Agenda Item
ii. Extension (Renewal) Bid No. 22-18 USDA Product Processing (Renewal Year 2 of 4) to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (not to exceed $4,628,750.00 for SY 23-24)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $4,628,750.00 for SY 23-24. This request extends the agreement for all vendors listed above an additional year July 1, 2023 through June 30, 2024.
Why: To ensure DCSD School Nutrition Services (SNS) provide healthy reimbursable meals to DeKalb County students.
USDA allows recipient agencies such as school districts to contract with State approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services uses various USDA commodities for processing products such as whole chicken processed to roasted chicken, natural American and mozzarella cheese processed to cheese sauce and coarse ground beef processed to beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting use of raw product.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024. There is an average 6% price increase from the processors for 2023-2024 SY.
One of the nine initially approved vendors, Michael Foods’ contract will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Temperature Control & Dry Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,000.00. This is the second of 4 extensions (renewals) allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678. 676.1780
Status: Approved by General Counsel
March 03, 2023
VIA EMAIL : Jody.hardin@goldcreekfoods.com
Gold Creek Foods
7070 Tree House Way
Flowery Branch, GA 30542
ATTN: Jody Hardin, Commodity Manager
Reference: Bid No. 22-18, USDA Product Processing
Dear Mr. Hardin:
As a result of the excellent service provided by Gold Creek Foods, the DeKalb County School District (“DCSD”) desires
to renew the award of the items listed below on Bid No. 22-18 USDA Product Processing for one (1) year on the
same terms, conditions and pricing as stated in the bid on the items listed below. The purpose of this letter is to
obtain Gold Creek Foods’ acceptance of DCSD’s offer to renew the award of Bid No. 22-18.
Item No.: 6, 7, 8, 12 & 14 only.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from July
1, 2023 through June 30, 2024. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates Gold Creek Foods’ consideration of this offer to renew the award of Bid No. 22-18.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
solicitationquestions@dekalbschoolsga.org no later than Wednesday, March 8, 2023. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Dr. Connie Walker
Ms. Janet Stone
ACKNOWLEDGMENT
Gold Creek Foods hereby accepts DeKalb County School District’s offer to renew the award of Bid No. 22-18, USDA
Product Processing at the same prices, terms and conditions as the original award, until June 30, 2024. Gold Creek
Foods understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
________________________ 3/8/2023
________________________
Authorized Signatory Date
Jody Hardin
________________________ Commodity Manager
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
GA - Dekalb Co. 2023-2024 Commodity Processing Price List
Cases per Drawdown Est. Cost Donated Commercial
Item Case Pieces Servings Meat Grain 36,000 Pounds Pounds Per FFS Price / FFS Price / per Food Commercial Price per
Code Product Description Weight /serv Piece Size Serving Size per case /Meat Alt Serving Diverted Case Pound CASE serving USDA Value Value/Case Price per CASE SERVING
24 Karat Whole Muscle Breast Items 25,200 lb
792402 Whole Grain Whole Muscle Spicy Breast Chunks 32 4 1.00 oz 4.00 oz 128 2 1 795 31.68 $2.100 $67.20 $0.525 1.2945 $41.01 $108.21 $0.845
792421 Whole Grain Whole Muscle Chicken Breast Fillets 32 1 4.00 oz 4.00 oz 128 2 1 795 31.68 $1.950 $62.40 $0.488 1.2945 $41.01 $103.41 $0.808
792426 Whole Grain Whole Muscle Breakfast Fillet 32 1 2.00 oz 2.00 oz 256 1 0.5 764 32.97 $1.980 $63.36 $0.248 1.2945 $42.68 $106.04 $0.414
792441 Whole Grain Breast Tenderloins 32 3 1.50 oz 4.50 oz 113 2 1 795 31.68 $1.720 $55.04 $0.487 1.2945 $41.01 $96.05 $0.850
18 Karat Dark Meat Items 10,800 lb
791880 Whole Grain Breaded Drumsticks and Thighs 32 1 Varies 4.57 oz 112 2 0.5 279 38.71 $2.010 $64.32 $0.574 1.2945 $50.11 $114.43 $1.022
791890 Fully Cooked Roasted Drumsticks and Thighs 32 1 Varies 3.71 oz 138 2 0 227 47.58 $2.040 $65.28 $0.473 1.2945 $61.59 $126.87 $0.919
791893 CN Whole Grain Breaded Dark Meat Popcorn 32 10 0.45 oz 4.50 oz 113 2 1.25 232 46.55 $1.565 $50.08 $0.443 1.2945 $60.26 $110.34 $0.976
791896 Unbreaded Dark Meat Chicken Strips 32 Varies Varies 2.14 oz 239 2 0 185 58.38 $2.775 $88.80 $0.372 1.2945 $75.57 $164.37 $0.688
When Purchasing COMMODITY Whole Muscle product you must purchase both the white meat and dark meat with a 70/30 ratio of DONATED USDA POUNDS.
14 Karat Natural Proportion White/Dark Chicken Items 36,000 lb
791431 CN Whole Grain Hot & Spicy Patty 32 1 3.00 oz 3.00 oz 170 2 1 1,480 24.32 $1.470 $47.04 $0.277 1.2945 $31.49 $78.53 $0.462
**Pricing based on freight rate of $ to XXX
Prepared by Crawford, Jack 3/8/2023