Agenda Item
b. Device Repair Services Renewal - Year 2 of 3 (not to exceed $2,291,100)
Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology,
Request: It is requested that the Board of Education approve the renewal of device repair services to include maintenance, repair, and warranty services from CDW-G at a cost not to exceed $2,291,100.
This is year 2 of a three-year agreement to provide services to students Acer Spin 511 Chromebooks and spare devices. This agreement was last approved in April 2022.
Why: The purpose of the agenda item is to purchase device repair services for maintenance repair and warranty.
Details: The district is committed to providing the necessary technology tools for students to ensure equitable access to learning experiences. Device accessibility and management continues to be a top priority necessary to support student learning.
For the past year, CDW-G and Lexicon Tech Solutions have partnered with the district to provide repair services for our 93,000+ student device fleet. These services include device pick up and delivery at the local school, repair and part replacement services, as well as access to spare devices while repairs are occurring.
This agenda item requests renewal of these services. This repair process includes a full diagnosis of the damaged device and repair of all damage identified, both reported and unreported.
This service is necessary to support equitable access to learning applications and digital content as well as connect with teachers.
In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this renewal will utilize the Sourcewell Contract 081419-CDW.
Financial impact: $2,291,100
ESSER 448-1000-561600-30521-7600-4190-8010-070-2022
Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: July 2023
Status: Approved by General Counsel
DeKalb County Schools
16-May-23
Contract: Sourcewell 081419-CDW Tech Catalog
ICA Terms and Conditions Apply
DeKalb Renewal 1 (Year 2): July 1, 2023 – June 30, 2024
Quantity Description Unit Price Total Price
54,969 CARES Devices at $18.40/unit $18.40 $1,011,429.60
9,031 Devices at $18.40/unit $18.40 $166,170.40
25,000 Existing Devices at $24.54/unit $24.54 $613,500.00
2,068 School Year Title Purchases (Po's received) $33.00 $68,244.00
Grand Total: $1,859,344.00