Agenda Item
i. Extension (Renewal) RFP No. 21-524R Uniform Services (Renewal Year 2 of 4) to Cintas Corporation (not to exceed $235,400.00 for SY 23-24)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas Corporation in the amount not to exceed $235,400.00 for SY 23-24. This request extends the agreement with Cintas Corporation an additional year from July 1, 2023, through June 30, 2024. This is the second of four (4) one-year (1-year) Contract Renewal options.
Why: The goal of School Nutrition Services is to maintain a professional appearance at all times and promote a positive image of a quality program. School Nutrition employees are among the lowest paid employees in the District, therefore a uniform program will increase morale and will be provided to Central Office and School-level employees at no cost. There are currently 41 Central Office employees and 720 School-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to a good level of service provided by Cintas Corporation, School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2023, through June 30, 2024.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the second of 4 extensions (renewals) allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
Chronology of Agenda Item
Scope: Extension (Renewal) RFP 21-524R to Cintas Corporation
Contract Term: This is a contract from July 1, 2023 through June 30, 2024
with options for renewal/extension for up to four (4) years through June 30,
2025.
Solicitation Process: RFP 21-524R was competitively solicited through the
Purchasing Department; it was posted to the DCSD website and IonWave on
October 22, 2020. The bid was advertised in the Champion Newspaper on
October 22, 2020 and October 27, 2020. Electronic notification was sent to
122 vendors from the DCSD vendor bid list. Electronic notification was also
sent to 631 vendors through the State of GA Procurement Registry and 50
vendors through IonWave.
Award Process: Only one (1) vendor responded to the solicitation and was
deemed responsive to requirements of the solicitation by the Purchasing
department.