Agenda Item
ii. ITB 24-548 Asphalt Paving, Striping and Overlay Services Contract Award Approval ( Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract award of ITB 24-548 Asphalt Paving, Striping & Overlay Services to DAF Concrete, Inc. and Shepco Paving, Inc., the lowest responsive, responsible bidders in accordance with the Invitation to Bid documents and contract obligations identified therein for a not to exceed the amount of $2,000,000.
Why: To approve the services contract award for Asphalt Paving, Striping & Overlay Services required by the District on an as-needed basis. This approval establishes a pool of pre-qualified contractors that will provide paving, striping & overlay services throughout the District on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.
Details: Specific details related to the scope of work for these services can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
The ITB was issued on May 10, 2023, and notification of the upcoming bid was sent via email to 53 vendors from the DCSD vendor list, 330 vendors through the State of GA Procurement Registry, and 111 vendors through IonWave. Two (2) bids were reviewed and deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the bids received. DAF Concrete, Inc. and Shepco Paving, Inc., are the responsive, responsible bidders. This contract can be renewed annually for up to four (4) years through 2029.
DAF Concrete, Inc. is located at 9061 Turner Road, Jonesboro, GA 30236, and Shepco Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The total contract amount for these services per fiscal year in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
An Invitation to Bid (ITB) was issued on May 10, 2023 and two (2) bids were received and
reviewed for compliance. Two (2) firms were deemed responsive and responsible to the
requirements of the solicitation documents and contract obligations identified therein.
The award of this contract will establish a pool of contractors that will provide services for
Asphalt Paving, Striping & Overlay projects at building sites throughout the District for projects
under $100,000.00, on an as needed basis for both the Facilities Maintenance Department and
the District’s E-SPLOST Program.