Agenda Item
c. Annual Software Renewal Approval - Allovue, Incorporated - Renewal Year 2 of 4 (from July 1, 2023 through June 30, 2024) (not to exceed $530,500)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve Allovue, Incorporated for the purchase of consulting services and software via the Interlocal Purchasing System under contract number 200105 in support of the development of the annual Budget. The total cost for the software license (unlimited users) budget and strategic development support in the amount of $530,500 from July 1, 2023 through June 30, 2024.
Why: The District is seeking strategic support for the FY24 budget process. Allovue offers consulting and cloud-based software to provide strategic budgeting that would allow the District to select ideal funding formulas and model funding scenarios. This service includes site-level development through a collaborative environment aligned to strategic goals. This will in-turn allow the District to educate stakeholders in need of details including student level reporting aligning to district and school board priorities down to student-centered budget allocations.
Allovue will work with Finance and the Budget Oversight Committee team to develop the District’s FY2024 budget and the official budget book. The District is also pursuing the Government Finance Officers Association’s (GFOA)s established Distinguished Budget Presentation Awards Program that prepares governments to develop budget documents of the very highest quality, as established by the National Advisory Council on State and Local Budgeting. Allovue has worked with other school Districts in preparing budget documents that meet this distinguished award program.
Details: Pursuant to Board Policy DJE D3(d), Exceptions to Competitive Selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia and through "inter- governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale".
Core features of Allovue software include flexible staffing set-up, approval, position planning and up-to-date changes across the system. This will enable the
District to integrate the work of the budget and support the ERP implementation of the HR/Payroll/Position Budget module. Allovue integrates with the Tyler ERP solution and specializes in K-12 budgeting strategies and technologies, while allowing Districts to build trust with community stakeholders. Allovue has been used by many school districts across the nation and Georgia, including Atlanta Public Schools, Fayette and Douglas County School District.
Financial impact: $530,500 will be allocated from the General Fund (Fund 100) - Division of Finance Budget (Department 7200), Purchased Professional Services and Software.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0278
Effective: Upon Board Approval
Status: Approved by General Counsel