Agenda Item
a. Harris Schools Solutions Applications Support and Maintenance Agreement Renewal (not to exceed $123,297)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of applications support and maintenance fees to Harris School Solutions, Inc. at a cost not to exceed $123,297.00. This is a one-year agreement.
Why: To provide maintenance for our Enterprise Resource Planning System (TERMS/CrossPointe) and ACA (AptaFund Affordable Care Act). This is DCSD’s legacy system that currently handles payroll. The Division of Information and Instructional Technology is responsible for the technical support and programming operations for Harris School Solutions. Finance and Human Resources Departments are responsible for the data and workflow operations.
Details: The annual maintenance provides the DeKalb County School District with scheduled upgrades, software modifications mandated by changes in State and Federal reporting demands we are faced with each year. This agreement provides customized programming services for the Harris School Solutions Online Application that includes Finance, Human Resources Management, and the graphical user interface (GUI). Since the acquisition of CrossPointe, Harris School Solutions has provided exceptional customer service and support for our legacy system. We will need to maintain this maintenance service as we transition to the new ERP system to ensure business continuity.
Pursuant to Board of Education Policy DJE, the purchase of services from Harris Solutions does not require a competitive bid because it meets the policy definition of a single source. Harris Solutions provides support for the district's legacy ERP system, CrossPointe.
Financial impact: $123,297.00 General Fund
Charge code: 100.2800.530000.00011.7600.9990.0308.070.0000
Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: July 2023
Status: Approved by General Counsel
PROPOSAL FOR SERVICES
ORGANIZATION: DeKalb Co. School District
2652 Lawrenceville Highway
Decatur, GA 30033
CONTACT NAME: Linda Jordan
Information Technology Dept.
Services to be provided:
TERMS application support and maintenance services as outlined on the DeKalb Co Service
Agreement.
Maintenance Period: July 1, 2023 to June 30, 2024
Amount: $99,252
Prepared by: Beth Senn, Vice-President, Support Services
Date: April 7, 2023
Please sign and return this by email to: bsenn@harriscomputer.com.
Once a signed quote has been received, we will provide an invoice for payment.
Client Approval:
Signed:
Name:
Date:
PO #: