Agenda Item
viii. Approval of a Contract Extension for an Annual License For The Use of The Kahua Project Management Information System (PMIS) Software (Not to exceed $376,000) Renewal Year 1 of 4 (Updated 2.12.2024)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education ratify and approve a contract extension for an Annual License for the use of the Kahua Project Management Information System (PMIS) software to Kahua for a not-to-exceed amount of $376,000. This request is for the first of four one-year contract extensions and will extend the contract with Kahua through October 14, 2024.
Why: Approval of this contract extension will allow Operations’ staff to continue working with a state-of-the-art PMIS tool to effectively manage all District ESPLOST and non-E-SPLOST capital improvement projects.
Details: In anticipation of the end of E-SPLOST V and the start of E-SPLOST VI, Operations’ staff started investigating PMIS software systems in late 2021/early 2022 that would be District owned and used by both District and E-SPLOST Program Manager staff. District staff evaluated PMIS software products from multiple vendors and selected Kahua due to its capabilities and ease of use.
At its May 8, 2023 meeting, the Board approved the initial one-year annual subscription with four (4) one-year renewal options. The current request is for the first of four one-year renewal options for a not-to-exceed amount of $376,000 and will allow for the continued use of the annual subscription for the Kahua Project Management Information System (PMIS) software by an unlimited number of users for DCSD E-SPLOST and non-E-SPLOST capital improvement projects.
Financial impact: The total contract amount for these services in the not-to-exceed amount of $376,000.00 will be allocated from the General Fund Budget (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Erick Hofstetter, Chief Operating Officer, 678.676.1475
Richard Boyd, Director of Design and Construction, 678.676.1483
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
In anticipation of the end of E-SPLOST V and the start of E-SPLOST VI,
Operations’ staff started investigating PMIS software systems in late
2021/early 2022 that would be District owned and used by both District and
E-SPLOST Program Manager staff. District staff evaluated PMIS software
products from multiple vendors and selected Kahua due to its capabilities and
ease of use.
At its May 8, 2023 meeting, the Board approved the initial one-year annual
subscription with four (4) one-year renewal options.
The current request is for the first of four one-year renewal options for a
not-to-exceed amount of $376,000 and will allow for the continued use of the
annual subscription for the Kahua Project Management Information System (PMIS)
through October 14, 2024.