Agenda Item
i. Extension (Renewal) RFP No. 21-524R Uniform Services (Renewal Year 2 of 4) to Cintas Corporation (not to exceed $235,400.00 for SY 23-24)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas Corporation in the amount not to exceed $235,400.00 for SY 23-24. This request extends the agreement with Cintas Corporation an additional year from July 1, 2023, through June 30, 2024. This is the second of four (4) one-year (1-year) Contract Renewal options.
Why: The goal of School Nutrition Services is to maintain a professional appearance at all times and promote a positive image of a quality program. School Nutrition employees are among the lowest paid employees in the District, therefore a uniform program will increase morale and will be provided to Central Office and School-level employees at no cost. There are currently 41 Central Office employees and 720 School-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to a good level of service provided by Cintas Corporation, School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2023, through June 30, 2024.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the second of 4 extensions (renewals) allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
October 14, 2022
VIA EMAIL
Cintas Corporation
1625 Heraeus Boulevard
Buford, GA 30518
ATTN: Rich Esdaile, Service Manager
Reference: RFP 21-524R, School Nutrition Uniform Services
Dear Mr. Esdaile:
As a result of the excellent service provided by Cintas Corporation, the DeKalb County School District (“DCSD”)
desires to renew the award of RFP 21-524R, School Nutrition Uniform Services, for one (1) year on the same terms,
conditions and pricing as stated in the RFP. The purpose of this letter is to obtain Cintas Corporation’s acceptance
of DCSD’s offer to renew the award of RFP 21-524R.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from May
17, 2023 through May 16, 2024. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates Cintas Corporation’s consideration of this offer to renew the award of RFP 21-524R.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to phyllis
_d_jones@dekalbschoolsga.org no later than Tuesday, October 25, 2022. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included. Feel free to
also fax the acceptance and your proof of insurance to Ms. Jones at 678-676-0170.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Dr. Connie Walker
Ms. Janet Stone
ACKNOWLEDGMENT
Cintas Corporation hereby accepts DeKalb County School District’s offer to renew the award of RFP 21-524R School
Nutrition Uniform Services at the same prices, terms and conditions as the original award, until May 16, 2024.
Cintas Corporation understands that this acceptance is subject to the approval of the DeKalb County Board of
Education.
________________________ 3/23/2023
________________________
Authorized Signatory Date
Ashley Boxley
________________________ Catalog Manager
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org