Agenda Item
c. Retention Incentives (Added 01.06.2023)
Summary: Presented by: Dr. Tekshia Ward-Smith, HR Administrator, Division of Human Resources and Masana Mailliard, Interim CFO.
Request: Requested Action
(Part 1)
It is requested that the Board of Education approve the Retention Incentive Program for FY2022-2023 to include: $1,000 for all full-time employees hired on or before October 1, 2022; $500 for all full-time employees hired after October 1, 2022; and $250 for all part-time employees and any substitutes who have worked 25 days or more by January 18, 2023.
(Part 2)
It is requested that the Board approve to increase the pay for the spring 2023 Meritorious Attendance Recognition Program (MARP) Incentive from $300 dollars to $500- for any full-time employee who is absent 2 days or less from January 3, 2023- May 24, 2023.
(Part 3)
It is requested that the Board approve the FY 2023-2024 Retention Incentive- to include incentives for all full-time employees but mainly focus on teachers in regions 5-7; teachers in Horizon Schools; Math, Science and select Special Education positions, Bus Drivers and SROs. This action is contingent upon budget authority for the FY 2023-2024.
Financial impact: (Part 1) $13,000,000.00 - Heart of the District Incentive (General Fund)
(Part 2) $1,000,000.00- MARP (General Fund)
(Part 3) Added cost not to exceed estimated $27,500,000 contingent upon budget authority.
Contact: Dr. Tekshia Ward-Smith, Interim HR Administrator, Division of Human Resources, 678-676-0168.
Status: Attorney approved
FY23 & FY24 RECRUITING AND
RETENTION INCENTIVE PROPOSAL
Dr. Vasanne Tinsley, Interim Superintendent
Presented by: Tekshia Ward Smith, Administrator Human Resources
Masana Mailliard, Interim Chief Financial Officer
STRATEGIC GOAL AREA #3
Staff Effectiveness
• Recruit highly qualified staff
• Develop high preforming staff
• Retain highly effective staff
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 2
The DeKalb County School District is dedicated to recruiting and retaining highly qualified employees
to directly support student development and achievement. To demonstrate the commitment to hire
and retain effective employees, as well as demonstrate that employees are the HEART of our
organization, the District would like to provide a comprehensive Retention Incentive Program
for FY23 and FY24.
District Programs
• Retention Incentives for FY23 and FY24
• Increase the Meritorious Attendance Recognition Program Incentive for FY23
• New Hire and Retention Incentives for FY24
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 3
Retention Incentives (3 parts)
• Approval FY 2022-2023 Retention Incentive
• $1,000 for all full-time employees hired on or before October 1, 2022
• $500 for all full-time employees hired after October 1, 2022
• $250 for all part-time employees and substitutes who have worked 25 days or more by 1/18/23
• Added cost not to exceed $13,000,000
• Anticipated issuance date on or before February 10, 2023
• Approval to increase the pay for the Meritorious Attendance Recognition Program Incentive from $300
dollars to $500- For any employee who is absent 2 days or less from January 3, 2023- May 24, 2023
• Added cost not to exceed $1,000,000
• Anticipated issuance date May 2023
• Approval of FY 2023-2024 - Retention Incentive- to include incentives for all full-time
employees but mainly focus on teachers in regions 5-7; teachers in Horizon Schools;
Math, Science and select Special Education positions, Bus Drivers and SROs. This action
is contingent upon budget authority for the FY 2023-2024.
• Added cost not to exceed $27,500,000
• Anticipated issuance dates October 2023 and June 2024
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 4
DISTRICT PROGRAMS
Retention Incentive for FY23
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 5
RETENTION INCENTIVE FOR FY23
Details: Criteria:
• $1,000* for all full-time employees hired on or • To be eligible for $1000, an employee must be
before October 1, 2022 hired must be hired on or before October 1, 2022
• $500* for all full-time employees hired after • To be eligible for $500, an employee must be
October 1, 2022 hired after October 1, 2022, but prior to January
• $250* for all part-time employees and 15, 2023
substitutes who have worked 25 days or more • To be eligible for $250, an employee must be
by 1/18/23 part-time or have worked 25 days or more by
1/18/23
• Minus any applicable taxes ***Estimated cost $13,000,000
***Anticipated issue date on or before Feb. 10th
FY23 &FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL
6
DISTRICT PROGRAMS
Meritorious Attendance Recognition Program (MARP)
for Spring FY23
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 7
INCREASE MERITORIOUS ATTENDANCE PAY FOR SPRING FY23
Details: Criteria:
• Increase the pay for the Meritorious Attendance • Full-time employees who use two (2) days or less
Recognition Program from $300 dollars to $500 of leave January 3, 2023- May 24, 2023 will be
for spring 2023. eligible for $500 supplement.
• Included in the leave days are: personal leave,
religious leave, sick leave, bereavement days, etc.
Vacation leave is excluded.
Note: More than 4800 employees received the incentive in
December 2022
***Estimated cost $1,000,000
***Anticipated issue date May 2023
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 8
DISTRICT PROGRAMS
Retention Incentive for FY24
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 9
RETENTION INCENTIVE FOR FY24
Type of Employees Incentive # of Staff from for FY23 Projected Total Cost for FY24
Amount
All Current Teachers $2,000 6138 $12,276,000.00
Current Teachers who Transfer to $4,000* N/A N/A
Regions 5-7 or a Horizon School
All New Teachers Hired by 10/1/23 $3,000 649 $1,947,000.00
All New Math, Science and MOID $4,000* 124 $496,000.00
Teachers
New Bus Drivers and SROs $2,500 52 $130,000.00
Returning Bus Drivers and SROs $2,000 696 $1, 392,000.00
All Other Full-Time Employees $2,000 5525 $11,050,000.00
*Note: supplements are not cumulative ***Estimated cost $27,291,000.00
contingent upon budget authority
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL
10
ESTIMATED FINANCIAL IMPACT FY23 & FY24
FY23-Estimated Cost: $14,000,000.00
$13,000,000.00 - Heart of the District Incentive
$1,000,000.00- MARP
FY24-Estimated Cost: $27, 291,000.00 *
*Contingent upon budget authority
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 11
ESTIMATED GRAND TOTAL FOR FY23 AND FY24 EMPLOYEE RETENTION INCENTIVE
District Programs
$41, 291,000.00*
*Contingent upon budget authority
FY23 & FY24 RECRUITING AND RETENTION INCENTIVE PROPOSAL 12
The Divisions of Human Resources and Finance