Agenda Item
i. Extension (Renewal) RFP No. 21-524R Uniform Services (Renewal Year 2 of 4) to Cintas Corporation (not to exceed $235,400.00 for SY 23-24)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas Corporation in the amount not to exceed $235,400.00 for SY 23-24. This request extends the agreement with Cintas Corporation an additional year from July 1, 2023, through June 30, 2024. This is the second of four (4) one-year (1-year) Contract Renewal options.
Why: The goal of School Nutrition Services is to maintain a professional appearance at all times and promote a positive image of a quality program. School Nutrition employees are among the lowest paid employees in the District, therefore a uniform program will increase morale and will be provided to Central Office and School-level employees at no cost. There are currently 41 Central Office employees and 720 School-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to a good level of service provided by Cintas Corporation, School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2023, through June 30, 2024.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the second of 4 extensions (renewals) allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE(MM/DD/YYYY)
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NAME:
Aon Risk Services Northeast, Inc. PHONE FAX
(A/C. No. Ext):
(866) 283-7122 (800) 363-0105
c/o Aon Client Services (A/C. No.):
4 Overlook Point E-MAIL
Lincolnshire IL 60069 USA ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: Liberty Mutual Fire Ins Co 23035
Cintas Corporation and its Subsidiaries INSURER B: LM Insurance Corporation 33600
6800 Cintas Blvd
PO Box 625737 INSURER C: Liberty Insurance Corporation 42404
Cincinnati OH 45262 USA INSURER D: Westchester Fire Insurance Company 10030
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