Agenda Item
i. Extension (Renewal) RFP No. 20-20 Sanitation Services and Materials (Year 4 of 4) to Sanitech Systems, Inc. for SY 23-24 (Not to exceed $230,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education ratify and approve the renewal of RFP 20-20, purchase of Sanitation Services and Materials to Sanitech Systems, Inc., in the amount not to exceed $230,000 for SY 23-24. This request extends the agreement for Sanitech Systems, Inc. an additional year from November 5, 2023 through November 4, 2024.
Why: The services provided by Sanitech Systems will enable School Nutrition Services (SNS) to maintain well-sanitized kitchens and equipment to serve healthy and safe meals to DeKalb County students.
Sanitech ServSafe Certified Service Technicians provide on-site training for School Nutrition Managers and Food Assistants on chemical usage and safety. This equips SNS personnel to maintain clean and sanitized food service environment.
Details: Due to an excellent level of service provided by Sanitech Systems, Inc., School Nutrition Services (SNS) request to extend RFP 20-20 for an additional year with the same terms and conditions as the original term contract from November 5, 2023, through November 4, 2024.
RFP 20-20 was approved by the Board on June 10, 2019, in the amount not to exceed $190,000 Year 1 is the initial year of the contract with the option of four renewals totaling five years. This is the fourth of four extensions allowed. During SY 22-23, SNS expended $148,197.00 for sanitation services and materials.
Sanitech Systems, Inc. has indicated a 51% price increase for SY 2023-2024 based on several price increases due to supply chain issues, increase cost of raw materials, increases in freight, packaging, fuel, labor costs, and the district’s increase product usage in paper towels, and cleaning detergents.
Sanitech Systems, Inc.
4033 Holden Road, Lakeland, FL 33811
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Status: Approved by General Counsel
Chronology of Agenda Item
Scope: Extension (Renewal) RFP 20-20 to Sanitech Systems, Inc.
Contract Term: This is a term contract from July 1, 2019 through June 30, 2020 with options
for renewal/extension for up to four (4) years through November 4, 2024
1. The first extension for RFP 20-20 Sanitation Services & Materials was approved by the
Board from July 1, 2020 – June 30, 2021.
2. The contract period was impacted by COVID-19 and services for SY 2020-2021 started
in February 2021.
3. School Nutrition Services, DCSD Purchasing Department and the Office of Legal Affairs
worked with the vendor to amend the service agreement to include an extension of three
(3) months and a one (1) year renewal.
Solicitation Process: RFP 20-20 was competitively solicited through the Purchasing
Department; it was posted to the DCSD website on March 14, 2019. The RFP was advertised in
the Champion Newspaper on March 14, 2019 and March 21, 2019. Electronic notification was
sent to 30 vendors from the DCSD vendor bid list. Electronic notification was also sent to 605
vendors through the State of GA Procurement Registry.
Award Process: Two (2) vendors responded to the solicitation, both were reviewed and deemed
responsive to requirements of the solicitation by the DCSD Purchasing department. School
Nutrition Services evaluation panel selected Sanitech Systems, Inc. as the most responsible and
responsive proposer.