Agenda Item
ii. RFQu No. 24-752-008 Professional Architectural and Engineering Services for Idlewood Elementary School and Murphey Candler Elementary School HVAC Systems Replacement and Renovations to Cooper Carry, Inc. (Total not to exceed $1,980,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 24-752-008 for Architectural and Engineering Services for Idlewood Elementary School and Murphey Candler Elementary School HVAC Systems Replacement and Renovations to Cooper Carry, Inc., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $1,980,000 ($1,200,000 Idlewood Elementary School and $780,000 Murphey Candler Elementary School).
Why: To approve the award of a lump sum design contract for the Architectural and Engineering Services for Idlewood Elementary School and Murphey Candler Elementary School's HVAC Systems Replacement and Renovations project.
Details: The scope of work for this project includes A/E services for the Idlewood Elementary School and Murphey Candler Elementary School HVAC Systems Replacement and Renovations. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on October 5, 2023, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list and 843 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Thirty-Two (32) people attended the virtual mandatory pre-submittal conference on October 17, 2023, representing twenty (20) architectural/engineering firms. On November 7, 2023, submittals were received from twelve (12) firms. All twelve (12) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Cooper Carry, Inc. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project. Cooper Carry, Inc. is located at 191 Peachtree Street NE, Atlanta, GA 30303.
Financial impact: The total budget of $1,980,000 for Architectural/Engineering Services for Idlewood Elementary School and Murphey Candler Elementary School will be allocated from cost code (SP6CIP.23336.ARCHITECT.1059 and SP6CIP.24736.ARCHITECT.4052) under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum by DeKalb voters, the
Board approved an initial E-SPLOST VI list of projects on February 1, 2023, that included the HVAC Systems
Replacement and Renovations at Idlewood Elementary School and Murphey Candler Elementary School.
A formal Request for Qualifications was issued on October 5, 2023, for the HVAC Systems Replacement
and Renovations at Idlewood Elementary School and Murphey Candler Elementary School. Qualifications
were from twelve (12) firms. All twelve (12) firms were deemed responsive and evaluated by a selection
committee. This recommendation is based on the evaluations.
This request is to authorize DCSD to contract with Cooper Carry, Inc. to provide A/E services for the HVAC
Systems Replacement and Renovations at Idlewood Elementary School and Murphey Candler Elementary
School project.