Agenda Item
a. RFQ 23-546 K-12 Mathematics Instructional Resources (not to exceed $20,000,000.00)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the RFQ 23-546 K-12 Mathematics Instructional Resources contracts with Houghton Mifflin Harcourt (HMH), McGraw-Hill, and Savvas to support K-12 core mathematics instruction and Accelerate Learning, DreamBox Learning, Explore Learning, Snappet, Heinemann, Hand2Mind, Progress Learning, Education Learning System, and Learn by Doing for supplemental mathematics resources. These vendors are the most responsive and responsible bidders to provide mathematics instructional resources in print and/or digital formats for teachers and students for more than $100,000.00 per vendor but not to exceed a total contracted amount of $20,000,000.00.
K-12 Core Mathematics Instructional Resources
Grades/Specific Courses
Vendor
Grades K-5 Mathematics
McGraw-Hill
Grades 6-8 Mathematics
Houghton Mifflin Harcourt
Grades 9-12 Algebra
Savvas
Grades 9-12 Geometry
Savvas
Grades 9-12 Advanced Algebra
Savvas
Grades 9-12 Pre-Calculus
Houghton Mifflin Harcourt
Grades 9-12 Advanced Mathematical Decision Making
Savvas
Grades 9-12 Calculus
Savvas
Grades 9-12 Advanced Placement (AP) Calculus
Houghton Mifflin Harcourt
Grades 9-12 Advanced Placement (AP) Statistics
Savvas
K-12 Mathematics Supplemental Resources
Accelerate Learning
Hand2Mind
DreamBox Learning
Progress Learning
Explore Learning
Education Learning System
Snappet
Learn by Doing
Heinemann
Why: According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for textbook adoption to the Board of Education.
The DeKalb County School District (DCSD) is seeking to adopt and purchase K-12 mathematics instructional and supplemental resources. Through the curriculum adoption process, DCSD aims to advance the mission, vision, and values by (a) improving access to meaningful content, (b) increasing awareness of sound instructional practices, (c) providing technological assets that promote creativity, connections, and innovation, and (d) engaging students in rigorous activities/assessments. The goal of the adoption is to provide up-to-date, research-based, relevant, and appropriate mathematics instructional resources that effectively support teaching and learning and offer greater access to relevant print and/or digital resources.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued March 23, 2023. Electronic notification was sent to 89 vendors from the DCSD vendor list, 1,547 vendors through the State of Georgia Procurement Registry (GPR), and 197 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning March 23, 2023. Twenty-one (21) proposals were received on April 11, 2023 for the K-12 Mathematics Resources. The twenty-one (21) proposals were deemed responsive and evaluated on the following criteria: alignment to the “new” Georgia Mathematics Standards, research-evidence based instructional strategies/resources for diverse learners (i.e., English Learners, Exceptional Education, Early Intervention Program, Montessori, International Baccalaureate, STEM, Magnet, and Theme), quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.
The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total contract amount will not exceed $20,000,000.00.
ESSER Federal Charge Codes:
448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC
448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES
448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS
448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED
448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)
Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.1471
Ms. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678.676.2421
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678-676-0137
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Kimberlynn Weston, Director, Pre-K-12 Curriculum and Instruction, Division of Curriculum and Instruction, 678.676.0129
Effective: July 11, 2023 - June 30, 2024
Status: Solicitation Reviewed and Approved by General Counsel
Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Purpose: Specific allowable uses of federal grants may require prior approval from the awarding agency. This form
will be used by LEAs to request approval from GaDOE, when applicable. This form may also be used for other
purposes where it is determined that pre-approval is needed.
Citations
CFR 200.439(b)(2), capital expenditures for special purpose equipment are allowable as direct costs, provided that items with a unit cost of
$5,000 or more have the prior written approval of the program manager of the federal program whose funds will be used for this purchase.
CFR 200.462, costs incurred for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs. Special
arrangements and alterations costs incurred specifically for a Federal award are allowable as a direct cost with the prior approval of the
Federal awarding agency or pass-through entity.
CFR 200.313, Equipment (c) (1) Equipment must be used by the non-Federal entity in the program or project for which it was acquired as
long as needed, whether or not the project or program continues to be supported by the Federal award, and the non-Federal entity must
not encumber the property without prior approval of the Federal awarding agency. The Federal awarding agency may require the
submission of the applicable common form for equipment. When no longer needed for the original program or project, the equipment may
be used in other activities supported by the Federal awarding agency, in the following order of priority: (i) Activities under a Federal award
from the Federal awarding agency which funded the original program or project, then (ii) Activities under Federal awards from other
Federal awarding agencies. This includes consolidated equipment for information technology systems.
CFR 200.441, Fines, penalties, damages, and other settlements. Costs resulting from non-Federal entity violations of, alleged violations of,
or failure to comply with, Federal, state, tribal, local, or foreign laws and regulations are unallowable, except when incurred as a result of
compliance with specific provisions of the Federal award, or with prior written approval of the Federal awarding agency.
Directions
Complete this form and email it to the federal program manager/specialist to request approval. After approval is granted,
attach this form to the general attachments tab in the consolidated application on the MyGaDOE portal.
General Information
LEA Name DeKalb County School District
Contact Name Dr. Myisha Warren
Position Executive Director, Federal Programs
Email Address myisha_warren@dekalbschoolsga.org
Phone Number 678-536-6648
If Applicable Location of Asset All DCSD Schools - See Spreadsheets
Intended Length of Service July 2023 - September 2024
Public or Private School Public
Fiscal Information
Fiscal Year 2023
Budget $20,000,000.00
Funding Source ESSER 3 - 4190
If split funded/braided, list programs and percentage per N/A
program
Function/Object Code 1000 532, 1000 610, 1000 642
If Applicable, Total Single Item Cost of Equipment excluding Each vendor will provide a cost analysis for the
installation/shipping, additional costs (installation/shipping, grade level and/or course instructional resource.
etc.) Note: There will be an advertisement in the
Champion and other media publications for a
request for proposals and instructional materials to
review.
Full description of item to be purchased, including intended K-12 Mathematics Instructional Resources
use inclusive of print and digital materials.
Description of Items to be Purchased for Students
and Teachers include but not limited to:
Student Textbook (hardbound)
Student Textbook (digital/online)
Math readers (hardbound)
Georgia Department of Education
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Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Math readers (digital/online)
Vocabulary Card kits (hardbound and/or digital)
ELL interactive guides (hardbound and/or digital)
Chapter Projects (hardbound and/or digital)
Chapter videos (digital)
Chapter Performance Tasks (hardbound and/or
digital)
Foldables (hardbound)
eTools (digital)
Real-World Problem Solving Readers (hardbound
and/or digital)
Targeted Strategic Intervention Guide (hardbound
and/or digital)
Chapter Tests (hardbound and/or digital)
Performance Tasks (hardbound and/or digital)
Benchmarks (hardbound and/or digital)
Classroom Games Kit (hardbound and/or digital)
Skill-based Activities (hardbound and/or digital)
Skills Handbook for Students (hardbound and/or
digital)
Skills Handbook for Teachers (hardbound and/or
digital)
Practice and Problem Solving Workbook Student
Edition (hardbound and/or digital)
Practice and Problem Solving Workbook Teacher
Edition (hardbound and/or digital)
Teacher Edition of Student Textbook (hardbound)
Teacher Edition of Student Textbook
(digital/online)
Student manipulative kit (rulers, color tiles, two-
color counters, pattern blocks, base ten blocks,
tangrams, Cuisenaire Rods, fraction circles,
fraction bars, fraction tiles, double-sided money,
ten frames, geometric solids, hundreds board,
dice, number generators, number lines, coin set,
linking cubes, protractor, compass, whiteboards,
dollar bill set, geoboards, place value chips,
coordinate pegboard, base ten units, base ten
rods, RekenRods, attribute blocks, grouping
circles, base ten units, base ten rods, base ten
flats, geared clock, Algebra tiles, snap cubes,
slopeometer, balance scale, scientific calculator,
graphing calculator, graduated cylinder, relational
geosolids, mirrors, pentominoes, attribute blocks,
pegboards, patty paper, geo reflector kits,
algeblocks, algebra lab gear, Hands-On Equations,
etc.)
Intent and Purpose: Goal: Provide students with aligned instructional
Describe goals/objectives/intended outcomes math resources to support increasing student
outcomes and decreasing student learning loss.
Georgia Department of Education
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Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Objective: Purchase instructional resources
aligned to the new Georgia math standards.
Intended Outcome: Provide equity and access to a
viable curriculum that is measured by formative
and summative assessments at the district and
state level.
The desired outcome for this adoption cycle is to
provide up-to-date, research-based, relevant, and
appropriate materials that will effectively support
teaching and learning practices in our K - 12
mathematics classrooms and will offer all teachers
and students greater access to relevant print and
digital resources/tools to increase student
outcomes and decrease student learning loss.
The following list of requirements, although
extensive, is not exhaustive and is intended to
provide interested parties with sufficient basic
information to submit proposals meeting minimum
requirements but is not intended to limit a
proposal’s content or exclude any relevant or
essential information.
Curricular/Design Requirement
1. Georgia K-12 Mathematics Standards for
Alignment
a. Instructional materials in all formats,
including print, digital and online materials, are
aligned to the new Georgia K-12 Mathematics
Standards.
b. Curriculum materials must have a clear and
documented research base by an outside
evaluator.
2. Math Grade/Courses
• Math – Grades K through 5
• Math – Grades 6 through 8
• Algebra: Concepts and Connections
• Geometry: Concepts and Connections
• Advanced Algebra: Concepts and
Connections
• Pre-Calculus
• Calculus
• Advanced Mathematical Decision Making
• Advanced Placement Pre-Calculus,
Calculus AB, Calculus BC, and Statistics
3. Mathematical Content and Emphasis
a. Materials focus coherently on the “major
work” of the grade/course in a way that is
consistent with the progressions in the standards.
Georgia Department of Education
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Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
b. Progression of standards across grade-
levels/courses are clearly identified.
c. Materials are designed so that students
attain the fluency and procedural skills required by
the standard.
d. Mathematical practices are an explicit part
of instruction, and the curriculum demonstrates
authentic connections between content standards
and practices.
e. Mathematical reasoning, statistical
reasoning, and computer science are essential to
the learning experience, tasks, and assessments.
f. Program is based on strategies of teacher
clarity.
4. Access for all Students
a. Materials should be thoughtfully designed
to support all students, including special
populations (e.g., English language learners, Early
Intervention Program, Exceptional Education,
Montessori, International Baccalaureate, and
Gifted) in accessing and meeting the Georgia K-12
Mathematics Standards.
Provide the evidence-based documentation to support the The evidence-based documentation to support the
purchase (if required) pruchase will be the Georgia Department of
Education Mathematics Instructional Materials
Quality Assurance Rubric.
https://www.gadoe.org/Curriculum-Instruction-and-
Assessment/Curriculum-and-
Instruction/Documents/Mathematics/Georgia-K12-
Mathematics-Standards/Georgia-Mathematics-
Support-Resources/Mathematics-Instructional-
Resources-Quality-Assurance-Rubric.pdf
Describe monitoring and/or measures of effectiveness to be The LEA will follow all procedures outlined in the
used district’s federal programs handbook aligned with
the EDGAR and UGG regulations for the
requested items of cost.
The assessments embedded within the
instructional resources will provide ongoing, real-
time, and actionable data to support effective
teaching learning to address tier I instruction and
tier II intervention supports.
Reminders:
• Approved capital expenditures are budgeted using any of the 700 series object codes.
• Capital equipment cannot be claimed as Indirect Costs. Therefore, if the LEA claims indirect costs, all capital
Georgia Department of Education
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Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
expenditures must be subtracted from the program's allocation prior to applying the restricted indirect cost
rate.
• If private schools are using equipment, the equipment must remain on the LEAs inventory log.
GaDOE Use Only
Approved x Not Approved
Program Manager/Designee Signature: Date:
03.31.23
If Braided/Split Funded:
Program Manager/Designee Signature: Date:
Program Manager/Designee Signature: Date:
Once signed by program manager/specialist, form will be returned to the LEA contact to attach to the general attachment tab
in the consolidated application on the MyGaDOE portal.
Georgia Department of Education
Revised2.22.2021 Page 2 of 2
DeKalb County School District
Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 Region 7
Chamblee HS Druid Hills HS Lithonia HS Clarkston HS M. L. King Jr. HS Columbia HS Cedar Grove HS
Chamblee MS Druid Hills MS Lithonia MS Freedom MS Salem MS Columbia MS Cedar Grove MS
Ashford Park ES Avondale ES Stoneview ES Allgood ES Browns Mill ES Columbia ES Cedar Grove ES
Huntley Hills ES Briar Vista ES Dunaire ES Fairington ES Snapfinger ES Oak View ES
Montgomery ES Fernbank ES Redan HS Indian Creek ES Flat Rock ES Toney ES
Laurel Ridge ES Redan MS Jolly ES Murphey Candler ES McNair HS
Cross Keys HS McLendon ES Redan ES Towers HS McNair MS
Sequoyah MS E. L. Miller ES Stone Mountain HS Miller Grove HS Bethune MS Barack H Obama
Cary Reynolds ES Lakeside HS Shadow Rock ES Stone Mountain MS Miller Grove MS Canby Lane ES Flat Shoals
Dresden ES Henderson MS Hambrick ES Panola Way ES Peachcrest ES Kelley Lake ES
John R. Lewis ES Briarlake ES Stephenson HS Rockbridge ES Woodridge ES Rowland ES McNair ES DLA
Montclair ES Evansdale ES Stephenson MS Stone Mill ES
Woodward ES Hawthorne ES Pine Ridge ES Stone Mountain ES Southwest DeKalb HS No Cluster No Cluster
Henderson Mill ES Princeton ES Chapel Hill MS DeKalb HS Tech-South DeKalb ES of Arts
Dunwoody HS Oak Grove ES Rock Chapel ES No Cluster Bob Mathis ES International Student Narvie J. Harris Theme
Peachtree MS Pleasantdale ES Champion Theme MS Chapel Hill ES Wadsworth Magnet Robert Shaw Theme
Austin ES Sagamore Hills ES No Cluster DeKalb Early College Rainbow ES DeKalb Early Learning
Chesnut ES Arabia Mtn HS Eagle Woods Academy *Alternative Schools*
Dunwoody ES Tucker HS Marbut Theme GNETS @Shadowrock No Cluster DeKalb Alternative
Hightower ES Tucker MS Shadow Rock ES DeKalb HS of the Arts E. L. Bouie Theme Elizabeth Andrews HS
Kingsley ES Brockett ES Wynbrooke Theme Flex Academy
Vanderlyn ES Idlewood ES
Livsey ES
Midvale ES
Kittredge Magnet Smoke Rise ES
Margaret Harris
Oakcliff Theme Coralwood Center
Warren Tech Fernbank Center
LIST OF SCHOOLS / CENTERS
SCHOOL CODE LEVEL
ALLGOOD ELEMENTARY 108 ES
ARABIA MOUNTAIN HIGH 503 HS
ASHFORD PARK ELEMENTARY 113 ES
AUSTIN ELEMENTARY 118 ES
AVONDALE ELEMENTARY 120 ES
BARACK OBAMA ELEMENTARY 160 ES
MARY MCCLEOD BETHUNE MIDDLE 584 MS
BOB MATHIS ELEMENTARY 259 ES
BOUIE, E.L. ELEMENTARY 342 ES
BRIAR VISTA ELEMENTARY 133 ES
BRIARLAKE ELEMENTARY 132 ES
BROCKETT ELEMENTARY 136 ES
BROWNS MILL ELEMENTARY 138 ES
CANBY LANE ELEMENTARY 145 ES
CARY REYNOLDS ELEMENTARY 325 ES
CEDAR GROVE ELEMENTARY 148 ES
CEDAR GROVE HIGH 519 HS
CEDAR GROVE MIDDLE 521 MS
CHAMBLEE HIGH 522 HS
CHAMBLEE MIDDLE 521 MS
CHAMPION THEME MIDDLE 582 MS
CHAPEL HILL ELEMENTARY 147 ES
CHAPEL HILL MIDDLE 523 MS
CHESTNUT ELEMENTARY 152 ES
CLARKSTON HIGH 525 HS
COLUMBIA ELEMENTARY 156 ES
COLUMBIA HIGH 527 HS
COLUMBIA MIDDLE 526 MS
CORALWOOD DIAGNOSTIC CENTER 022 ES
CROSS KEYS HIGH 529 HS
DEKALB ALTERNATIVE 546 HS
DEKALB EARLY COLLEGE ACADEMY 506 HS
DEKALB ELEMENTARY SCHOOL OF THE
ARTS 102 ES
DEKALB HS OF TECH. SOUTH 623 HS
DEKALB SCHOOL OF THE ARTS 501 HS
DORVILLE UNITED ELEMENTARY 147 ES
DRESDEN ELEMENTARY 176 ES
DRUID HILLS HIGH 533 HS
DRUID HILLS MIDDLE 573 MS
DUNAIRE ELEMENTARY 178 ES
DUNWOODY ELEMENTARY 180 ES
DUNWOODY HIGH 535 HS
E.L. MILLER ELEMENTARY 257 ES
EAGLE WOODS ACADEMY 024 CTR
EARLY LEARNING CENTER 020 CTR
ELIZABETH ANDREWS HIGH 625 HS
EVANSDALE ELEMENTARY 185 ES
FAIRINGTON ELEMENTARY 187 ES
FERNBANK ELEMENTARY 190 ES
FERNBANK SCIENCE CENTER 660 CTR
FLATROCK ELEMENTARY 186 ES
FLAT SHOALS ELEMENTARY 195 ES
FREEDOM MIDDLE 524 MS
HAMBRICK ELEMENTARY 212 ES
HAWTHORNE ELEMENTARY 213 ES
HENDERSON MIDDLE 549 MS
HENDERSON MILL ELEMENTARY 215 ES
HIGHTOWER ELEMENTARY 218 ES
HUNTLEY HILLS ELEMENTARY 220 ES
IDLEWOOD ELEMENTARY 225 ES
INDIAN CREEK ELEMENTARY 230 ES
INTERNATIONAL STUDENT CENTER 716 CTR
JOHN R. LEWIS ELEMENTARY 140 ES
JOLLY ELEMENTARY 232 ES
KELLEY LAKE ELEMENTARY 235 ES
KINGSLEY ELEMENTARY 236 ES
KITTREDGE MAGNET 237 ES
LAKESIDE HIGH 555 HS
LAUREL RIDGE ELEMENTARY 250 ES
LITHONIA HIGH 559 HS
LITHONIA MIDDLE 558 MS
LIVSEY ELEMENTARY 256 ES
MARBUT THEME 261 ES
MARGRET HARRIS 015 CTR
MARTIN LUTHER KING JR HIGH 574 HS
MCLENDON ELEMENTARY 260 ES
MCNAIR DISCOVERY 262 ES
MCNAIR HIGH 595 HS
MCNAIR MIDDLE 544 MS
MIDVALE ELEMENTARY 270 ES
MILLER GROVE HIGH 564 HS
MILLER GROVE MIDDLE 568 MS
MONTCLAIR ELEMENTARY 278 ES
MONTGOMERY ELEMENTARY 284 ES
MURPHY CANDLER ELEMENTARY 146 ES
NARVIE J. HARRIS THEME 194 ES
OAK GROVE ELEMENTARY 305 ES
OAK VIEW ELEMENTARY 306 ES
OAKCLIFF THEME 300 ES
PANOLA WAY ELEMENTARY 309 ES
PEACHCREST ELEMENTARY 309 ES
PEACHTREE MIDDLE 565 MS
PINE RIDGE ELEMENTARY 312 ES
PLEASANTDALE ELEMENTARY 315 ES
PRINCETON ELEMENTARY 345 ES
RAINBOW ELEMENTARY 332 ES
REDAN ELEMENTARY 320 ES
REDAN HIGH 567 HS
REDAN MIDDLE 566 MS
ROBERT SHAW THEME 370 ES
ROCK CHAPEL ELEMENTARY 340 ES
ROCKBRIDGE ELEMENTARY 344 ES
ROWLAND ELEMENTARY 348 ES
SAGAMORE HILLS ELEMENTARY 350 ES
SALEM MIDDLE 569 MS
SEQUOYAH MIDDLE 570 MS
SHADOW ROCK CENTER 011 CTR
SHADOW ROCK ELEMENTARY 362 ES
SMOKE RISE ELEMENTARY 398 ES
SNAPFINGER ELEMENTARY 400 ES
SOUTHWEST DEKALB HIGH 576 HS
STEPHENSON HIGH 578 HS
STEPHENSON MIDDLE 579 MS
STONE MILL ELEMENTARY 415 ES
STONE MOUNTAIN ELEMENTARY 420 ES
STONE MOUNTAIN HIGH 580 HS
STONE MOUNTAIN MIDDLE 581 MS
STONEVIEW ELEMENTARY 425 ES
TONEY ELEMENTARY 465 ES
TOWERS HIGH 585 HS
TUCKER HIGH 593 HS
TUCKER MIDDLE 592 MS
VANDERLYN ELEMENTARY 484 ES
WADSWORTH MAGNET 139 ES
WARREN TECHNICAL SCHOOL 624 CTR
WOODRIDGE ELEMENTARY 492 ES
WOODWARD ELEMENTARY 496 ES
WYNBROOKE THEME 498 ES