Agenda Item
i. RFQu No. 23-752-021 New Dresden Elementary School Project Award CM (Pre-Construction Phase Fee) (not to exceed $10,000)
Summary: Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu No. 23-752-021 for construction management services for the New Dresden Elementary School to The Winter Construction Company the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it requested that the Board of Education approve a not-to-exceed amount of $10,000.00, for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:
Site package will be presented in Winter 2023-2024
Final Guaranteed Maximum Price (GMP) will be presented in Spring 2024.
Additional sub packages may be presented to the Board of Education for approval as needed.
Why: To approve the award of the construction management contract for New Dresden Elementary School project in accordance with the District’s voter-approved E-SPLOST VI program
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on March 30, 2023, and notification of the upcoming solicitation was sent via email to180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry and 369 vendors on DemandStar. The solicitation was advertised in the Champion and posted on DCSD website. Eighteen (18) people attended the mandatory pre-proposal meeting on April 13, 2023, representing seven (7) construction managers. Five (5) statements of qualifications were received on May 4, 2023, for the New Dresden Elementary School project.
The qualifications for the five (5) responsive firms were evaluated by a selection committee, and four (4) firms were shortlisted and invited to further discuss their qualifications during an interview. Interviews were conducted on May 22, 2023. This recommendation is based on the final scoring of the interview and presentation process. The Winter Construction Company will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. The Winter Construction Company is located at 5616 Peachtree Road, Suite 100, Atlanta, Georgia 30341.
Financial impact: The total amount of $10,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for New Dresden Elementary School Project will be allocated from the construction cost code (SP6NEWSCH.21836.CONSTRSV) under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Status: Approved by General Counsel