract obligations identified therein for a not to exceed the amount of $2,000,000.
Why: To approve the services contract award for Asphalt Paving, Striping & Overlay Services required by the District on an as-needed basis. This approval establishes a pool of pre-qualified contractors that will provide paving, striping & overlay services throughout the District on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for these services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
The ITB was issued on May 10, 2023, and notification of the upcoming bid was sent via email to 53 vendors from the DCSD vendor list, 330 vendors through the State of GA Procurement Registry, and 111 vendors through IonWave. Two (2) bids were reviewed and deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the bids received. DAF Concrete, Inc. and Shepco Paving, Inc., are the responsive, responsible bidders. This contract can be renewed annually for up to four (4) years through 2029.
DAF Concrete, Inc. is located at 9061 Turner Road, Jonesboro, GA 30236, and Shepco Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The total contract amount for these services per fiscal year in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Status: Approved by General Counsel
June 7, 2023
RE: Sourcing Efforts Letter – ITB 24-548 Asphalt, Paving, Striping & Overlay
Mr. Erick Hofstetter,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for ITB 24-548 Asphalt, Paving, Striping & Overlay.
The Purchasing Department’s efforts include the following:
1) ITB 24-548 was posted to IonWave on May 10, 2023.
2) ITB 24-548 was posted to the Georgia Procurement Registry on May 10, 2023.
3) ITB 24-54/ was advertised in the Champion Newspaper on May 10, 2023 and May 17, 2023.
4) Electronic notification sent to 53 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 330 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 111 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) bids were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Vendor Services Executive Director
CLS\lw
c: Mr. Bobby Moncrief
Mr. Winward Hines
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org