Agenda Item
ii. Approval of Purchase of an Annual License for the use of the Kahua Project Management Information System (PMIS) software (not to exceed $397,000 for the initial one-year contract period)
Summary: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the Purchase of an annual license for the use of the Kahua Project Management Software as the District’s Project Management Information System (PMIS) for both E-SPLOST and Non-E-SPLOST construction projects for an amount not to exceed $397,000 for the initial contract period. This request is for the initial one-year contract and will include four (4) one-year renewal options.
Why: To provide Operations’ staff with a state-of-the-art PMIS tool to effectively manage all District E-SPLOST and non-E-SPLOST construction projects. Previously, the PMIS was provided by the contracted E-SPLOST Program Management firm, however the District recognizes the value of direct ownership of the system.
Details: In anticipation of the upcoming end of E-SPLOST V and the start of E-SPLOST VI, Operations’ staff started investigating PMIS software systems in late 2021/early 2022 that would be District owned and used by both District and the E-SPLOST Program Manager staff. One issue with past PMIS software is that once the contracted E-SPLOST Program Manager’s contract was complete, District staff would not have effective use of the then current PMIS software as it was initiated and maintained by the then current E-SPLOST Program Manager. District staff evaluated PMIS software products from multiple vendors and selected Kahua due to its capabilities and ease of use. Additionally, the District was notified by ACERM that the current PMIS software, Proliance, will be retired by its parent company, Trimble, effective the first quarter of 2023.
The current request for $397,000 will allow for the completion of the initial implementation of the Kahua domain and will allow for the annual subscription for unlimited users for DCSD projects. The agreement would include four (4) one-year renewal options at additional annual costs as outlined in the attached PMIS License Agreement dated April 12, 2023. It is anticipated that training for staff will commence shortly after Board approval and that the transition from Proliance to Kahua will be complete by Fall 2023.
Financial impact: The total contract amount for these services in the amount not to exceed $397,000 will be allocated from the General Fund Budget (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Erick Hofstetter, Chief Operating Officer, 678.676.1470
Richard Boyd, Director of Design and Construction, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel.
January 9, 2023
Kahua, Inc.
10000 Avalon Boulevard, Suite 600
Alpharetta, GA 30009
RE: Kahua Contract
Kahua PMIS
Dear Mr. Boyd,
The Kahua Pricing for DeKalb County School District follows the GSA Schedule 70 Pricing.
GSA Schedules (also referred to as Multiple Award Schedules (MAS) and Federal Supply Schedules) are long-
term governmentwide contracts with commercial firms providing federal, state, and local government buyers
access to more than 11 million commercial supplies (products) and services at volume discount pricing.
Information regarding Kahua’s GSA Schedule 70 Contract Number can be found below.
Kahua products are available for purchase through the GSA Schedule 70 Contract # 47QTCA19D00CF.
Contract: 47QTCA19D00CF
Contractor: KAHUA, INC.
Address: 10000 AVALON BOULEVARD, SUITE,
ALPHARETTA, GA30009
E-Mail: rspence@kahua.com
Additional details can be found on the following Cooperative Purchasing page of the GSA website or contact
the GSA as follows:
FAS National Customer Service Center
1-800-488-3111
ncsccustomer.service@gsa.gov
Sincerely,
Ryan Spence
Client Executive
rspence@kahua.com
(404) 775-5487