Agenda Item
ix. Close-out of GaDOE Projects
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education and Superintendent execute the “Certificate of the Board of Education” document(s) and authorize staff to submit to the Georgia Department of Education all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $127,265 for the following project(s):
Project Name Project# Reimbursement
Brockett ES 20-644-005 $47,724
Vanderlyn ES 20-644-010 $37,119
Woodward ES 20-644-008 $42,422
Why: This will allow for the DeKalb County School District to collect the remaining reimbursement funds for this project in the amount of $127,265, as allowable under the State Capital Outlay program.
Details: The project(s) included in this agenda item have been completed in accordance with all plans and specifications. For the District to receive the full amount of the State Capital Outlay Reimbursement for this project, the Board of Education must certify the attached “Certificate of the Board of Education” document(s) provided by the Georgia Department of Education.
The GaDOE will reimburse expenses incurred by a school district up to 90% of the total reimbursement amount, providing that all required documents are submitted. Once a project reaches the 90% reimbursed threshold, the GaDOE will wait until the project is officially closed out before releasing the final 10% of reimbursement.
Financial impact: The total State Capital Outlay reimbursement for this Project in the amount of $127,265 shall be allocated to the voter-approved E-SPLOST IV program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588.
Effective: Upon Board Approval
Status: Approved by General Counsel
CERTIFICATE OF THE BOARD OF EDUCATION
RESOLVED, that the _____________________________,
DeKalb County Board of Education at a duly held meeting adopted a
(Board of Education)
resolution that does hereby certify that all accounts for labor, materials, and services for the
Brockett Elementary
construction of _________________________________, 20-644-005
____________________________,
(Facility Name) (State Project Numbers)
have been paid in full and that there are no claims of any nature outstanding, either liquidated
or disputed; and RESOLVED FURTHER, that the secretary is directed to furnish a certified
copy of this resolution to the Georgia Department of Education, Facilities Services Section.
Sworn to and subscribed
before me this _______________ ____________________________________
Board Chairperson
Mr. Diijon DaCosta, Sr.
day of _____________________,
20______.
____________________________________
System Superintendent
Dr. Devon Q. Horton
___________________________________
Signature of Notary Public
Seal