Agenda Item
ii. Extension (Renewal) Bid No. 22-18 USDA Product Processing (Renewal Year 2 of 4) to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (not to exceed $4,628,750.00 for SY 23-24)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $4,628,750.00 for SY 23-24. This request extends the agreement for all vendors listed above an additional year July 1, 2023 through June 30, 2024.
Why: To ensure DCSD School Nutrition Services (SNS) provide healthy reimbursable meals to DeKalb County students.
USDA allows recipient agencies such as school districts to contract with State approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services uses various USDA commodities for processing products such as whole chicken processed to roasted chicken, natural American and mozzarella cheese processed to cheese sauce and coarse ground beef processed to beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting use of raw product.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024. There is an average 6% price increase from the processors for 2023-2024 SY.
One of the nine initially approved vendors, Michael Foods’ contract will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Temperature Control & Dry Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,000.00. This is the second of 4 extensions (renewals) allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678. 676.1780
Status: Approved by General Counsel
From: Jody Hardin <jody.hardin@goldcreekfoods.com>
Sent: Tuesday, March 28, 2023 2:56 PM
To: Sierra McGhee-Adams
Cc: Teresa Adams (School Nutrition); Carla Smith (Finance); Lakesia Watkins
(Finance)
Subject: [EXTERNAL]RE: FY 24 Price Change Justification: Gold Creek Foods
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Hi Sierra,
We did not ask for a price change for SY23/24. Our Fee For Service price stayed the same.
Jody Hardin / Gold Creek Foods
School Foodservice – K12
Direct: 770-354-9186
jody.hardin@goldcreekfoods.com
From: Sierra McGhee-Adams <Sierra_McGhee-Adams@dekalbschoolsga.org>
Sent: Tuesday, March 28, 2023 2:54 PM
To: Jody Hardin <jody.hardin@goldcreekfoods.com>
Cc: Teresa Adams (School Nutrition) <Teresa_Adams@dekalbschoolsga.org>; Carla Smith (Finance)
<carla_l_smith@dekalbschoolsga.org>; Lakesia Watkins (Finance)
<Lakesia_Watkins@dekalbschoolsga.org>
Subject: RE: FY 24 Price Change Justification: Gold Creek Foods
Good afternoon,
Please provide written proof from the manufacturer that may specify actual dollar change or
percentages regarding the subject matter per your request for a price change justification for review and
approval.
Let me know if you have any additional questions or concerns.
Have a great day.
Thanks,
Sierra M. Adams
DeKalb County School District
Vendor Services
1701 Mountain Industrial Blvd
Stone Mountain, GA 30083
Sierra_McGhee-Adams@dekalbschoolsga.org
(678) 676-0532