Agenda Item
ii. Extension (Renewal) Bid No. 22-18 USDA Product Processing (Renewal Year 2 of 4) to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (not to exceed $4,628,750.00 for SY 23-24)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $4,628,750.00 for SY 23-24. This request extends the agreement for all vendors listed above an additional year July 1, 2023 through June 30, 2024.
Why: To ensure DCSD School Nutrition Services (SNS) provide healthy reimbursable meals to DeKalb County students.
USDA allows recipient agencies such as school districts to contract with State approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services uses various USDA commodities for processing products such as whole chicken processed to roasted chicken, natural American and mozzarella cheese processed to cheese sauce and coarse ground beef processed to beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting use of raw product.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as original term contract from July 1, 2023 through June 30, 2024. There is an average 6% price increase from the processors for 2023-2024 SY.
One of the nine initially approved vendors, Michael Foods’ contract will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Temperature Control & Dry Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,000.00. This is the second of 4 extensions (renewals) allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678. 676.1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, 678. 676.1780
Status: Approved by General Counsel
Chronology of Agenda Item
Scope: Extension (Renewal) Bid 22-18 to 1.) Brookwood Farms, Inc., 2.)
Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.)
Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co.
Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste
and 8.) Tyson Prepared Foods.
One of the nine initially approved vendors, Michael Foods’ contract will not
be extended (renewed) due to the company no longer providing Item No.:
25 (Cheese Omelet). The product will be purchased through our approved
commercial vendor, Bid No. 22-15 Temperature Control & Dry Products.
Food Processing is governed by regulations contained in the USDA Code of
Federal Regulations at 7 CFR Part 250.30. Processors are approved under
USDA National Processing Agreement.
Contract Term: This is a contract from July 1, 2021 through June 30, 2022
with options for renewal/extension for up to four (4) years through June 30,
2026.
Solicitation Process: Bid 22-18 was competitively solicited through the
Purchasing Department from March 11, 2021 through April 20, 2021. It was
posted to DCSD website, advertised in the Champion Newspaper, and
electronic notification was sent to vendors on DCSD vendor list and the State
of GA Procurement Registry.
Award Process: Seventeen (17) vendors responded to the solicitation, all
were reviewed and deemed responsive to requirements of the solicitation by
the Purchasing department. The evaluation panel selected 1.) Brookwood
Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don
Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM
Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba
Yangs 5th Taste and 8.) Tyson Prepared Foods and 9.) Michael Foods, as the
most responsible and responsive bidders.
School Nutrition Services (SNS) requested to extend Bid 22-18 for SY 2023-
2024 with the same terms and conditions as the original term contract from
July 1, 2023 through June 30, 2024.