RFP 20-20 Liability Insurance Sanitech Systems Inc

AID 1574711 · View on Simbli

Agenda Item

i. Extension (Renewal) RFP No. 20-20 Sanitation Services and Materials (Year 4 of 4) to Sanitech Systems, Inc. for SY 23-24 (Not to exceed $230,000)

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education ratify and approve the renewal of RFP 20-20, purchase of Sanitation Services and Materials to Sanitech Systems, Inc., in the amount not to exceed $230,000 for SY 23-24. This request extends the agreement for Sanitech Systems, Inc. an additional year from November 5, 2023 through November 4, 2024.
Why: The services provided by Sanitech Systems will enable School Nutrition Services (SNS) to maintain well-sanitized kitchens and equipment to serve healthy and safe meals to DeKalb County students.

Sanitech ServSafe Certified Service Technicians provide on-site training for School Nutrition Managers and Food Assistants on chemical usage and safety. This equips SNS personnel to maintain clean and sanitized food service environment.
Details: Due to an excellent level of service provided by Sanitech Systems, Inc., School Nutrition Services (SNS) request to extend RFP 20-20 for an additional year with the same terms and conditions as the original term contract from November 5, 2023, through November 4, 2024.

RFP 20-20 was approved by the Board on June 10, 2019, in the amount not to exceed $190,000 Year 1 is the initial year of the contract with the option of four renewals totaling five years. This is the fourth of four extensions allowed. During SY 22-23, SNS expended $148,197.00 for sanitation services and materials.

Sanitech Systems, Inc. has indicated a 51% price increase for SY 2023-2024 based on several price increases due to supply chain issues, increase cost of raw materials, increases in freight, packaging, fuel, labor costs, and the district’s increase product usage in paper towels, and cleaning detergents.

Sanitech Systems, Inc.
4033 Holden Road, Lakeland, FL 33811
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Status: Approved by General Counsel
                                                                                                                             SANISYS-01                                    HLEIVAS
                                                                                                                                                                  DATE (MM/DD/YYYY)
                                               CERTIFICATE OF LIABILITY INSURANCE                                                                                   10/18/2023
  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
  CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
  BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
  IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
  If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
  this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
                                                                                            CONTACT
PRODUCER                                                                                    NAME:
Florida Insurance Center, Inc.                                                              PHONE                                                   FAX
                                                                                            (A/C, No, Ext): (813) 754-3561                          (A/C, No): (813) 754-3450
414 N Alexander St                                                                          E-MAIL
Plant City, FL 33563                                                                        ADDRESS:
                                                                                                               INSURER(S) AFFORDING COVERAGE                                NAIC #

                                                                                            INSURER A : Westfield Insurance Company                                    24112
INSURED                                                                                     INSURER B : Auto-Owners Insurance Company                                  18988
                 Sanitech Systems, Inc                                                      INSURER C :
                 4033 Holden Road                                                           INSURER D :
                 Lakeland, FL 33811
                                                                                            INSURER E :
                                                                                            INSURER F :

COVERAGES                                   CERTIFICATE NUMBER:                                                                  REVISION NUMBER:
  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
  INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
  CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR                                              ADDL SUBR                                         POLICY EFF   POLICY EXP
 LTR              TYPE OF INSURANCE               INSD WVD              POLICY NUMBER              (MM/DD/YYYY) (MM/DD/YYYY)                             LIMITS
 A     X   COMMERCIAL GENERAL LIABILITY                                                                                           EACH OCCURRENCE               $
                                                                                                                                                                           1,000,000
                 CLAIMS-MADE   X    OCCUR
                                                   X          CWP034880N                             7/18/2023     7/18/2024      DAMAGE TO RENTED
                                                                                                                                  PREMISES (Ea occurrence)      $
                                                                                                                                                                             150,000
                                                                                                                                  MED EXP (Any one person)      $
                                                                                                                                                                               1,000
                                                                                                                                  PERSONAL & ADV INJURY         $
                                                                                                                                                                           1,000,000
       GEN'L AGGREGATE LIMIT APPLIES PER:                                                                                         GENERAL AGGREGATE             $
                                                                                                                                                                           2,000,000
           POLICY X PRO-
                      JECT      X LOC                                                                                             PRODUCTS - COMP/OP AGG        $
                                                                                                                                                                           2,000,000
           OTHER:                                                                                                                                               $
 B     AUTOMOBILE LIABILITY
                                                                                                                                  COMBINED SINGLE LIMIT
                                                                                                                                  (Ea accident)                 $
                                                                                                                                                                           1,000,000
       X   ANY AUTO                                           4700187801                             5/1/2023       5/1/2024      BODILY INJURY (Per person)    $
           OWNED                  SCHEDULED
           AUTOS ONLY             AUTOS                                                                                           BODILY INJURY (Per accident) $
                                                                                                                                  PROPERTY DAMAGE
       X   HIRED
           AUTOS ONLY      X      NON-OWNED
                                  AUTOS ONLY                                                                                      (Per accident)               $
                                                                                                                                 PIP                            $
                                                                                                                                                                               10,000
           UMBRELLA LIAB            OCCUR                                                                                         EACH OCCURRENCE               $
           EXCESS LIAB              CLAIMS-MADE                                                                                   AGGREGATE                     $
           DED        RETENTION $                                                                                                                               $
       WORKERS COMPENSATION                                                                                                            PER             OTH-
       AND EMPLOYERS' LIABILITY                                                                                                        STATUTE         ER
                                            Y/N
       ANY PROPRIETOR/PARTNER/EXECUTIVE                                                                                           E.L. EACH ACCIDENT            $
       OFFICER/MEMBER EXCLUDED?                   N/A
       (Mandatory in NH)                                                                                                          E.L. DISEASE - EA EMPLOYEE $
       If yes, describe under
       DESCRIPTION OF OPERATIONS below                                                                                            E.L. DISEASE - POLICY LIMIT   $




DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
DeKalb County School Systems Purchasing Department is listed as an additional insured with regard to the general liability coverage as per written contract.




CERTIFICATE HOLDER                                                                          CANCELLATION

                                                                                              SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
                                                                                              THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
                 DeKalb County School Systems Purchasing Department                           ACCORDANCE WITH THE POLICY PROVISIONS.
                 1701 Mountain Industrial Blvd
                 Stone Mountain, GA 30083-1027
                                                                                            AUTHORIZED REPRESENTATIVE




ACORD 25 (2016/03)                                                                         © 1988-2015 ACORD CORPORATION. All rights reserved.
                                                  The ACORD name and logo are registered marks of ACORD
                                                                                                                                                                   DATE (MM/DD/YYYY)
                                                 CERTIFICATE OF LIABILITY INSURANCE                                                                                    10/18/2023
  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
  CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
  BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
  IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
  the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
  certificate holder in lieu of such endorsement(s).
                                                                                            CONTACT
PRODUCER
                                                                                            NAME:         Certificate Department
                                                                                            PHONE                                                    FAX
 Business Express Insurance Agency                                                          (A/C, No, Ext): 800-677-2905                             (A/C, No):    954-697-4570
                                                                                            E-MAIL
 225 E Dania Beach Blvd Suite 120                                                           ADDRESS: certs@beiagency.com
                                                                                                                 INSURER(S) AFFORDING COVERAGE                                    NAIC #
 Dania Beach                                                            FL     33004        INSURER A : Technology Insurance Company, Inc.                                        42376
INSURED                                                                                     INSURER B :
                 SANITECH SYSTEMS, INC.                                                     INSURER C :
                 4033 Holden Rd                                                             INSURER D :

                                                                                            INSURER E :
                 Lakeland                                               FL     33811-1338   INSURER F :
COVERAGES                                     CERTIFICATE NUMBER:                                                                  REVISION NUMBER:
  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
  INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
  CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR                                                  ADDL SUBR                                      POLICY EFF   POLICY EXP
 LTR              TYPE OF INSURANCE                   INSD WVD           POLICY NUMBER              (MM/DD/YYYY) (MM/DD/YYYY)                             LIMITS
           COMMERCIAL GENERAL LIABILITY                                                                                            EACH OCCURRENCE                $
                                                                                                                                   DAMAGE TO RENTED
               CLAIMS-MADE            OCCUR                                                                                        PREMISES (Ea occurrence)       $

                                                                                                                                   MED EXP (Any one person)       $

                                                                                                                                   PERSONAL & ADV INJURY          $
       GEN'L AGGREGATE LIMIT APPLIES PER:                                                                                          GENERAL AGGREGATE              $
                      PRO-
           POLICY     JECT          LOC                                                                                            PRODUCTS - COMP/OP AGG         $

           OTHER:                                                                                                                                                 $

       AUTOMOBILE LIABILITY                                                                                                        COMBINED SINGLE LIMIT          $
                                                                                                                                   (Ea accident)
           ANY AUTO                                                                                                                BODILY INJURY (Per person)     $
           ALL OWNED                SCHEDULED                                                                                      BODILY INJURY (Per accident) $
           AUTOS                    AUTOS
                                    NON-OWNED                                                                                      PROPERTY DAMAGE                $
           HIRED AUTOS              AUTOS                                                                                          (Per accident)
                                                                                                                                                                  $

           UMBRELLA LIAB              OCCUR                                                                                        EACH OCCURRENCE                $
           EXCESS LIAB                CLAIMS-MADE                                                                                  AGGREGATE                      $

              DED          RETENTION $                                                                                                                            $
       WORKERS COMPENSATION
       AND EMPLOYERS' LIABILITY
                                                                                                                                   ✖ PER
                                                                                                                                     STATUTE
                                                                                                                                                        OTH-
                                                                                                                                                        ER
                                                Y/N
       ANY PROPRIETOR/PARTNER/EXECUTIVE                                                                                            E.L. EACH ACCIDENT             $   2,000,000
 A     OFFICER/MEMBER EXCLUDED?                  N    N/A         TWC4270874                          7/6/2023        7/6/2024
       (Mandatory in NH)                                                                                                           E.L. DISEASE - EA EMPLOYEE $       2,000,000
       If yes, describe under
       DESCRIPTION OF OPERATIONS below                                                                                             E.L. DISEASE - POLICY LIMIT    $   2,000,000




DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)




CERTIFICATE HOLDER                                                                          CANCELLATION

                                                                                              SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
                                                                                              THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
                                                                                              ACCORDANCE WITH THE POLICY PROVISIONS.
                 DeKalb County Board of Education
                 DeKalb County School District
                                                                                            AUTHORIZED REPRESENTATIVE
                 1701 Mountain Industrial Boulevard
                 Stone Mountain                                         GA 30083

                                                                                                © 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01)                                      The ACORD name and logo are registered marks of ACORD