Clean Copy BBC Board Committees, B.2.Community Advisors 2nd reading

CLEAN COPY BOARD POLICY BBC: Board Committees, B.2 (Community Advisors)

Board Policy BBC: Board Committees

A committee is a DeKalb County Board of Education (“Board”) committee only if its
existence and charge come from the Board, regardless of whether Board members sit on
the committee. The only Board committees are those which are established in
accordance with this Policy. Special committees may be appointed for specific tasks and
shall automatically be dissolved when the task is completed or at any time by Board
action.

A. Board Committees

The Board may authorize the creation of Board Committees (“Committees”) but only in
conformity with the provisions below.

   1. Membership:
        a. Committee members may include members of the Board, staff, students,
           and/or other citizens residing within the DeKalb County School District
           boundaries to serve as members of Committees and in accordance with
           other Board policies.

          b. A Committee will have no more than three (3) Board members.

          c. The Board Chair will designate a Committee Chair at the time Committee
             members are named.

   2. Term of Service:

          a. A Committee will cease to exist on the earlier of sixty (60) days from its
             creation or when the Board takes action upon the need or matter the
             committee was created to review.

          b. The Board may dissolve any committee at any time. Upon a vote of two-
             thirds of the Board, the Board may extend a Committee’s existence for up
             to sixty (60) additional days.

   3. Purpose and results of Committees:

      A Committee shall only be formed to address a single issue or extraordinary
      matter and the Board shall specifically identify such issue or matter in the
      resolution creating a Committee. The Board shall not establish standing
      committees for general or specific purposes.
   4. Meeting Locations:

        a. All Committee meetings shall occur on District property.

        b. When a Committee needs to identify a meeting location, the Committee
           Chair should notify the Superintendent he/she needs to arrange a meeting
           location on the date and time needed by the Committee.

B. Audit Committee

   1. Membership

     The Vice Chair of the Board shall be the Chair of the Audit Committee, which will
     include no more than two other Board of Education Members elected in January of
     each year by the Board of Education. Each member of the Audit Committee shall
     serve a one-year term and be eligible for re-appointment at the conclusion of that
     term. A vacancy shall be filled by the Board of Education.

   2. Community Advisors


      The Board of Educa on shall review all applica ons and shall elect, by a majority vote,
      at least two and no more than three non-vo ng community advisors to the Audit
      Commi ee who are residents of DeKalb County. Any member of the Board of
      Educa on can nominate one person to serve as a non-vo ng advisor to the Audit
      Commi ee. Advisory members shall serve a one-year term and may be considered for
      re-elec on to serve a maximum of two consecu ve terms by a majority vote of the
      Board of Educa on. Members must have opera ng management experience, a
      background in financial, accoun ng, or audi ng ma ers, and/or special exper se that
      would provide unique support to the Audit Commi ee.



   3. Staff Support

     The Superintendent, Chief Financial Officer, and Director of Internal Audits &
     Compliance shall support the Audit Committee and attend quarterly meetings.
     Other DCSD staff shall support the Audit Committee and attend meetings, as
     needed.

   4. Purpose

     The Audit Committee shall be a standing committee of the Board. The Audit
     Committee shall review financial operations of the School District and make
     periodic reports to the Board of Education regarding: financial reporting processes,
  audit process, internal controls, fraud, waste, and abuse inquires, and compliance
  with all applicable laws and regulations. The Audit Committee shall work with the
  Office of Internal Audits & Compliance and shall perform any other appropriate
  function as delegated by the Board.

5. Meetings

  The Audit Committee will conduct meetings at least quarterly which shall be open
  to the public and advertised as required under the Open Meetings Act.