Agenda Item
b. BrainPOP Digital Content Renewal (not to exceed $186,637.42)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the renewal of BrainPOP and BrainPOP, Jr., with BrainPOP, Inc. at a cost not to exceed $186,637.42.
Why: The purpose of the agenda item is to approve the annual license for the district’s BrainPOP and BrainPOP, Jr. Subscriptions.
Details: BrainPOP is a group of educational websites with over 1,000 short, animated movies for students in grades K-12. Together with quizzes and related materials, BrainPOP covers the subjects of science, social studies, English, math, engineering and technology, health, arts, and music.
It provides engaging and creative ways to explain complex concepts to students. It is a trusted learning resource that supports core and supplemental subjects and provides access to millions of learners worldwide.
For the 2022 - 2023 school year, the DeKalb County School District’s BrainPOP use data includes:
Unique Users
Unique Users
Total Logins
Total Logins
Students
Teachers
Students
Teachers
BrainPOP
52,100
3,745
779,148
76,588
BrainPOP, Jr.
27,833
2,377
273,736
44,648
Total
79,933
6,122
1,052,884
121,236
BrainPOP continues to be an essential tool utilized by students and teachers to support learning, both virtually and in person. Both BrainPOP and BrainPOP, Jr. are now the most used applications in our Launchpad portal.
These engaging educational sites have numerous subscribers nationally and globally. District subscribers similar to the demographics and size of the DeKalb County School District include, but are not limited to Austin ISD (TX), Northside ISD (TX), Milwaukee Public School District (WI), School District of Orange County (FL), and School District of Palm Beach (FL).
Pursuant to Board of Education Policy DJE, the purchase of BrainPOP does not require a competitive bid because it meets the policy definition of a sole source. The DeKalb County School District has purchased BrainPOP services for 12+ years with consistent data to support continuous renewal. The DeKalb County School District utilizes BrainPOP to help deliver on the district’s promise to continue providing learning for all students.
Financial impact: $186,637.42
General Funds
100.1000.561200.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: June 2023
Status: Approved by General Counsel
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals, be factual and do not include unsubstantiated opinions.
Contractor Name: BrainPOP Contract Title and Number RFP
Contract Term: 1yr Contract Period: From: July 1, 2022 To: June 30, 2023
Contract Value: $186,637.42 Department:
Information and Instructional Technology
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractor contractual requirements,
appear or were satisfactory. and recovery is not likely
in a timely manner. The
. contractor’s corrective
actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
BrainPOP provides satisfactory service as outlined in the
contracted terms.
Satisfactory
Work performed in compliance with contract Unsatisfactory
terms N/A
Insufficient info. to rate
BrainPOP provides a robust system of digital resources
as required. The lessons are well-organized and
Satisfactory structured, making it easy for students to navigate the
Materials, supplies and equipment provided as Unsatisfactory material.
required? N/A
Insufficient info. to rate
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The senior support representative and technical team is
Satisfactory readily available to support the needs of the DeKalb
Unsatisfactory County School District.
Staff availability
N/A
Insufficient info. to rate
Satisfactory
Satisfactory
Timeliness of work Unsatisfactory
N/A
Insufficient info. to rate
The BrainPOP team maintains a high level of staff
professionalism with DCSD.
Satisfactory
Staff professionalism Unsatisfactory
N/A
Insufficient info. to rate
BrainPOP provides excellent customer service. They
communicate all requests from teachers when new
Satisfactory accounts are being requested or if there are any technical
Unsatisfactory issues.
Customer service N/A
Insufficient info. to rate
BrainPOP frequently updates its content to ensure that it
is up-to-date and relevant to the current curriculum. This
Satisfactory
dedication to timely updates and relevant content
Unsatisfactory
Quality of work demonstrates BrainPOP's commitment to providing a
N/A
valuable learning experience for students. The platform
Insufficient info. to rate
also provides a range of supplementary resources and
activities, further enhancing the speed and effectiveness
of learning.
BrainPOP maintains an open line of communication
throughout the school year. They provide an immediate
Satisfactory
response to DCSD’s teachers
Communication and Accessibility Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory. BrainPop provides an update of new
Satisfactory
Unsatisfactory releases and/or modifications with their tool prior to
Prompt and effective correction of situations making any changes to our account.
and conditions N/A
Insufficient info. to rate
BrainPOP automatically computer-generated monthly
Documentation records, receipts, invoices and usage reports and documentation, highlighting student
computer-generated reports received in a Satisfactory
and teacher usage.
timely manner and in compliance with Unsatisfactory
contract specifications. N/A
Insufficient info. to rate
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BrainPOP has proven to be a reliable and efficient
resource for educators and students alike, offering a
x Yes No robust platform with timely and effective educational
Would you recommend using this firm again? content delivery. Yes, I would recommend BrainPOP
(Explain) again.
OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Name of Evaluator: Terri Webb Terri Webb
(Print) (Signature)
Title: Manager III, Instructional Technology Date: April 12, 2023
FISCAL INFORMATION:
Original Contract Value $ __ _________________
Dollar amount of increase (decrease) $ _____________N/A____________
Percent of increase (decrease)________ %
Reason for increase (decrease) ________________________N/A__________________________________________________
Project Scope (FY 2023-2024) Timeline
CIO Review
Monika Davis April 12, 2023
Signature Date
Chief Information Officer
Title
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