Agenda Item
i. RFP 24-556 District Wide Moving Services - Atlanta Cargo Transportation Co., Atlanta Peachtree Movers, Beltmann Relocation Group, AVS Lines Services Inc., The Armstrong Group, for a term through December 11, 2027 (Not to exceed $450,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract 24-556 for district wide moving services to Atlanta Cargo Transportation Co., Atlanta Peachtree Movers, Beltmann Relocation Group, AVS Lines Services Inc., The Armstrong Group, for a term through December 11, 2027, not to exceed amount of $450,000.
Why: This request is a contract for Leslie Regis Inc., dba Atlanta Cargo Transportation Co., Atlanta Peachtree Movers, Beltmann Relocation Group, AVS Lines Services Inc., The Armstrong Group to ensure the District retains moving vendors for various tasks that include but are not limited to comprehensive moves out of a facility for construction, moves within a facility during construction and other tasks involving the movement of large amount of materials on an as needed basis.
Details: On December 11, 2023, the Board of Education is asked to approve the award of Bid No. 24-556 for District Wide Moving Services to Leslie Regis Inc., dba Atlanta Cargo Transportation Company, Atlanta Peachtree Movers, Beltmann Relocation Group, AVS Lines Services Inc., The Armstrong Group the most responsive and responsible firms to provide district wide moving services on an as needed basis. Atlanta Cargo is located at 2530 Lantrac Court, Decatur, GA 30035.
Financial impact: It is anticipated that the cost for these services will exceed $100,000 during the 2023/2027 fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422
Status: Approved by General Counsel
August 15, 2023 Page 1 of 2
RE: Award Recommendation Letter – RFP 24-556 District Wide Moving Services
Mr. Erick Hofstetter,
RFP 24-556 District Wide Moving Services was formally processed through the Purchasing Department at
your request. Response(s) to the solicitation were received in the Purchasing Department on August 1,
2023.
Five (5) proposals were reviewed and deemed responsive to the requirements of the solicitation. Please
find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Ms. Lakesia Watkins at Lakesia_watkins@dekalbschoolsga.org .
Atlanta Cargo Transportation Company
_______________________________
Recommended Award Vendor #1
9/11/2023
________________________________
Anticipated BOE Presentation Date
Atlanta Peachtree Movers
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
Beltmann Relocation Group
_______________________________
Recommended Award Vendor #3
AVS Vans Lines Services Inc.
_______________________________
Recommended Award Vendor #4
The Armstrong Group
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
Attachment – Proposal(s)
c: Mr. Keith Singleton
Mr. Ernest Davis
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org