Agenda Item
a. RFQ 23-546 K-12 Mathematics Instructional Resources (not to exceed $20,000,000.00)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the RFQ 23-546 K-12 Mathematics Instructional Resources contracts with Houghton Mifflin Harcourt (HMH), McGraw-Hill, and Savvas to support K-12 core mathematics instruction and Accelerate Learning, DreamBox Learning, Explore Learning, Snappet, Heinemann, Hand2Mind, Progress Learning, Education Learning System, and Learn by Doing for supplemental mathematics resources. These vendors are the most responsive and responsible bidders to provide mathematics instructional resources in print and/or digital formats for teachers and students for more than $100,000.00 per vendor but not to exceed a total contracted amount of $20,000,000.00.
K-12 Core Mathematics Instructional Resources
Grades/Specific Courses
Vendor
Grades K-5 Mathematics
McGraw-Hill
Grades 6-8 Mathematics
Houghton Mifflin Harcourt
Grades 9-12 Algebra
Savvas
Grades 9-12 Geometry
Savvas
Grades 9-12 Advanced Algebra
Savvas
Grades 9-12 Pre-Calculus
Houghton Mifflin Harcourt
Grades 9-12 Advanced Mathematical Decision Making
Savvas
Grades 9-12 Calculus
Savvas
Grades 9-12 Advanced Placement (AP) Calculus
Houghton Mifflin Harcourt
Grades 9-12 Advanced Placement (AP) Statistics
Savvas
K-12 Mathematics Supplemental Resources
Accelerate Learning
Hand2Mind
DreamBox Learning
Progress Learning
Explore Learning
Education Learning System
Snappet
Learn by Doing
Heinemann
Why: According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for textbook adoption to the Board of Education.
The DeKalb County School District (DCSD) is seeking to adopt and purchase K-12 mathematics instructional and supplemental resources. Through the curriculum adoption process, DCSD aims to advance the mission, vision, and values by (a) improving access to meaningful content, (b) increasing awareness of sound instructional practices, (c) providing technological assets that promote creativity, connections, and innovation, and (d) engaging students in rigorous activities/assessments. The goal of the adoption is to provide up-to-date, research-based, relevant, and appropriate mathematics instructional resources that effectively support teaching and learning and offer greater access to relevant print and/or digital resources.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued March 23, 2023. Electronic notification was sent to 89 vendors from the DCSD vendor list, 1,547 vendors through the State of Georgia Procurement Registry (GPR), and 197 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning March 23, 2023. Twenty-one (21) proposals were received on April 11, 2023 for the K-12 Mathematics Resources. The twenty-one (21) proposals were deemed responsive and evaluated on the following criteria: alignment to the “new” Georgia Mathematics Standards, research-evidence based instructional strategies/resources for diverse learners (i.e., English Learners, Exceptional Education, Early Intervention Program, Montessori, International Baccalaureate, STEM, Magnet, and Theme), quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.
The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total contract amount will not exceed $20,000,000.00.
ESSER Federal Charge Codes:
448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC
448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES
448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS
448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED
448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)
Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.2421
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678-676-0137
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Kimberlynn Weston, Director, Pre-K-12 Curriculum and Instruction, Division of Curriculum and Instruction, 678.676.0129
Effective: July 11, 2023 - June 30, 2024
Status: Solicitation Reviewed and Approved by General Counsel
April 12, 2023
RE: Sourcing Efforts Letter – RFQ 23-546 K-12 Mathematics Instructional Resource
Ms. Stacy Stepney,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFQ 23-546 K-12 Mathematics Instructional Resource.
The Purchasing Department’s efforts include the following:
1) RFQ 23-546 was posted to IonWave on March 23, 2023.
2) RFQ 23-546 was posted to the Georgia Procurement Registry on March 23, 2023.
3) RFQ 23-546 was advertised in the Champion Newspaper on March 23, 2023, and March 30, 2023.
4) Electronic notification sent to 89 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 1547 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 197 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Twenty-one (21) proposals were reviewed deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Dr. Lenisera Barnes-Bodison
Dr. Kimberlynn Weston
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org