Agenda Item
i. ITB 24-547 for Middle School Weight Room Equipment to Wynnpro, LLC (not to exceed $289,777.80)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-547 DCSD Middle School Weight Room Equipment to Wynnpro, LLC, not to exceed $289,777.80
Why: DCSD desires to contract with Wynnpro, LLC for the acquisition and installation of weight room equipment for 18 middle schools. This weight room equipment will provide middle school students the opportunity to learn proper techniques of lifting weights. This valuable lesson will help reduce injuries, increase competition performance and promote a healthy lifestyle.
The weight room equipment company will be responsible for the delivery, assembly and installation the equipment at each school.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The ITB was issued on March 30, 2023, and notification of the upcoming ITB was posted to IonWave on March 30, 2023, posted on the Georgia Procurement Registry on March 30, 2023 and advertised in the Champion Newspaper on March 30, 2023 and April 6, 2023. Electronic notification was sent to 33 vendors from the DCSD Vendor Bid List, 102 vendors through the State of Ga. Procurement Registry and 28 vendors through IonWave. Eight (8) bids were reviewed and deemed responsive to the requirements of the solicitation. The 8 bids were evaluated by an evaluation committee, which consisted of three (3) staff members from the Athletics Department.
Financial impact: The total budget for ITB 24-547 Wynnpro LLC. is allocated from the cost code (100.1000.573000.00011.7090.9990.8010.040.0000) Purchase Equipment - Athletics’ General Fund Budget in the amount not to exceed $289,777.80.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. James Jackson, Executive Director Athletics, Division of Operations, 678.676.1824
Status: Approved by General Counsel
May 2, 2023
RE: Sourcing Efforts Letter – ITB 24-547 DCSD Middle School Weight Room Equipment
Mr. James Jackson,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for ITB 24-547 DCSD Middle School Weight Room Equipment.
The Purchasing Department’s efforts include the following:
1) ITB 24-547 was posted to IonWave on March 30, 2023.
2) ITB 24-547 was posted to the Georgia Procurement Registry on March 30, 2023.
3) ITB 24-547 was advertised in the Champion Newspaper on March 30, 2023 and April 6, 2023.
4) Electronic notification sent to 33 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 102 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 28 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Eight (8) bids were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Paris Burd
Mr. Lorenzo Sewell
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org