Agenda Item
i. Extension (Renewal) RFP No. 20-20 Sanitation Services and Materials (Year 4 of 4) to Sanitech Systems, Inc. for SY 23-24 (Not to exceed $230,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education ratify and approve the renewal of RFP 20-20, purchase of Sanitation Services and Materials to Sanitech Systems, Inc., in the amount not to exceed $230,000 for SY 23-24. This request extends the agreement for Sanitech Systems, Inc. an additional year from November 5, 2023 through November 4, 2024.
Why: The services provided by Sanitech Systems will enable School Nutrition Services (SNS) to maintain well-sanitized kitchens and equipment to serve healthy and safe meals to DeKalb County students.
Sanitech ServSafe Certified Service Technicians provide on-site training for School Nutrition Managers and Food Assistants on chemical usage and safety. This equips SNS personnel to maintain clean and sanitized food service environment.
Details: Due to an excellent level of service provided by Sanitech Systems, Inc., School Nutrition Services (SNS) request to extend RFP 20-20 for an additional year with the same terms and conditions as the original term contract from November 5, 2023, through November 4, 2024.
RFP 20-20 was approved by the Board on June 10, 2019, in the amount not to exceed $190,000 Year 1 is the initial year of the contract with the option of four renewals totaling five years. This is the fourth of four extensions allowed. During SY 22-23, SNS expended $148,197.00 for sanitation services and materials.
Sanitech Systems, Inc. has indicated a 51% price increase for SY 2023-2024 based on several price increases due to supply chain issues, increase cost of raw materials, increases in freight, packaging, fuel, labor costs, and the district’s increase product usage in paper towels, and cleaning detergents.
Sanitech Systems, Inc.
4033 Holden Road, Lakeland, FL 33811
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Status: Approved by General Counsel